0.002/01/90 BONNIE SIMS 1.0 INTRODUCTION ------------ THE CENSUS SUBSYSTEM IS DESIGNED TO ACQUIRE QUARTERLY STUDENT INFORMATION SYSTEM (SIS) DATA FOR THE PURPOSE OF REPORTING OFFICIAL HEADCOUNTS TO THE VIRGINIA COMMUNITY COLLEGE SYSTEM (VCCS). THIS SUBSYSTEM WILL EDIT THE SIS DATA BASE USING THE SAME EDIT CRITERIA AS WAS ORIGINALLY USED BY VCCS IN THE VCCS703 PROCEDURE. WHEN ALL SIS DATA PASSES THE EDIT PROCESS THE FOLLOWING OUTPUT IS SUBJECT TO BE GENERATED DEPENDING ON THE PROCESS OPTIONS SELECTED: - CLEAN OUTPUT REPORT WITH OFFICIAL COUNTS - 'A' FILE - 'K' FILE - 'T' FILE - 'B1' FILE - AUDIT SENIOR CITIZEN FILE - CENSUS DATA BASE TAPE UPON A SUCCESSFUL CREATION OF THE A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES EACH COLLEGE WILL NEED TO TRANSMIT THEIR FILES TO THE VCCS HOST COMPUTER CENTER, THIS IS DONE BY EXECUTING CEN530. THE CENSUS DATA BASE TAPE CAN BE LOADED TO CREATE A SIS LOOK- ALIKE DATA BASE KNOWN AS THE CENSUS DATA BASE, VIA CEN510. THE CENSUS DATA BASE IS SIMPLY A FROZEN MIRROR IMAGE OF THE THE SIS DATA BASE AT THE TIME ALL A,K,T EDITS HAVE BEEN PASSED. ALL MASTER DATA BASES WILL BE COPIED AS THEY CURRENTLY EXIST. HOWEVER, THE CLASS DATA BASE (CLSDBD), STUDENT DATA BASE (STUDBD) AND THEIR CHILDREN WILL BE COPIED ONLY FOR THE QUARTER IN WHICH CENSUS DATA IS BEING REPORTED. THE CENSUS DATA BASE WILL INCLUDE CANCELED, PENDING CLASSES AND AUDITS, SENIOR CITIZEN AND LATE ADMINISTRATIVE ADD STUDENTS. ONCE THE CENSUS DATA BASE IS CREATED, EACH COLLEGE MAY ELECT TO RUN ANY SPECIFIC CENSUS BATCH REPORTS. THE REGIONS CAN OPTIONALLY ELECT TO MANAGE THESE CENSUS DATA BASES AS THEY DEEM NECESSARY, DEPENDING ON THE AMOUNT OF SPACE THESE CENSUS DATA BASES ABSORB. * 2.0 SYSTEM NARRATIVE ---------------- WHEN A COLLEGE IS READY TO BEGIN PREPARING FOR THEIR CENSUS REPORTING THE FOLLOWING STEPS MIGHT BE USED: 1. THE FIRST STEP WOULD BE TO EXECUTE CEN630. THIS PROCEDURE WILL LOAD THE MASTER FILES FROM THE VCCS HOST CENTER TO THE REGIONAL SITE. THESE FILES WILL BE USED AS INPUT TO MIS-MATCH THE VCCS MASTER FILES WITH THE COINCIDING DATA BASE SEGMENTS. THIS PROCEDURE SHOULD BE RUN PRIOR TO THE MIS-MATCH PROCEDURES AND MAY BE RUN AS NEEDED. THIS PROCEDURE SHOULD BE COORDINATED AT THE REGIONAL SITE SINCE ALL COLLEGES WITHIN A REGION WILL ACCESS THE SAME MASTER FILES. 2. AFTER THE MASTER FILES HAVE BEEN LOADED FROM THE VCCS HOST CENTER, THE MIS-MATCH PROCEDURES CAN BE RUN. THERE ARE FIVE (5) MIS-MATCH PROCEDURES FOR MASTER FILES: A. CEN590 - CURRICULUM MASTER MIS-MATCH B. CEN600 - COURSE MASTER MIS-MATCH C. CEN610 - JURISDICTION MASTER MIS-MATCH D. CEN620 - DEPARTMENT MASTER MIS-MATCH E. CEN640 - HIGH SCHOOL MASTER MIS-MATCH EACH OF THESE PROGRAMS RESPECTIVELY CROSS EDIT THE INFORMA- TION FROM THE VCCS HOST MASTER FILES WITH THE APPROPRIATE DATA BASE SEGMENTS. A REPORT WILL BE GENERATED FOR EACH, IF ANY DISCREPANCIES OCCUR. THESE MAY BE RUN AS NEEDED. ALL DISCREPANCIES SHOULD BE CLEANED UP PRIOR TO PROCESSING THE QUARTER'S CENSUS DATA. 3. ONCE THE VCCS HOST MASTER FILES ARE IN AGREEMENT WITH THE COINCIDING DATA BASE SEGMENTS A PRELIMINARY CEN500 SHOULD BE EXECUTED. CEN500 HAS MANY OPTIONS AVAILABLE, THE FIRST BEING TO SIMPLY TEST THE SIS DATA BASE BY PASSING IT AGAINST THE AKT EDITS. A TEST CEN500 WILL ONLY PRODUCE AN OUTPUT REPORT WITH AKT ERRORS. THIS ERROR REPORT, IN CONJUNCTION WITH THE SIS ONLINE APPLICATIONS, SHOULD BE USED TO CORRECT ANY PROBLEMS THAT MIGHT EXIST. * 4. WHEN A COLLEGE HAS CLEANED UP ALL PROBLEMS GENERATED BY THE TEST RUN OF CEN500, THERE ARE SEVERAL PROCESSING OPTIONS AVAILABLE AT THIS TIME: - PROGRAM RUNTYPE '2', EDIT THE SIS DATA BASE WHEN AN ERROR FREE EDIT REPORT OCCURS, GENERATE: - AN OUTPUT REPORT WITH OFFICIAL COUNTS - 'A' FILE - 'K' FILE - 'T' FILE - 'B1' FILE - AUDIT SENIOR CITIZEN FILE - CENSUS DATA BASE TAPE THIS OPTION WILL PROBABLY BE USED THE MOST. WHEN ALL EDITS OF CEN500 HAVE BEEN PASSED: - A REPORT WILL BE GENERATED WITH OFFICIAL HEADCOUNTS - A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES WILL BE CREATED TO TRANSMIT TO THE VCCS HOST COMPUTER CENTER VIA CEN530 - A CENSUS DATA BASE TAPE WILL BE GENERATED TO BE USED AS INPUT TO CEN510 TO CREATE A CENSUS DATA BASE IN ORDER TO GENERATE OFFICIAL CENSUS REPORTS - PROGRAM RUNTYPE '3', EDIT THE SIS DATA BASE AND GENERATE: - AN OUTPUT REPORT WITH ERRORS/OFFICIAL COUNTS - CENSUS DATA BASE TAPE THIS OPTION MIGHT BE CHOSEN IF A COLLEGE WANTED TO GENERATE AN OUTPUT ERROR REPORT; BUT RATHER THAN STOPPING HERE, PROCEED AND CREATE A CENSUS DATA BASE TAPE. THIS TAPE WILL THEN BE USED TO CREATE A CENSUS DATA BASE, EVEN THOUGH IT HAS NOT PASSED ALL EDITING. CEN500 CAN BE RUN AGAINST THE NEWLY LOADED CENSUS DATA BASE INSTEAD OF THE SIS DATA BASE. BE SURE TO USE AN OPTION THAT WILL GENERATE A NEW CENSUS DATA BASE TAPE ONCE ALL EDITS HAVE BEEN PASSED ON THE CENSUS DATA BASE. UNTIL A CLEAN ERROR REPORT IS GENERATED THE COLLEGE WILL NEED TO CORRECT 'BOTH' THEIR SIS DATA BASE AND CENSUS DATA BASE. NOTE: THIS OPTION IS PRESENTED TO PROVIDE MORE FLEXIBILITY. IT IS NOT RECOMMENDED HOWEVER, BECAUSE THIS METHOD WILL DILUTE ADVANTAGE NUMBER 4 (SEE ADVANTAGES PAGE 7). IN ADDITION, PRIOR TO USING THIS OPTION BE SURE ALL CANCELED AND PENDING CLASSES HAVE NO STUDENTS ENROLLED AND ALL ZERO ENROLLMENT CLASSES HAVE BEEN DELETED FROM THE DATA BASE. WHEN AN ERROR FREE REPORT IS GENERATED AND DEPENDING UPON THE OPTION SELECTED, THE A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES WILL NEED TO BE SENT TO THE VCCS HOST COMPUTER CENTER. THIS IS ACCOMPLISHED BY EXECUTING CEN530. THESE FILES SHOULD BE COPIED TO TAPE TO BE STORED AT THE REGIONAL SITE AS A BACKUP, VIA THE EXECUTION OF CEN520. ONCE BACKED-UP, CEN550 CAN BE EXECUTED TO RESET THE K,T,B1 AND AUDIT SENIOR CITIZEN FILES. ALL CENSUS REPORTS SHOULD BE RUN AGAINST THE CENSUS DATA BASE. WHEN CENSUS REPORTING IS FINISHED, THE CENSUS DATA BASE SHOULD BE REMOVED TO MAKE ROOM FOR THE NEXT QUARTER'S CENSUS DATA