0.009/14/90 TROY ADKINS
1.0  PROGRAM NARRATIVE
     -----------------

         THIS ONLINE INQUIRY PROGRAM IS USED TO DISPLAY THE AMOUNT
     ENCUMBERED, EXPENDED AND THE CALCULATED TOTAL FOR A PARTICULAR
     BUDGET ITEM ENTERED.  THE BEGINING AND ENDING BUDGET YEAR, APPRO-
     PRIATION, CAMPUS/DEPARTMENT, REQUISITION NUMBER, PURCHASE ORDER
     NUMBER, OR VOUCHER NUMBER ARE ENTERED.  IF THE APPROPRIATE RE-
     CORD IS FOUND, THE FOLLOWING INFORMATION WILL BE DISPLAYED:
     COST CENTER NAME, DEPARTMENT NAME, OBJECT, VENDOR, REQUISITION
     NUMBER, PURCHASE ORDER NUMBER, VOUCHER NUMBER STATUS CODE, EN-
     CUMBRANCE, AND EXPENDITURE.  IF A RECORD DOES NOT EXIST, A MES-
     SAGE WILL BE DISPLAYED INDICATING THAT.
         THIS PROGRAM CHECKS THE SECURITY SEGMENT IN THE CONTROL DATA
     BASE FOR THE USER'S PASSWORD.  IF THE COST CENTER IN THE SECURITY
     SEGMENT IS '***', BUDGET INFORMATION WILL BE DISPLAYED FOR ALL
     BUDGET ITEMS.  IF THE COST CENTER IS CODED FOR A PARTICULAR COST
     CENTER, ONLY BUDGET ITEMS FOR CAMPUS-DEPARTMENTS ASSIGNED TO THAT
     COST CENTER WILL BE DISPLAYED.  IF THE COST CENTER CODE IS '**'
     AND THE COST CENTER CAMPUS IS SPECIFIED, THE USER MAY INQUIRE ON
     BUDGET ITEMS FOR CAMPUS-DEPARTMENTS ASSIGNED TO THAT COST CENTER
     CAMPUS.
*
2.0  USER OPERATING INSTRUCTIONS
     ---------------------------

     1.  KEY IN THE APPROPRIATION, CAMPUS/DEPARTMENT, BUDGET YEAR,
         REQUISITION, PURCHASE ORDER, OR VOUCHER NUMBER AND PRESS
         ENTER.

     2.  IF A RECORD WITH THAT KEY IS FOUND AND THE USER HAS AUTHORITY
         TO VIEW DATA FOR THAT COST CENTER, THE DATA WILL APPEAR
         SHOWING THE BUDGET AMOUNTS.  IF THERE ARE MORE RECORDS, A
         MESSAGE WILL APPEAR STATING MORE RECORDS EXIST AND TO PRESS
         THE APPROPRIATE PF-KEY TO VIEW ADDITIONAL RECORDS.

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3.0  SCREEN LAYOUT
     -------------

     BUDGET DATA SCREEN:

 *-------------------------------------------------------------------------*
 ] TRANS. NO. ______ LT: :::::::: :::::::::::::::::::::::::                ]
 ]                   BUDGET INQUIRY AS OF __/__/__             PF1 - NEXT  ]
 ]                                                             PF2 - PREV  ]
 ] APP    CAMPUS/DEPT  BUDGET YEAR  KEY ITEM, REQ. NUMBER,PO., PF3 - FIRST ]
 ]  __       _ - ___    __ - __     NUMBER, OR VOUCHER NUMBER  PF4 - LAST  ]
 ]                                  AND PRESS ENTER.                       ]
 ] COST CTR- ::::::::::::::::::::::::::: DEPT- ::::::::::::::::::::::::::: ]
 ] OBJECT - ____ ::::::::::::::::::::::::::::::::::::::::::::::::::        ]
 ]  REQ      PO   VOUCHER                                                  ]
 ] NUMBER  NUMBER NUMBER                                                   ]
 ] ::::::  :::::  :::::                                                    ]
 ]                                                                         ]
 ] OBJCT                     REQ     PO   VOUCH ST                         ]
 ] CODE   VENDOR     DATE   NUMBER  NUMBR NUMBR CD ENCUMBRANCE EXPENDITURE ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] :::: :::::::::: ::/::/:: ::::::: ::::: :::::  : ::::::::.:: ::::::::.:: ]
 ] ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::]
 *-------------------------------------------------------------------------*

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4.0  FILES
     -----
     4.1  DATA BASE SEGMENTS USED:

          1.  CTLDBD
              A.  CTLBCAMP (READ)
              B.  CTLDEPT  (READ)
              C.  CTLCSTCR (READ)
              D.  CTLOBJCT (READ)
              E.  CTLPROPT (READ)
              F.  CTLSECUR (READ)

          2.  ACCDBD
              A.  ACBBUDGT (READ)
              B.  ACBTRANS (READ)

     4.2  ADDITIONAL FILES USED: NONE

     4.3  INPUT/OUTPUT RECORD LAYOUTS: N/A

*
5.0  SPECIAL OUTPUT MESSAGES
     -----------------------

     1.   APPROPRIATE DL1 TERMINATION MESSAGES WILL BE ISSUED WHEN THE
     THE PROGRAM ENCOUNTERS A CRITICAL DATA BASE ERROR.  WHEN THIS
     OCCURS, THE REGIONAL COORDINATOR SHOULD BE CONTACTED.