BASE. CEN540 WILL DELETE THE CENSUS DATA BASE AND A-FILE. - PROGRAM RUNTYPE '4', EDIT THE SIS DATA BASE AND GENERATE: - AN OUTPUT REPORT WITH OFFICIAL COUNTS - 'A' FILE - 'K' FILE - 'T' FILE - 'B1' FILE - AUDIT SENIOR CITIZEN FILE THIS OPTION MIGHT BE SELECTED IF THE COLLEGE IS NOT INTERESTED IN MAINTAINING HISTORICAL CENSUS DATA BASE TAPES. THIS OPTION WILL NOT CREATE A CENSUS DATA BASE TAPE. WHEN AN ERROR FREE REPORT IS GENERATED AN A,K,T,B1 AND AUDIT SENIOR CITIZEN FILE WILL BE CREATED. AFTER WHICH EACH COLLEGE WILL NEED TO TRANSMIT THEIR FILES TO THE VCCS HOST COMPUTER CENTER, VIA CEN530. AGAIN, ONCE THESE FILES HAVE BEEN SENT TO THE HOST AND A BACKUP OF THESE FILES IS COMPLETE, BY EXECUTING CEN520. CEN550 SHOULD BE EXECUTED TO RESET THE K,T,B1 AND AUDIT SENIOR CITIZEN FILES. KEEP IN MIND THAT ALL OFFICIAL REPORTS WILL HAVE TO BE GENERATED FROM THE SIS DATA BASE. NOTE: HEADCOUNTS ARE SUBJECT TO CHANGE AND OFFICIAL REPORTS MAY BE INACCURATE SINCE REPORTS ARE BEING GENERATED FROM A 'LIVE' DATA BASE. * 5. ONCE CEN500 HAS SUCCESSFULLY RUN, THE COLLEGE WILL NEED TO TRANSMIT THEIR A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES TO THE VCCS HOST CENTER TO BE WRITTEN TO DISK. CEN530 IN CONJUNCTION WITH AKT201 IS THE PROCEDURE TO USE WHEN THE A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES ARE TRANSMITTED TO THE HOST CENTER. CEN520 IS THE PROCEDURE THAT WILL WRITE THE A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES TO TAPE. EACH COLLEGE SHOULD EXECUTE CEN520 TO BACKUP THEIR OWN A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES. 6. ONCE THE A,K, AND T FILES HAVE BEEN SENT TO THE VCCS HOST CENTER THE FOLLOWING PROCEDURES SHOULD BE EXECUTED AS NECESSARY TO INSURE ALL REQUIRED EDITS HAVE BEEN PROCESSED AGAINST THE SIS DATA BASE. A. AKT202 - EDITS A,K, AND T FILES. THIS JOB IS ONLY RUN ONCE. B. CEN580/ - CEN580 WILL GENERATE SELECTED A,K, AKT203 AND T RECORDS FROM THE DATA BASE. THESE RECORDS WILL BE INSERTED INTO THE AKT203 JCL. THESE SELECTED BATCH A,K, AND T RECORDS ARE THEN TRANSMITTED TO THE VCCS HOST CENTER FOR EXECUTION. AKT203 UPDATES THE AKT FILES WITH CORRECTIONS AND DOES ADDITIONAL EDITING. THESE TWO PROGRAMS WORK TOGETHER AND MAY BE RUN AS NEEDED. NOTE: BEFORE RUNNING CEN580 FOR SELECTED A,K OR T RECORDS, THE SIS AND/OR CENSUS DATA BASES SHOULD HAVE BEEN CORRECTED ACCORDING TO ANY ERRORS THAT MAY HAVE BEEN GENERATED FROM EXECUTING A AKT202 OR AKT203 REPORT. C. AKT204 - MATCHES A,K, AND T FILES TOGETHER FOR EDITING. BUILDS FINAL FILES IF NO ERRORS ARE FOUND. THIS JOB MAY BE RUN AS NEEDED. D. AKT205 - PRINTS ANY ONE OF THE A, K, OR T FILES, WHICH HAVE BEEN LOADED ONTO THE HOST SYSTEM, THIS PROCEDURE MAY BE RUN AS NEEDED. E. AKT210 - RESETS AKT FILE. THIS JOB IS RUN ONLY IF YOU NEED TO RE-SUBMIT YOUR AKT FILE. SEE VCCS AKT SYSTEM FOR NON SIP COLLEGES FOR MORE DETAILS PERTAINING TO ANY OF THE ABOVE 'AKT2__' PROCEDURES. * 7. ONCE THE A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES HAVE BEEN SENT TO THE VCCS HOST CENTER VIA CEN530 AND CEN520 HAS BEEN EXECUTED TO STORE THEM TO TAPE, THESE FILES SHOULD BE RESET OR DELETED AT THE REGIONAL SITE BY EXECUTING CEN550. 8. IF A COLLEGE ELECTED TO GENERATE A CENSUS DATA BASE TAPE FROM CEN500, CEN510 WILL NEED TO BE RUN TO LOAD THIS TAPE AND CREATE THE CENSUS DATA BASE. ONCE CEN510 HAS SUCCESS- FULLY EXECUTED, THE CENSUS DATA BASE WILL BE AVAILABLE FOR A COLLEGE TO PRODUCE OFFICIAL CENSUS REPORTS. ALSO AT THIS TIME CEN540 - RECENT HIGH SCHOOL GRADUATE ENROLLMENT SUMMARY MAY BE RUN AGAINST THE CENSUS DATA BASE. 9. FOR THOSE COLLEGES HAVING THE NEED TO GENERATE A REPORT FROM THE OLD SIP FILE LAYOUTS, THE SIP008 PROCEDURE COULD BE USED HERE TO MAKE A SNAPSHOT OF THE CENSUS DATA BASE AND CREATE SIP LOOK-ALIKE FILES. SEE SYSTEM DOCUMENTATION ON SIP LOOK-ALIKE REPORTING (SRP) FOR DETAILS. IT SHOULD BE NOTED THAT EACH REGION MAY DECIDE TO MANAGE THE CENSUS DATA BASES DIFFERENTLY. FOR EXAMPLE, ONE REGION MAY BE ABLE TO ACCOMODATE ALL COLLEGES IN ITS REGION BY ALLOCATING AND DEDICATING SPACE SPECIFICALLY FOR THEIR QUARTERLY CENSUS DATA BASE. ANOTHER REGION MAY ELECT TO MANAGE CENSUS PROCESSING BY ALLOWING TWO OR THREE COLLEGES TO PROCESS THEIR CENSUS DATA BASE SIMULTAN- EOUSLY. * A D V A N T A G E S _____________________ 1. THERE IS MORE FLEXIBILITY, EACH COLLEGE CAN PREPARE THEIR CENSUS DATA IN THE MANNER THAT SUITS THEM BEST. EACH REGION HAS THE ABILITY TO MANAGE THE NUMBER OF ACTIVE CENSUS DATA BASES. THIS IS A REAL ASSET IF SYSTEM CONSTRAINTS POSE A PROBLEM. 2. ONCE THE A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES PROVE TO BE EDITED PROPERLY BEFORE THEY ARE SENT TO THE VCCS HOST CENTER, THERE MAY NO LONGER BE THE NEED TO RUN THE EDIT PROCEDURES AT THE VCCS HOST CENTER. THIS WOULD SAVE BOTH THE COLLEGES AND THE VCCS HOST CENTER RESOURCES. 3. LESS I/O CONTENTION, CEN500 WILL PASS THE SIS DATA BASE ONCE AND GENERATE A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES AND A CENSUS DATA BASE TAPE AS OPPOSED TO SEVERAL PROGRAMS ACCESSING THE DATA BASE MANY TIMES TO DO THE SAME THING. 4. SINCE THE CENSUS DATA BASE TAPE WILL NORMALLY BE GENERATED ONLY WHEN CEN500 EXECUTES SUCCESSFULLY, THERE IS ONLY ONE DATA BASE TO CORRECT. THIS METHOD PREVENTS THE USERS FROM HAVING ACCESS TO THE DATA BASE AND MAKING CHANGES BEFORE THE OFFICIAL CENSUS DATA BASE TAPE CAN BE GENERATED. 5. SINCE THE REGION CAN MANAGE THE NUMBER OF CENSUS DATA BASES THAT MAY BE LOADED AT ANY ONE TIME, THE POTENTIAL FOR REDUCED DISK STORAGE SPACE IS POSSIBLE. 6. BEFORE CENSUS PROCESSING BEGINS, THE VCCS COURSE, CURRICULUM, DEPARTMENT, JURISDICTION, AND HIGH SCHOOL MASTER FILES ARE LOADED TO THE REGIONAL SYSTEM TO BE COMPARED WITH THE COINCIDING DATA BASE SEGMENTS. THIS INSURES CONSISTENCY BETWEEN THE SYSTEM MASTER FILES AND THE COLLEGES MASTER SEGMENTS. D I S A D V A N T A G E S _________________________ 1. CEN500 WILL BE A COMPLEX PROGRAM. 2. IF THE GENERATION OF A CENSUS DATA BASE TAPE IS DESIRED, YOU MUST BE SURE THAT ALL CLASSES WITH ZERO ENROLLMENT HAVE BEEN DELETED FROM THE DATA BASE. * 2.1 SYSTEM FLOWCHART _____________ ]__SCH670___] ] MISSING ] ]COURSE INFO] ]___________] ______]______ ]__REG950___] ] LEC/LAB ] ] MISMATCH ] ]___________] ______]______ ]__REG480___] ]R&I CANCEL ] ] CLASSES ] ]___________] ] ******************************]*************************************** ______]______ _____________ ]__CEN630___] ] ] ] LOAD VCCS ] ] SIS ] ]MASTER FILE] ] DATA BASE] ]___________] ]___________] ] ] ]_____________________] _________]____ ______________ ]___CEN640___]>>ERRORS>>]___REF050___] __]____________] __]___________ ] ]___CEN620___]>>ERRORS>>]___REF035___] ] __]___________ ]_] __]___________ ]_] ]___CEN610___]>>ERRORS>>]___REF045___] ] __]___________ ]_] __]___________ ]_] ]___CEN600___]>>ERRORS>>]___REF025___] ] __]___________ ]_] __]___________ ]_] ]___CEN590___]>>ERRORS>>]___REF030___] ] ] CURRICULUM ]_] ] CURRICULUM ]_] ] MIS-MATCH ] ]MSTR UPDATE ] ]____________] ]____________] ] ________]_____ ]___CEN500___] ] EDIT SIS ] ] DATA BASE ] ]____________] ] ] ] ] ___________________________]________________________________ ] ] ] ] ] ] ] _]___________ ] ] ]_AUDSRCITZ_] ] ______]______ __]__________ ] ______]______ ] CENSUS ] ]__B1-FILE__] ] ] OUTPUT ] ] DATA BASE] __]__________ ]_] ] ERROR ] ] TAPE ] ]__T-FILE___] ] ] REPORT ] ]___________] __]__________ ]_] ]___________] ] ]__K-FILE___] ] ] ] __]__________ ]_] ] ______]______ ]__A-FILE___] ] ______]______ ]___CEN510__] ] ]_] ] ] ] LOAD CEN ] ] ] ] CORRECT ] ] DATA BASE] ]___________] ] ERRORS ] ]___________] ] ]___________] ] ] ] ] ] ] ] _________]___ ] ______]______ ]__CEN520___] ] ] ] ] WRITE ] ______]______ ] CENSUS ] ] A,K,T,B1 ] ] RETURN ] ] DATA BASE ] ] AUDSRCITZ ] ] TO ] ]___________] ]___TAPE____] ] CEN500 ] ] ] ]___________] ] ____________ ]____________________ ] ] ] ] ] ]___]________ ] ] ______]______ ] ] ] ] ] A,K,T,B1, ] ___]________ ]__] ] ] AUDSRCITZ ] ]_CEN540___] ] ] ]TAPE STORE ] ___]________ ]___] __]___________ ]___________] ] OFFICIAL ] ] ]WRITE AUDSRC] ] BATCH ]__] __]___________ ] ] REPORTS ] ]WRITE B1 REC] ] ]__________] __]__________ ]_] ] ]__CEN530___] ] ] ]SEND A,K,T,]__] ______]______ ]B1,AUDSRCIT] ] IMAGE ] ]FILES HOST ] ]COPY CENSUS] ]___________] ] DATA BASE ] ] ]___________] ] ] ] ] ] ] ] ] ] ] ] ] ] ] ] ------]------ ] ]--CEN570---] ] ] DELETE CEN] ] ] DATA BASE ] ] ]___________] ] ] ] ------]------ ]__AKT202___] ] EDIT AKT ] ] HOST FILE ] ]___________] ] ] ] <<<<<<<<<<<<< ] ] ] ______]______ ______]______ ] ] ] ] FIX UP ] ] ] ANY AKT ]>> YES >>>]SIS/CENSUS ] ] ] ERRORS? ] ]DATA BASES ] ] ]___________] ]___________] ] ] ] ] ] ] ] ] ______]______ ] ] ]___CEN580__] ] ] ] BATCH AKT ] ] ] ] RECORDS ] ] ] ]___________] ] ] ] ] ] ] ] ] ______]______ ] ] NO ]__AKT203___] ] ] ] UPDATE AKT] ] ] ] FILES/EDIT] ] ] ]___________] ] ] ] ] ] ] ] ] ______]______ ] ] ] ] ] ] ] ANY AKT ] ] ] ] ERRORS? ] ] ] ]___________] ] ] ] ] ] ] ] ]<<<<<<<< NO <<<<<<<<<<]>>> YES >>>] ] ] ] ______]______ ]__AKT204___] ] MATCH/EDIT] ] AKT FILES ] ]___________] ] <<<<<<<<<<<<< ] ] ] ______]______ ______]______ ] ] ] ] FIX UP ] ] ] ANY AKT ]>> YES >>>]SIS/CENSUS ] ] ] ERRORS? ] ] DATA BASES] ] ]___________] ]___________] ] ] ] ] ] NO ] ] ] ] ] ______]______ ______]______ ] ]BUILD FINAL] ]__CEN580___] ] ] AKT FILES ] ] BATCH AKT ] ] ] AT HOST ] ] RECORDS ] ] ]___________] ]___________] ] ] ] ] ] ] ] ******]****** ______]______ ] *__AKT205___* ]__AKT203___] ] * PRINT AKT * ]UPDATE AKT ] ] * FILE(S) * ]FILES/EDIT ] ] ************* ]___________] ] ] ] ] ] ] ] ______]______ ______]______ ] ]__AKT210___] ] ] ] ] RESET AKT ] ] ANY AKT ] ] ] FILE ] ] ERRORS? ] ] ]___________] ]___________] ] ] ] ]>>> YES >>>] ] NO ______]______ ] RETURN ] ] TO ] ] AKT204 ] * - OPTIONAL ]___________] * 3.0 DATA BASE DESIGN ---------------- THE RESULT OF THE CENSUS SUBSYSTEM PROCEDURE IS THE FOLLOWING CENSUS DATA BASES: 1. CEN ACCOUNTING DATA BASE 2. CEN ADVISOR / COUNSELOR DATA BASE 3. CEN BUILDING / ROOM DATA BASE 4. CEN QUARTERLY CLASS DATA BASE 5. CEN CONTROL DATA BASE 6. CEN CURRICULUM DATA BASE 7. CEN DEPARTMENT / COURSE DATA BASE 8. CEN INSTRUCTOR DATA BASE 9. CEN QUARTERLY STUDENT DATA BASE 10. cen quarterly financial aid data base * 3.1 FILE LAYOUTS ------------ 1. A-FILE ------------------------------------------------------------------- ] POSITION ] ] ] DATA ] ] ] FROM ] TO ] FIELD NAME ] SIZE ] TYPE ] COMMENTS ] ]------]-------]------------------]-------]--------]--------------] ] 1 ] 6 ] CARD IDENTIFIER ] 6 ] AN ] ] ] 7 ] 15 ] SOCIAL SECURITY ] 9 ] AN ] ] ] 16 ] 30 ] LAST NAME ] 15 ] AN ] ] ] 31 ] 39 ] FIRST NAME ] 9 ] AN ] ] ] 40 ] 40 ] INITIAL ] 1 ] AN ] ] ] 41 ] 42 ] SUFFIX ] 2 ] AN ] ] ] 43 ] 43 ] SEX ] 1 ] AN ] 1 = MALE ] ] ] ] ] ] ] 2 = FEMALE ] ] 44 ] 44 ] RACE ] 1 ] AN ] 1 = WHITE ] ] ] ] ] ] ] 2 = BLACK ] ] ] ] ] ] ] 3 = AM INDIAN] ] ] ] ] ] ] 4 = ORIENTAL ] ] ] ] ] ] ] 5 = SPANISH ] ] ] ] ] ] ] 6 = OTHER ] ] 45 ] 45 ] CITIZEN-US-FLAG ] 1 ] AN ] ] ] 46 ] 46 ] STUDENT-TYPE ] 1 ] AN ] 1 = NEW ] ] ] ] ] ] ] 2 = OLD ] ] ] ] ] ] ] 3 = TRANSFER ] ] ] ] ] ] ] 4 = RETURNING] ] 47 ] 48 ] HS-GRAD-DATE ] 2 ] AN ] ] ] 49 ] 54 ] BIRTH-DATE ] 6 ] AN ] (MMDDYY) ] ] 55 ] 55 ] visa-code ] 1 ] AN ] ] ] 56 ] 58 ] filler ] 3 ] AN ] ] ] 59 ] 64 ] HS-CEEB-CODE ] 6 ] AN ] ] ] 65 ] 70 ] COLL-LAST-ATTEND ] 6 ] AN ] ] ] 71 ] 71 ] CURRICULUM LEVEL ] 1 ] AN ] ] ] 72 ] 74 ] CURRICULUM ] 3 ] AN ] ] ] 75 ] 77 ] JURISDICTION CODE] 3 ] AN ] ] ] 78 ] 79 ] filler ] 2 ] AN ] ] ] 80 ] 80 ] CAMPUS ] 1 ] AN ] ] ]______]_______]__________________]_______]________]______________] * 2. K-FILE ------------------------------------------------------------------- ] POSITION ] ] ] DATA ] ] ] FROM ] TO ] FIELD NAME ] SIZE ] TYPE ] COMMENTS ] ]------]-------]------------------]-------]--------]--------------] ] 1 ] 9 ]FACULTY SOCIAL SEC] 9 ] AN ] ] ] 10 ] 11 ]FACULTY INITIALS ] 2 ] AN ] ] ] 12 ] 24 ]FACULTY