     2.   MESSAGE:  'INVALID BUDGET YEAR....CORRECT AND RE-ENTER'
          MEANING:  THE BEGINING AND ENDING BUDGET YEAR ARE NOT
                    CONSECUTIVE. (I.E. SHOULD BE 87-88 INSTEAD OF 87-89)

     3.   MESSAGE:  'BEGINING BUDGET YEAR NOT NUMERIC....CORRECT AND
                     RE-ENTER'
          MEANING:  THE BEGINING BUDGET YEAR IS NOT NUMERIC.

     4.   MESSAGE:  'ENDING BUDGET YEAR NOT NUMERIC....CORRECT AND
                     RE-ENTER'
          MEANING:  THE ENDING BUDGET YEAR IS NOT NUMERIC.

     5.   MESSAGE:  'APPROPRIATION CODE NOT NUMERIC....CORRECT AND
                     RE-ENTER'
          MEANING:  THE APPROPRIATION CODE IS NOT NUMERIC.

     6.   MESSAGE:  'CAMPUS DEPT NOT ON MASTER FILE....CHECK REFERENCE
                     REPORT REF625'
          MEANING:  THE CAMPUS DEPT ENTERED WAS NOT FOUND.

     7.   MESSAGE:  'NO COST CENTER ASSIGNED FOR THIS CAMPUS/DEPT'
          MEANING:  THE CAMPUS/DEPT ENTERED DOES NOT HAVE A COST
                    CENTER ASSIGNED.

     8.   MESSAGE:  'NO COST CENTER ASSIGNED FOR THIS CAMPUS/DEPT'
          MEANING:  THE CAMPUS/DEPT ENTERED DOES NOT HAVE A COST
                    CENTER ASSIGNED.

     9.   MESSAGE:  'ALL DATA NOT SHOWN....PRESS PF KEY FOR ADDITIONAL
                    RECORDS'
          MEANING:  THE APPROPRIATE PF KEY HAS TO PRESSED TO VIEW
                    ADDITIONAL RECORDS.

     10.  MESSAGE:  'ALL DATA SHOWN....ENTER NEW KEY OR TRANS. NUMBER'
          MEANING:  A NEW KEY HAS TO BE ENTERED TO CONTINUE OR A TRANS.
                    NUMBER TO EXIT THE SCREEN.

     11.  MESSAGE:  'AMOUNTS FOR THE ABOVE BUDGET ACCOUNT EQUAL ZERO'
          MEANING:  ALL OF THE OBJECT AMOUNTS FOR THE BUDGET ACCOUNT
                    EQUAL ZERO.

     12.  MESSAGE:  'PASSWORD DOES NOT HAVE BUDGET INQUIRY CAPABILITY'
          MEANING:  THE SECURITY SEGMENT FOR YOUR PASSWORD IS NOT CODED
                    TO PERMIT INQUIRY TO THE ACCOUNTING-BUDGET DATABASE.

     13.  MESSAGE:  'PASSWORD DOES NOT ALLOW INQUIRY FOR THIS BUDGET'
          MEANING:  THE CAMPUS-DEPARTMENT IS ASSIGNED TO A COST CENTER
                    THAT YOUR PASSWORD DOES NOT HAVE INQUIRY CAPABILITY.

     14.  MESSAGE:  'REQ. NUMBER, PO NUMBER, OR VOUCH NUMBER MUST BE'
                    ' ENTERED...CORRECT AND RE-ENTER'
          MEANING:  THE REQUISTION, PURCHASE ORDER, OR VOUCHER NUMBER
                    IS BLANK.

     15.  MESSAGE:  'NO DATA FOUND FOR REQ., PO., OR VOUCH NUMBER'
                    ' ENTERED...CORRECT AND RE-ENTER'
          MEANING:  ACC220 DID NOT FIND ANY RECORDS FOR THE ITEMS
                    ENTEED.

     15.  MESSAGE:  'MUST ENTER ONLY 1 DATA ITEM TO SEARCH ON...CORRECT
                     AND RE-ENTER.
          MEANING:  THE USER MUST ENTER ONLY THE REQUISITION, PURCHASE
                    ORDER, OR VOUCHER NUMBER.

6.0  SPECIAL FEATURES
     ----------------

     6.1  CALLING PROGRAMS: MST000

     6.2  SUBPROGRAMS CALLED: N/A

     6.3  MESSAGE CODES:  N/A


7.0  PROGRAM OPTIONS
     ---------------
     NONE

*
8.0  PROGRAM CHANGE HISTORY:
     ----------------------

8.1  VERSION NO:                V4.16
     CHANGE DATE:               08/21/90
     PROGRAMMER NAME:           TROY ADKINS
     PROGRAM CHANGE REQUEST NO: 00005748
     DESCRIPTION OF CHANGE:     NEW RELEASE