LAST NAME ] 13 ] AN ] ] ] 25 ] 28 ] DEPARTMENT ] 4 ] AN ] ] ] 29 ] 31 ] COURSE NUMBER ] 3 ] AN ] ] ] 32 ] 33 ] SECTION NUMBER ] 2 ] AN ] ] ] 34 ] 42 ] COURSE TITLE ] 9 ] AN ] ] ] 43 ] 43 ] PAS SESSION CODE ] 1 ] AN ] ] ] 44 ] 44 ] PAS INST NO WEEKS] 1 ] AN ] ] ] 45 ] 48 ] CREDITS ] 4 ] N ] 99v99 ] ] 49 ] 49 ] DIVISION CODE ] 1 ] AN ] ] ] 50 ] 50 ] LAB CODE ] 1 ] AN ]BLANK= NOT LAB] ] ] ] ] ] ] L = LAB ] ] 51 ] 51 ] FACULTY CODE ] 1 ] AN ] 1 = FULLTIME ] ] ] ] ] ] ] 2 = PARTTIME ] ] ] ] ] ] ] (PERMANENT) ] ] ] ] ] ] ] 3 = PARTTIME ] ] ] ] ] ] ] (LECTURER) ] ] 52 ] 57 ] DAYS OF WEEK ] 1 ] AN ] 1 = MONDAY ] ] ] ] ] ] ] 2 = TUESDAY ] ] ] ] ] ] ] 3 = WEDNESDAY] ] ] ] ] ] ] 4 = THURSDAY ] ] ] ] ] ] ] 5 = FRIDAY ] ] ] ] ] ] ] 6 = SATURDAY ] ] ] ] ] ] ] 7 = SUNDAY ] ] 58 ] 61 ] BEG MILITARY TIME] 4 ] AN ] ] ] 62 ] 65 ] END MILITARY TIME] 4 ] AN ] ] ] 66 ] 68 ] BUILDING CODE ] 3 ] AN ] ] ] 69 ] 72 ] ROOM CODE ] 4 ] AN ] ] ] 73 ] 73 ] filler ] 1 ] AN ] ] ] 74 ] 74 ] SESSION NUMBER ] 1 ] AN ] ] ] 75 ] 75 ] RECORD NUMBER ] 1 ] AN ] ] ] 76 ] 76 ] CAMPUS CODE ] 1 ] AN ] ] ] 77 ] 79 ] AGENCY CODE ] 3 ] AN ] ] ] 80 ] 80 ] IDENTIFICATION ] 1 ] AN ] ] ]______]_______]__________________]_______]________]______________] * 3. T-FILE ------------------------------------------------------------------- ] POSITION ] ] ] DATA ] ] ] FROM ] TO ] FIELD NAME ] SIZE ] TYPE ] COMMENTS ] ]------]-------]------------------]-------]--------]--------------] ] 1 ] 9 ] SOCIAL SECURITY ] 9 ] AN ] ] ] 10 ] 24 ] LAST NAME ] 15 ] AN ] ] ] 25 ] 33 ] FIRST NAME ] 9 ] AN ] ] ] 34 ] 34 ] INITIAL ] 1 ] AN ] ] ] 35 ] 36 ] SUFFIX ] 2 ] AN ] ] ] 37 ] 37 ] FILLER ] 1 ] AN ] ] ] 38 ] 41 ] DEPARTMENT ] 4 ] AN ] ] ] 42 ] 42 ] SESSION ] 1 ] AN ] ] ] 43 ] 45 ] COURSE NUMBER ] 3 ] AN ] ] ] 46 ] 46 ] LAB ] 1 ] AN ] ] ] 47 ] 48 ] SECTION NUMBER ] 2 ] AN ] ] ] 49 ] 49 ] CAMPUS CODE ] 1 ] AN ] ] ] 50 ] 50 ] FILLER ] 1 ] AN ] ] ] 51 ] 64 ] COURSE TITLE ] 14 ] AN ] ] ] 65 ] 65 ] FILLER ] 1 ] AN ] ] ] 66 ] 69 ] CREDIT HOURS ] 4 ] N ] 99v99 ] ] 70 ] 74 ] FILLER ] 5 ] AN ] ] ] 75 ] 75 ] GRADE CODE ] 1 ] AN ] ] ] 76 ] 76 ] CAMPUS ] 1 ] AN ] ] ] 77 ] 79 ] AGENCY CODE ] 3 ] AN ] ] ] 80 ] 80 ] IDENTIFICATION ] 1 ] AN ] ] ]______]_______]__________________]_______]________]______________] * 4. B1-FILE ------------------------------------------------------------------- ] POSITION ] ] ] DATA ] ] ] FROM ] TO ] FIELD NAME ] SIZE ] TYPE ] COMMENTS ] ]------]-------]------------------]-------]--------]--------------] ] 1 ] 9 ] SOCIAL SECURITY ] 9 ] AN ] ] ] 10 ] 13 ] FIRST FOUR CHARS.] 4 ] AN ] ] ] ] ] OF LAST NAME ] ] ] ] ] 14 ] 14 ] SEX ] 1 ] AN ] 1 = MALE ] ] ] ] ] ] ] 2 = FEMALE ] ] 15 ] 15 ] RACE ] 1 ] AN ] 1 = WHITE ] ] ] ] ] ] ] 2 = BLACK ] ] ] ] ] ] ] 3 = AM INDIAN] ] ] ] ] ] ] 4 = ORIENTAL ] ] ] ] ] ] ] 5 = SPANISH ] ] ] ] ] ] ] 6 = OTHER ] ] 16 ] 16 ] STUDENT-TYPE ] 1 ] AN ] 1 = NEW ] ] ] ] ] ] ] 3 = TRANSFER ] ] 17 ] 20 ] FILLER ] 4 ] AN ] BLANK ] ] 21 ] 23 ] JURISDICTION ] 3 ] AN ] ] ] 24 ] 29 ] CEEB-CODE ] 6 ] AN ] ] ] 30 ] 30 ] FILLER ] 1 ] AN ] BLANK ] ] 31 ] 32 ] ENROLLMENT STATUS] 2 ] AN ] FT = FULLTIME] ] ] ] ] ] ] PT = PARTTIME] ] ] ] ] ] ] AU = AUDIT ] ] 33 ] 36 ] QTR-ADMISSION ] 4 ] AN ] QQYY WHERE: ] ] ] ] ] ] ] QQ = QUARTER ] ] ] ] ] ] ] YY = YEAR ] ] ] ] ] ] ]SP84=SPRING 84] ] 37 ] 38 ] FILLER ] 2 ] AN ] BLANK ] ] 39 ] 39 ] GED-FLAG ] 1 ] AN ] Y = YES ] ] ] ] ] ] ] N = NO ] ] 40 ] 41 ] GED OR HS YEAR ] 2 ] AN ] ] ] 42 ] 44 ] AGENCY CODE ] 3 ] AN ] ] ]______]_______]__________________]_______]________]______________] * 5. AUDIT SENIOR CITIZEN FILE ------------------------------------------------------------------- ] POSITION ] ] ] DATA ] ] ] FROM ] TO ] FIELD NAME ] SIZE ] TYPE ] COMMENTS ] ]------]-------]------------------]-------]--------]--------------] ] 1 ] 1 ] SENIOR CODE ] 1 ] AN ] S = STUDENT ] ] ] ] ] ] ] A = AUDIT ] ] 2 ] 4 ] COLLEGE CODE ] 3 ] AN ] ] ] 5 ] 6 ] COLLEGE ALPHA KEY] 2 ] AN ] ] ] 7 ] 15 ] SOCIAL SECURITY ] 9 ] AN ] ] ] 16 ] 16 ] CAMPUS ] 1 ] AN ] ] ] ] ] NAME ] 16 ] AN ] ] ] 17 ] 20 ] FIRST FOUR CHAR] 4 ] AN ] ] ] ] ] OF LAST NAME ] ] ] ] ] 21 ] 31 ] END LAST NAME ] 11 ] AN ] ] ] 32 ] 32 ] FIRST INTIAL ] 1 ] AN ] ] ] 33 ] 33 ] SEX ] 1 ] AN ] 1 = MALE ] ] ] ] ] ] ] 2 = FEMALE ] ] 33 ] 36 ] JURISDICTION ] 3 ] AN ] ] ] ] ] CURRICULUM ] 4 ] AN ] ] ] 37 ] 37 ] CURRICULUM LEVEL] 1 ] AN ] ] ] 38 ] 40 ] CURRICULUM CODE ] 3 ] AN ] ] ] ] ] CEEB CODE ] 6 ] AN ] ] ] 41 ] 42 ] STATE CEEB CODE ] 2 ] AN ] ] ] 42 ] 46 ] HIGH SCHOOL CODE] 4 ] AN ] ] ] 47 ] 47 ] RACE ] 1 ] AN ] 1 = WHITE ] ] ] ] ] ] ] 2 = BLACK ] ] ] ] ] ] ] 3 = AM INDIAN] ] ] ] ] ] ] 4 = ORIENTAL ] ] ] ] ] ] ] 5 = SPANISH ] ] ] ] ] ] ] 6 = OTHER ] ] 48 ] 48 ] STUDENT CODE ] 1 ] AN ] 1 = NEW ] ] ] ] ] ] ] 2 = OLD ] ] ] ] ] ] ] 3 = TRANSFER ] ] ] ] ] ] ] 4 = RETURNING] ] 49 ] 50 ] QUARTER ] 2 ] AN ]WI = WINTER ] ] ] ] ] ] ]SP = SPRING ] ] ] ] ] ] ]SU = SUMMER ] ] ] ] ] ] ]FA = FALL ] ] 51 ] 52 ] YEAR ] 2 ] AN ] ] ] ] ] BIRTH DATE ] 6 ] AN ] ] ] 53 ] 54 ] BIRTH MONTH ] 2 ] AN ] ] ] 55 ] 56 ] BIRTH DAY ] 2 ] AN ] ] ] 57 ] 58 ] BIRTH YEAR ] 2 ] AN ] ] ] 59 ] 80 ] FUTURE EXPANSION ] 22 ] AN ] ] ] 81 ] 272 ] CLASS AREA(TABLE)] 192 ] AN ] ] ] ] ] DEPARTMENT ] 4 ] AN ] ] ] ] ] COURSE ] 3 ] AN ] ] ] ] ] SESSION ] 1 ] AN ] ] ] ] ] SECTION ] 2 ] AN ] ] ] ] ] LEC/LAB HOURS ] 1 ] AN ] ] ] ] ] CAMPUS ] 1 ] AN ] ] ] ] ] CREDIT ] 2 ] AN ] ] ] ] ] DAY/EVENING ] 1 ] AN ] ] ] ] ] AUDIT CODE ] 1 ] AN ] ] ] ] ]***CLASS AREA ] ] ] ] ] ] ]OCCURS 12 TIMES***] ] ] ] ]______]_______]__________________]_______]________]______________] * 6. MASTER COURSE REFERENCE FILE ------------------------------------------------------------------- ] POSITION ] ] ] DATA ] ] ] FROM ] TO ] FIELD NAME ] SIZE ] TYPE ] COMMENTS ] ]------]-------]------------------]-------]--------]--------------] ] 1 ] 1 ] CRDEL ] 1 ] AN ] DELETE CHAR ] ] ] ] CRKEY ] ] ] RECORD KEY ] ] 2 ] 5 ] CRDEPT ] 4 ] AN ] DEPARTMENT ] ] 6 ] 8 ] CRCRSE ] 3 ] AN ] COURSE NUMBER] ] 9 ] 10 ] CRCRE ] 2 ] N ] COURSE CREDIT] ] 9 ] 9 ] CRLEC ] 1 ] N ] LECTURE CRED ] ] 10 ] 10 ] CRLAB ] 1 ] N ] LAB CREDITS ] ] 11 ] 24 ] CRTITLE ] 14 ] AN ] COURSE TITLE ] ] 25 ] 25 ] CRCATGY ] 1 ] AN ] CRSE CATEGORY] ] 26 ] 28 ] CRCONTHR ] 3 ] N ] CRSE CONTACT ] ] ] ] ] ] ] HOURS ] ]______]_______]__________________]_______]________]______________] * 7. MASTER CURRICULUM REFERENCE FILE ------------------------------------------------------------------- ] POSITION ] ] ] DATA ] ] ] FROM ] TO ] FIELD NAME ] SIZE ] TYPE ] COMMENTS ] ]------]-------]------------------]-------]--------]--------------] ] 1 ] 3 ] CUCURR ] 3 ] N ] RECORD KEY ] ] ] ] PROGRAM-LEVELS ] ] ] ] ] 4 ] 4 ] PROG-LEVEL-0 ] 1 ] N ] N=NO OR Y=YES] ] 5 ] 5 ] PROG-LEVEL-1 ] 1 ] N ] N=NO OR Y=YES] ] 6 ] 6 ] PROG-LEVEL-2 ] 1 ] N ] N=NO OR Y=YES] ] 7 ] 7 ] PROG-LEVEL-3 ] 1 ] N ] N=NO OR Y=YES] ] 8 ] 8 ] PROG-LEVEL-4 ] 1 ] N ] N=NO OR Y=YES] ] 9 ] 9 ] PROG-LEVEL-5 ] 1 ] N ] N=NO OR Y=YES] ] 10 ] 10 ] PROG-LEVEL-6 ] 1 ] N ] N=NO OR Y=YES] ] 11 ] 11 ] PROG-LEVEL-7 ] 1 ] N ] N=NO OR Y=YES] ] 12 ] 12 ] PROG-LEVEL-8 ] 1 ] N ] N=NO OR Y=YES] ] 13 ] 13 ] PROG-LEVEL-9 ] 1 ] N ] N=NO OR Y=YES] ] 14 ] 18 ] DEGREE ] 5 ] AN ] DEGREE TYPE ] ] ] ] AUTHORIZATION-FLD] ] ] ] ] ] ] NR-FIELDS ] ] ] ] ] 19 ] 19 ] NR-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 20 ] 21 ] NR-YEAR ] 2 ] N ] YY ] ] ] ] SV-FIELDS ] ] ] ] ] 22 ] 22 ] SV-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 23 ] 24 ] SV-YEAR ] 2 ] N ] YY ] ] ] ] PC-FIELDS ] ] ] ] ] 25 ] 25 ] PC-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 26 ] 27 ] PC-YEAR ] 2 ] N ] YY ] ] ] ] RC-FIELDS ] ] ] ] ] 28 ] 28 ] RC-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 29 ] 30 ] RC-YEAR ] 2 ] N ] YY ] ] ] ] DC-FIELDS ] ] ] ] ] 31 ] 31 ] DC-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 32 ] 33 ] DC-YEAR ] 2 ] N ] YY ] ] ] ] NV-FIELDS ] ] ] ] ] 34 ] 34 ] NV-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 35 ] 36 ] NV-YEAR ] 2 ] N ] YY ] ] ] ] PV-FIELDS ] ] ] ] ] 37 ] 37 ] PV-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 38 ] 39 ] PV-YEAR ] 2 ] N ] YY ] ] ] ] SR-FIELDS ] ] ] ] ] 40 ] 40 ] SR-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 41 ] 42 ] SR-YEAR ] 2 ] N ] YY ] ] ] ] ES-FIELDS ] ] ] ] ] 43 ] 43 ] ES-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 44 ] 45 ] NR-YEAR ] 2 ] N ] YY ] ] ] ] PH-FIELDS ] ] ] ] ] 46 ] 46 ] PH-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 47 ] 48 ] PH-YEAR ] 2 ] N ] YY ] ] ] ] VW-FIELDS ] ] ] ] ] 49 ] 49 ] VW-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 50 ] 51 ] VW-YEAR ] 2 ] N ] YY ] ] ] ] DL-FIELDS ] ] ] ] ] 52 ] 52 ] DL-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 53 ] 54 ] DL-YEAR ] 2 ] N ] YY ] ] ] ] WC-FIELDS ] ] ] ] ] 55 ] 55 ] WC-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 56 ] 57 ] WC-YEAR ] 2 ] N ] YY ] ] ] ] JT-FIELDS ] ] ] ] ] 58 ] 58 ] JT-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 59 ] 60 ] JT-YEAR ] 2 ] N ] YY ] ] ] ] BR-FIELDS ] ] ] ] ] 61 ] 61 ] BR-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 62 ] 63 ] BR-YEAR ] 2 ] N ] YY ] ] ] ] CV-FIELDS ] ] ] ] ] 64 ] 64 ] CV-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 65 ] 66 ] CV-YEAR ] 2 ] N ] YY ] ] ] ] TN-FIELDS ] ] ] ] ] 67 ] 67 ] TN-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 68 ] 69 ] TN-YEAR ] 2 ] N ] YY ] ] ] ] SW-FIELDS ] ] ] ] ] 70 ] 70 ] SW-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 71 ] 72 ] SW-YEAR ] 2 ] N ] YY ] ] ] ] TC-FIELDS ] ] ] ] ] 73 ] 73 ] TC-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 74 ] 75 ] TC-YEAR ] 2 ] N ] YY ] ] ] ] VH-FIELDS ] ] ] ] ] 76 ] 76 ] VH-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 77 ] 78 ] RC-YEAR ] 2 ] N ] YY ] ] ] ] GC-FIELDS ] ] ] ] ] 79 ] 79 ] GC-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 80 ] 81 ] GC-YEAR ] 2 ] N ] YY ] ] ] ] LF-FIELDS ] ] ] ] ] 82 ] 82 ] LF-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 83 ] 84 ] LF-YEAR ] 2 ] N ] YY ] ] ] ] ME-FIELDS ] ] ] ] ] 85 ] 85 ] ME-CODE ] 1 ] AN ] N=NO OR Y=YES] ] 86 ] 87 ] ME-YEAR ] 2 ] N ] YY ] ] 88 ] 113 ] CURR-NAME ] 26 ] AN ] CURRICULUM ] ] ] ] ] ] ] NAME ] ] 114 ] 125 ] CURR-ABR-NAME ] 12 ] AN ] CURRICULUM ] ] ] ] ] ] ] ABBREVIATED ] ] ] ] ] ] ] NAME ] ] 126 ] 129 ] CURR-SHORT-NAME ] 4 ] AN ] CURRICULUM ] ] ] ] ] ] ] SHORT NAME ] ] 130 ] 130 ] STATE-CURR ] 1 ] AN ] BLANK,Y=YES ] ] 131 ] 137 ] NCES-CODE ] 7 ] AN ] ] ] 138 ] 144 ] SCHEV-CODE ] 7 ] AN ] ] ] 145 ] 145 ] CLUSTER-CODE ] 1 ] AN ] ] ] 146 ] 160 ] FILLER ] 15 ] AN ] BLANK ] ]______]_______]__________________]_______]________]______________] 8. MASTER DEPARTMENT REFERENCE FILE ------------------------------------------------------------------- ] POSITION ] ] ] DATA ] ] ] FROM ] TO ] FIELD NAME ] SIZE ] TYPE ] COMMENTS ] ]------]-------]------------------]-------]--------]--------------] ] 1 ] 1 ] DPDEL ] 1 ] AN ] DELETE CHAR ] ] ] ] DPKEY ] ] ] RECORD KEY ] ] 2 ] 5 ] DPDEPT ] 4 ] AN ] DEPARTMENT ] ] ] ] ] ] ] CODE ] ] 6 ] 35 ] DPNAME ] 30 ] AN ] DEPARTMENT ] ] ] ] ] ] ] NAME ] ] 36 ] 36 ] FILLER ] 1 ] AN ] BLANK ] ]______]_______]__________________]_______]________]______________] * 9. MASTER JURISDICTION REFERENCE FILE ------------------------------------------------------------------- ] POSITION ] ] ] DATA ] ] ] FROM ] TO ] FIELD NAME ] SIZE ] TYPE ] COMMENTS ] ]------]-------]------------------]-------]--------]--------------] ] 1 ] 1 ] JUDEL ] 1 ] AN ] DELETE CHAR ] ] ] ] JUKEY ] ] ] RECORD KEY ] ] 2 ] 4 ] JUJURIS ] 3 ] AN ] JURISDICTION ] ] ] ] ] ] ] CODE ] ] 5 ] 24 ] JUNAME ] 20 ] AN ] JURISDICTION ] ] ] ] ] ] ] NAME ] ]______]_______]__________________]_______]________]______________] 10. MASTER HIGH SCHOOL REFERENCE FILE ------------------------------------------------------------------- ] POSITION ] ] ] DATA ] ] ] FROM ] TO ] FIELD NAME ] SIZE ] TYPE ] COMMENTS ] ]------]-------]------------------]-------]--------]--------------] ] ] ] HS-KEY ] ] ] ] ] 1 ] 6 ] HS-CODE ] 6 ] AN ] HIGH SCHOOL ] ] ] ] ] ] ] CODE ] ] 7 ] 24 ] HS-desc ] 18 ] AN ] HIGH SCHOOL ] ] ] ] ] ] ] NAME ] ] 25 ] 54 ] HS-NAME ] 30 ] AN ] HIGH SCHOOL ] ] ] ] ] ] ] NAME expanded] ] 55 ] 70 ] HS-city ] 16 ] AN ] HIGH SCHOOL ] ] ] ] ] ] ] city ] ] 71 ] 80 ] filler ] 10 ] AN ] blank ] ]______]_______]__________________]_______]________]______________] ** NOTE: PLEASE REFER TO THE COPYLIB AND DATA DICTIONARY FOR DETAIL INFORMATION ABOUT THE DATA BASE. SEE THE VCCS DATA CONTROL MANUAL FOR FURTHER DETAILS ABOUT THE STUDENT INFORMATION PACKAGE FILE LAYOUTS. * 4.0 PROCEDURE DOCUMENTATION ----------------------- THE FOLLOWING TABLE SUMMARIZES THE PROCEDURES WHICH COMPRISE THE CENSUS SUBSYSTEM: ------------------------------------------------------------------- PROCEDURE ] DESCRIPTION -----------+------------------------------------------------------- CEN300 ] UPDATE AKT FLAG ------------------------------------------------------------------- CEN310 ] COURSE MASTER TITLE/CREDIT UPDATE ------------------------------------------------------------------- CEN500 ] EDITS THE SIS DATA BASES AND GENERATES: ] 1) OUTPUT ERROR REPORT WITH OFFICIAL COUNTS ] 2) 'A' FILE ] 3) 'K' FILE ] 4) 'T' FILE ] 5) 'B1' FILE ] 6) AUDIT SENIOR CITIZEN FILE ] 7) CENSUS DATA BASE TAPE -----------+------------------------------------------------------- CEN501S ] A,K,T MIS-MATCH SUB-PROGRAM -----------+------------------------------------------------------- CEN510 ] LOADS CENSUS DATA BASE -----------+------------------------------------------------------- CEN520 ] WRITES A,K,T AND B1 FILES TO TAPE ] 1) COLLEGE A,K,T,B1, AUDIT SENIOR CITIZEN TAPE ] TO BE STORED AT THE REGIONAL CENTER FOR BACKUP -----------+------------------------------------------------------- CEN530 ] TRANSMITS A,K,T,B1 AND AUDIT SENIOR CITIZEN ] FILES TO HOST CENTER -----------+------------------------------------------------------- CEN540 ] RECENT HIGH SCHOOL GRADUATES SUMMARY REPORT -----------+------------------------------------------------------- CEN550 ] RESET K,T,B1 AND AUDIT SENIOR CITIZEN FILES -----------+------------------------------------------------------- CEN560 ] BUILD B1 RECORDS ------------------------------------------------------------------- CEN570 ] DELETE 'A' FILE AND CENSUS DATA BASE -----------+------------------------------------------------------- CEN580 ] BATCH GENERATE A,K,T RECORDS -----------+------------------------------------------------------- CEN590 ] CURRICULUM MASTER MIS-MATCH REPORT -----------+------------------------------------------------------- CEN600 ] COURSE MASTER MIS-MATCH REPORT -----------+------------------------------------------------------- CEN610 ] JURISDICTION MASTER MIS-MATCH REPORT -----------+------------------------------------------------------- CEN620 ] DEPARTMENT MASTER MIS-MATCH REPORT -----------+------------------------------------------------------- CEN630 ] LOAD HOST MASTER FILES -----------+------------------------------------------------------- CEN640 ] HIGH SCHOLL MASTER MIS-MATCH REPORT -----------+------------------------------------------------------- CEN660 ] BUILD COURSE & STUDENT FILE ------------------------------------------------------------------- 4.1 PROGRAM SUMMARIES ----------------- THE FOLLOWING LIST IS DESIGNED TO ASSIST THE USER IN PREPARING FOR THEIR CENSUS REPORTING. THESE PROCEDURES MAY VARY AT EACH INSTITUTION. 1. SCH670 - MISSING COURSE INFORMATION ------ - BEGIN RUNNING THIS REPORT WEEKLY AFTER THE LAST DAY TO DROP/ADD CLASSES. RUN DAILY THE WEEK PRIOR TO AKT. - THIS REPORT IS USED TO PIN-POINT THOSE CLASSES WHICH HAVE INVALID OR MISSING INSTRUCTORS, BUILDINGS, ROOMS, TIMES, DAYS AND DUPLICATE CLASS DETAIL RECORDS. THIS REPORT IS DISTRIBUTED TO THE OFFICE(S) RESPONSIBLE FOR MAINTAINING THE SCHEDULE. SCH010 (ADD,UPDATE, DELETE CLASSES) CAN BE USED TO CORRECT ANY PROBLEMS LISTED ON THIS REPORT. 2. REG950 - LECTURE/LAB MISMATCH ------ - BEGIN RUNNING THIS REPORT DAILY ON THE FIRST DAY OF REGISTRATION AND CONTINUE THROUGH AKT. - THIS REPORT LOOKS FOR MISSING LECTURE/ LAB CLASSES IN BIOL, CHEM, GEOL, NASC, AND PHYS DEPARTMENTS. NORMALLY THIS REPORT IS SENT TO THE RECORDS OFFICE FOR THEM TO CONTACT THOSE STUDENTS AFFECTED, SO THEY MAY COME IN AND REGISTER FOR A CORRESPONDING LECTURE OR LAB CLASS. REG020 (REGISTRATION AND DROP/ADD) IS THE ONLINE APPLICATION USED TO CORRECT THE PROBLEMS LISTED ON THE REPORT. * 3. REG480 - R&I'S FOR STUDENTS IN CANCELED CLASSES ------ - BEGIN RUNNING THIS DAILY ON THE FIRST DAY OF REGISTRATION AND CONTINUE THROUGH AKT. - THIS REPORT IS USED TO PRINT R&I'S FOR STUDENTS ENROLLED IN CANCELED CLASSES AND OPTIONALLY DELETE THE STUDENTS FROM THE CLASS AND INTURN DELETE THE CLASS. IF A SCHOOL WANTS TO GENERATE A CENSUS DATA BASE TAPE, ALL STUDENTS ENROLLED IN CANCELED CLASSES MUST BE DELETED PRIO TO CREATING THIS TAPE. NORMALLY THIS REPORT IS SENT TO THE RECORDS OFFICE FOR THEM TO CONTACT THOSE STUDENTS AFFECTED, SO THEY MAY COME IN AND REGISTER FOR ANOTHER CLASS. IF THE UPDATE OPTION OF THIS PROGRAM IS NOT CHOSEN, REG020 (REGISTRATION AND DROP/ADD) IS THE ONLINE APPLICATION USED TO DELETE THE STUDENTS REGISTERED FOR THE CANCELED CLASS. 4. CEN630 - LOAD HOST MASTER FILES ------ - IN ORDER TO ELIMINATE DUPLICATED EFFORTS, EACH REGIONAL SITE WILL BE GIVEN THE RESPONSIBILITY OF RUNNING CEN630. IT IS RECOMMENDED THAT THIS JOB BE EXECUTED DAILY BEGINNING THE WEEK PRIOR TO AKT. - THIS REPORT DOWN LOADS FIVE HOST MASTER FILES: COURSE MASTER CURRICULUM MASTER DEPARTMENT MASTER JURISDICTION MASTER HIGH SCHOOL MASTER TO BE SHARED BY EACH COLLEGE WITHIN EACH REGION. CEN590, CEN600, CEN610, CEN620 AND CEN640 ARE MIS-MATCH PROCEDURES WHICH EACH COLLEGE WILL USE TO COMPARE THE HOST MASTER FILES WITH THE CORRESPONDING DATA BASES. IT IS CRUCIAL THAT EACH CORRESPONDING DATA BASE SEGMENT AGREE WITH THE HOST MASTER FILE SINCE THESE ARE THE FILES USED IN CONJUNCTION WITH THE AKT FILES BY THE SYSTEM'S OFFICE, SHEV AND OTHER STATE OFFICES. 5. CEN590 - CURRICULUM MASTER MIS-MATCH REPORT ------ - THIS REPORT SHOULD BE RUN DAILY BEGINNING THE WEEK PRIOR TO AKT. - THIS REPORT COMPARES THE HOST CURRICULUM FILE WITH THE MASTER SEGMENT OF THE CURRICULUM DATA BASE. IT IS USED TO INSURE THAT THOSE CURRICULUMS A COLLEGE CONSIDERS APPROVED FOR THEIR SCHOOL ACTUALLY AGREES WITH WHAT THE SYSTEM'S OFFICE HAS AS BEING APPROVED. THIS REPORT IS NORMALLY DISTRIBUTED TO THE OFFICE RESPONSIBLE FOR MAINTAINING THE CURRICULUM DATA BASE. PROBLEMS WITHIN THE DATA BASE CAN BE CORRECTED VIA REF030 (CURRICULUM MASTER UPDATE). THOSE PROBLEMS FOUND WITH THE HOST MASTER FILE WILL NEED TO BE COORDINATED WITH THE SYSTEM'S OFFICE. 6. CEN600 - COURSE MASTER MIS-MATCH REPORT ------ - THIS REPORT SHOULD BE RUN DAILY BEGINNING THE WEEK PRIOR TO AKT. - THIS REPORT COMPARES THE HOST COURSE MASTER FILE WITH THE MASTER SEGMENT OF THE COURSE DATA BASE. IT IS USED TO INSURE THAT THOSE COURSES A COLLEGE CONSIDERS TO BE VALID FOR THEIR SCHOOL ACTUALLY AGREES WITH WHAT THE SYSTEM'S OFFICE HAS AS BEING APPROVED COURSES. THIS REPORT IS NORMALLY DISTRIBUTED TO THE OFFICE RESPONSIBLE FOR MAINTAINING THE COURSE DATA BASE. PROBLEMS WITHIN THE DATA BASE CAN BE CORRECTED VIA REF025 (COURSE MASTER UPDATE). THOSE PROBLEMS FOUND WITH THE HOST MASTER FILE WILL NEED TO BE COORDINATED WITH THE SYSTEM'S OFFICE. * 7. CEN610 - JURISDICTION MASTER MIS-MATCH REPORT ------ - THIS REPORT SHOULD BE RUN DAILY BEGINNING THE WEEK PRIOR TO AKT. - THIS REPORT COMPARES THE HOST JURISDICTION FILE WITH THE JURISDICTION SEGMENTS WITHIN THE CONTROL DATA BASE. IT IS USED TO INSURE THAT JURISDICTION CODES AGREE WITH THE CODES AND NAMES ON THE SYSTEM'S OFFICE FILE. THIS REPORT IS NORMALLY DISTRIBUTED TO THE OFFICE RESPONSIBLE FOR MAINTAINING THE JURIS- DICTION SEGMENT. PROBLEMS WITHIN THE DATA BASE CAN BE CORRECTED VIA REF045 (JURISDICTION MASTER UPDATE). THOSE PROBLEMS FOUND WITH THE HOST MASTER FILE WILL NEED TO BE COORDINATED WITH THE SYSTEM'S OFFICE. 8. CEN620 - DEPARTMENT MASTER MIS-MATCH REPORT ------ - THIS REPORT SHOULD BE RUN DAILY BEGINNING THE WEEK PRIOR TO AKT. - THIS REPORT COMPARES THE HOST DEPARTMENT FILE WITH THE DEPARTMENT SEGMENT WITHIN THE CONTROL DATA BASE. IT IS USED TO INSURE THAT DEPARTMENT CODES AGREE WITH THE CODES AND NAMES ON THE SYSTEM'S OFFICE FILE. THIS REPORT IS NORMALLY DISTRIBUTED TO THE OFFICE RESPONSIBLE FOR MAINTAINING THE DEPART- MENT SEGMENT. PROBLEMS WITHIN THE DATA BASE CAN BE CORRECTED VIA REF035 (DEPARTMENT MASTER UPDATE). THOSE PROBLEMS FOUND WITH THE HOST MASTER FILE WILL NEED TO BE COORDINATED WITH THE SYSTEM'S OFFICE. * 9. CEN640 - HIGH SCHOOL MASTER MIS-MATCH REPORT ------ - THIS REPORT SHOULD BE RUN DAILY BEGINNING THE WEEK PRIOR TO AKT. - THIS REPORT COMPARES THE HOST HIGH SCHOOL FILE WITH THE HIGH SCHOOL SEGMENT WITHIN THE CONTROL DATA BASE. IT IS USED TO INSURE THAT HIGH SCHOOL CODES AGREE WITH THE CODES AND NAMES ON THE SYSTEM'S OFFICE FILE. THIS REPORT IS NORMALLY DISTRIBUTED TO THE OFFICE RESPONSIBLE FOR MAINTAINING THE HIGH SCHOOL SEGMENT. PROBLEMS WITHIN THE DATA BASE CAN BE CORRECTED VIA REF050 (HIGH SCHOOL MASTER UPDATE). THOSE PROBLEMS FOUND WITH THE HOST MASTER FILE WILL NEED TO BE COORDINATED WITH THE SYSTEM'S OFFICE. 10. CEN550 - RESET K, T, B1 AND AUDIT SENIOR CITIZEN FILES ------ - THIS PROCEDURE NEEDS TO BE EXECUTED PRIOR TO EACH EXECUTION OF CEN500. IT IS RECOM- MENDED TO BEGIN RUNNING THESE PROCEDURES DAILY OR AS NEEDED THE WEEK PRIOR TO AKT. - THIS PROCEDURE REINITIALIZES THE K, T, B1 AND AUDIT SENIOR CITIZEN FILES. THIS JOB SHOULD BE RUN PRIOR TO CEN500, THEREFORE, IT MAY PROVE TO BE EASIER FOR THE USER TO INCORPORATE THE JCL FOR CEN550 AS THE FIRST JOB WITHIN THE JCL STREAM FOR CEN500. THE FOLLOWING EXAMPLE ILLUSTRATES HOW THIS IS DONE: //TCCEN500 JOB (XXXX,YYYY,9,30),CEN500, // CLASS=F,PRTY=3,MSGCLASS=A /*ROUTE PRINT ZZZZZZ //CEN550 EXEC CEN550,COLLEGE=WW //CEN500 EXEC CEN500,COLLEGE=WW,AGENCY=WWW //CEN500.PARMCARD DD * WINTER851 /* *NOTE: PLEASE REFER TO PROGRAM DOCUMENTATION SECTION 2.0 FOR DETAILS PERTAINING TO SYMBOLIC PARAMETERS AND INPUT DESCRIPTIONS. * 11. CEN500 - AKT EDIT/CENSUS DATA BASE TAPE ////// CEN501S- AKT MIS-MATCH SUBPROGRAM ------- - BEGIN EXECUTING THIS PROGRAM DAILY OR AS NEEDED THE WEEK PRIOR TO AKT. - THIS PROCEDURE EDITS MANY OF THE DATA BASES AND GENERATES A,K AND T RECORDS. IN ADDITION, THE 'B1' AND AUDIT SENIOR CITIZEN FILES ARE ALSO cREATED. THIS PROGRAM IS HEAVILY DRIVEN BY PROGRAM OPTIONS AND RUN TYPES WHICH ALLOW THE USER TO RUN ONLY IN A TEST PHASE OR GENERATE A CENSUS DATA BASE TAPE IN ADDITION TO THE ABOVE MENTIONED FILES. THE SUBPROGRAM CEN501S IS AUTOMATICALLY CALLED IN ONCE ALL OF THE A,K, AND T RECORDS HAVE BEEN GENERATED. IT'S FUNCTION IS TO MIS-MATCH THESE RECORDS WITH ONE ANOTHER. THE USER SHOULD CLEARLY UNDERSTAND THE PROGRAM OPTIONS AND RUN TYPES AVAILABLE BEFORE EXECUTING THIS PROCEDURE. WHEN ERRORS OCCUR, THE OUTPUT FROM THIS PROCEDURE IS NORMALLY DISTRIBUTED TO THE OFFICE(S) RESPONSIBLE FOR ADMITTING AND/OR REGISTERING STUDENTS AND/OR MAINTAINING THE SCHEDULE. THEN THE APPROPRIATE ONLINE APPLICA- TON SCREENS ARE USED TO CORRECTED ANY ERRORS LISTED. 12. CEN520 - WRITES A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES ------- TO TAPE - THIS PROGRAM SHOULD BE EXECUTED ONCE THE COLLEGE HAS A SUCCESSFUL CEN500 AKT RUN. - THIS PROCEDURE IS USED TO BACKUP THE A,K,T B1 AND AUDIT SENIOR CITIZEN FILES. IT IS RECOMMENDED THAT THIS PROCEDURE BE RUN AS SOON AS A COLLEGE HAS A SUCCESSFUL CEN500. THIS TAPE SHOULD BE LABELED ACCORDINGLY AND KEPT AT THE COLLEGE'S REGIONAL SITE. * 13. CEN530 - TRANSMITS A,K,T,B1 AND AUDIT SENIOR CITIZEN ______ FILES TO HOST CENTER - THIS PROGRAM IS EXECUTED ONCE THE COLLEGE'S A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES HAVE BEEN BACKED-UP. NORMALLY THIS PROCEDURE WILL ONLY NEED TO BE RUN ONCE A QUARTER. IF THERE RISES THE NEED TO RUN MORE THAN ONCE, THE AKT2100 PROCEDURE WOULD NEED TO BE RUN FIRST TO RESET THE AKT FILE AT THE HOST CENTER. - CEN530 GATHERS THE COLLEGES A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES, AND TRANSMITS THIS DATA TO THE VCCS HOST CENTER. AT THE HOST CENTER THE A,K, AND T FILES ARE CONCATENATED AND LOADED INTO THE APPROPRIATE AKT FILE. THE B1 AND AUDIT SENIOR CITIZEN FILES ARE EACH LOADED TO THEIR APPROPRIATE FILES. * 14. ONCE THE A,K,T,B1 AND AUDIT SENIOR CITIZEN FILES HAVE BEEN TRANSMITTED TO THE VCCS HOST CENTER THE FOLLOWING SIP PROCEDURES NEED TO BE RUN. HOPEFULLY, AFTER THE CENSUS SYSTEM PROVES TO HAVE ACCURATE EDITING THESE PROCEDURES MAY BE ABLE TO BE REMOVED. AKT2022 - EDITS A,K, AND T FILES. THIS JOB IS ONLY RUN ONCE. UNLESS A COLLEGE HAS THE NEED TO RE-SUBMIT YOUR A,K,T, B1, AND AUDIT SENIOR CITIZEN FILES. IF SO, AKT202 WOULD NEED TO BE RE-SUBMITTED AS WELL. CEN580/ - CEN580 WILL GENERATE SELECTED A,K, AND AKT203 T RECORDS FROM THE DATA BASE. THESE RECORDS WILL BE INSERTED INTO THE AKT203 JCL. THESE SELECTED BATCH A, K, AND T RECORDS ARE THEN TRANSMITTED TO THE VCCS HOST CENTER FOR EXECUTION. VCCRA3 UPDATES THE AKT FILES WITH THE CORRECTIONS SUBMITTED AND DOES ADDITIONAL EDITING. THESE TWO PROGRAMS WORK TOGETHER AND MAY BE RUN AS NEEDED. BEFORE EXECUTING CEN580 THE SIS AND/OR CENSUS DATA BASES SHOULD HAVE BEEN CORRECTED ACCORDING TO THE ERRORS FOUND FROM EXECUTING AKT203 OR A PREVIOUS AKT203. AKT204 - MATCHES A,K, AND T FILES TOGETHER FOR CROSS CHECKING. BUILDS FINAL FILES IF NO ERRORS ARE FOUND. THIS JOB MAY BE RUN AS NEEDED. AKT205 - PRINTS ANY ONE OF THE A,K, OR T FILES. MAY BE RUN AS NEEDED. AKT210 - RESETS THE AKT FILE AT THE VCCS HOST CENTER. THIS JOB IS RUN ONLY IF YOU NEED TO RE-SUBMIT YOUR WHOLE AKT FILE TO THE VCCS HOST CENTER. FOR FURTHER DETAILS PERTAINING TO THESE 'AKT2__' PROCDURES PLEASE REFER TO THE VCCS AKT SYSTEM FOR NON SIP COLLEGES. * 15. IF THE COLLEGE HAS CHOSEN TO GENERATE A CENSUS DATA BASE TAPE THE FOLLOWING PROCEDURES NEED TO BE RUN. CEN510 - LOADS CENSUS DATA BASE ------ - THIS PROCEDURE CAN BE RUN AS SOON AS A SUCCESSFUL CEN500 HAS EXECUTED WHICH HAD A RUNTYPE TO GENERATE A CENSUS DATA BASE TAPE. NORMALLY THIS PROCEDURE IS RUN ONCE A QUARTER. - THIS PROCEDURE READS THE CENSUS DATA BASE TAPE CREATED IN CEN500 AND LOADS THE CENSUS DATA BASE. UPON SUCCESSFULLY LOADING THE CENSUS DATA BASE COLLEGES HAVE A FROZEN SNAP SHOT OF THEIR CENSUS DATA IN A SEPERATE DATA BASE TO GENERATE ANY DESIRED REPORTS FROM. CEN540 - RECENT HIGH SCHOOL GRADUATE ENROLLMENT ------ SUMMARY - THIS PROGRAM MAY BE RUN AS DESIRED. - THIS PROGRAM PRINTS A SUMMARY REPORT BY HIGH SCHOOL OF STUDENTS ENROLLED IN A SPECIFIC QUARTER WHO GRADUATED FROM HIGH SCHOOL IN THE SAME YEAR. THIS PROGRAM MAY BE RUN AGAINST THE CENSUS DATA BASE OR STUDENT DATA BASE. ONCE A COLLEGE HAS GENERATED ALL OF THEIR DESIRED REPORTS FROM THE CENSUS DATA BASE, THE DATA BASE SHOULD BE COPIED TO TAPE AND THE DATA BASE DELETED. CEN570 - DELETE CENSUS DATA BASE ------ - THIS PROGRAM SHOULD BE RUN AFTER A COLLEGE HAS FINISHED PRINTING ALL OF THEIR OFFICIAL BATCH REPORTS. - DELETES THE A-FILE AND CENSUS DATA BASE. * 5.0 IMPLEMENTATION PROCEDURE ------------------------ THE CENSUS SUBSYSTEM SHOULD BE RELATIVELY SIMPLE TO IMPLEMENT, BY USING THE FOLLOWING LIST AS A GUIDELINE. - PREPARATION ----------- EACH COLLEGE SHOULD BEGIN BY NOTIFYING THEIR REGIONAL CENTER OF THEIR INTENT TO BEGIN IMPLEMENTING THE CENSUS SUBSYSTEM. THIS WILL LET THE REGIONAL SITE KNOW THEY NEED TO ALLOCATE SPACE AND DEFINE THE COLLEGE'S CENSUS DATA BASE. IN ADDITION, THE REGIONAL SITE WILL NEED TO DEFINE A VSAM 'A' FILE, THE SEQUENTIAL 'K','T','B1' AND AUDIT SENIOR CITIZEN FILES. A CENSUS TAPE AND A,K,T,B1 AND AUDIT SENIOR CITIZEN BACKUP TAPE IDENTIFICATION NUMBERS WILL NEED TO BE ASSIGNED. - TRAINING -------- SINCE THE CENSUS SUBSYSTEM WAS DESIGNED SIMILAR TO THE SIP AKT PROCEDURES, THE USER SHOULD ALREADY HAVE A BASIC UNDERSTANDING OF THE PURPOSE AND INTENT OF THE CENSUS SUBSYSTEM. THIS SHOULD MAKE IT EASIER FOR THE USER TO ADAPT TO THE CENSUS SUBSYSTEM. THE COLLEGE SHOULD BEGIN BY READING THE CENSUS SUBSYSTEM DOCUMENTATION CAREFULLY. MOST USER QUESTIONS SHOULD BE ANSWERED IN THE DOCUMENTATION. AFTERWARDS, IF THE USER IS UNSURE ABOUT ANY PART OF THE CENSUS SUBSYSTEM, THEY CAN CALL THEIR REGIONAL COORDINATOR FOR ASSISTANCE AND/OR CLARIFICATION. - PARALLEL RUN ------------ INITIALLY, COLLEGES ARE RECOMMENDED TO PARALLEL RUN THE CENSUS SUBSYSTEM. THIS WILL HELP THE COLLEGE ADJUST TO THE CENSUS SUBSYSTEM IN A MORE COMFORTABLE MANNER AND GIVE THEM A SENSE OF CONFIDENCE. THIS CAN BE ACCOMPLISHED BY FOLLOWING THE SYSTEM FLOW DOCUMENTED IN SECTION 2.1 OF THIS DOCUMENT. THIS UTILIZES THE AKT PROCEDURES FOR NON SIP COLLEGES TO DOUBLE CHECK THE EDITING IN THE CEN500/501S PROCEDURES. IN ADDITION, THE COLLEGE MAY WANT TO USE THE SIP008 PROCEDURE TO SIMULATE THE SIP FILES AND FOLLOW BY EXECUTING THE SRP702 AND SRP703 PROCEDURES. - FOLLOW UP --------- THE PARALLEL RUN SHOULD HOPEFULLY BE NECCESSARY FOR ONLY ONE TO TWO QUARTERS. IF A COLLEGE SHOULD ENCOUNTER ANY PROBLEMS WHILE PARALLEL RUNNING, THEY SHOULD DIRECT THEM TO THEIR REGIONAL COORDINATOR. UPON SUCCESSFUL PARALLEL RUNNING, THE AKT PROCEDURES for NON SIP COLLEGES SHOULD BE ABLE TO BE DROPPED, ALONG WITH THE SRP702 AND SRP703 PROCEDURES. 8.0 change history -------------- 8.1 VERSION NO: V 3.2 CHANGE DATE: 10/01/87 PROGRAMMER NAME: PAT BUCHANAN PROGRAM CHANGE REQUEST NO: STC-TN-136 DESCRIPTION OF CHANGE: REVISED DOCUMENTATION BY ADDING REFERENCES TO FINANCIAL AID DATA BASE WHERE NECESSARY. 8.2 VERSION NO: V 4.09 CHANGE DATE: 12/12/89 PROGRAMMER NAME: S. EDMONDS PROGRAM CHANGE REQUEST NO: 00004497 DESCRIPTION OF CHANGE: REVISED DOCUMENTATION BY ADDING THE PROGRAMS CEN300, CEN310, CEN560 and CEN660, to the 4.0 Procedure DOCUMENTATION SECTION. THESE PROGRAMS WERE ON THE INDEX BUT WERE NOT INCLUDED IN THIS DOCUMENTATION.