0.002/15/01 CAROL WILLIS 1.0 PROGRAM NARRATIVE: ----------------- THIS ONLINE PROGRAM IS DESIGNED TO ENTER STUDENT DATA FOR STUDENTS THAT WISH TO ENROLL IN CONTINUING EDUCATION CLASSES. THREE DIFFERENT EDIT OPTIONS EXIST FOR THIS SCREEN. THERE IS A PROCESSING OPTION TO INCLUDE THE SIS STUDENT MASTER AND STUDENT HISTORY INFORMATION. THERE IS ALSO AN OPTION FOR MAINTAINING THE PIN. PLEASE SEE 6.0 PROGRAM OPTION SECTION. 2.0 USER OPERATING INSTRUCTIONS: --------------------------- 1. ENTER THE SOCIAL SECURITY NUMBER FOR THE STUDENT TO BE UPDATED. THE NUMBER MUST BE NUMERIC. 2. IF THE STUDENT HAS NEVER BEEN ENTERED IN THE CEU DATA BASE, THE PROGRAM PRESENTS THE USER WITH A BLANK SCREEN AND DISPLAYS THE MESSAGE, 'NEW RECORD...ENTER ALL REQUIRED DATA'. WHEN THE STUDENT IS ALREADY ON THE CEU DATA BASE, THE PROGRAM DISPLAYS THE CURRENT DATA ON THE SCREEN. WHEN THE SEARCH-SIS-DB OPTION IS CODED 'Y' AND THE STUDENT IS NOT ON THE CEU DATA BASE BUT IS ON THE SIS ACTIVE DATA BASE, THE PROGRAM DISPLAYS THE MESSAGE 'STUDENT WILL BE ADDED FROM SIS ACTIVE DB...MAKE CHANGES.' WHEN THE SEARCH-SIS-DB OPTION IS CODED 'B' AND THE STUDENT IS NOT ON THE CEU DATA BASE BUT IS ON THE SIS ACTIVE DATA BASE OR IS ON THE HISTORY DATA BASE THE PROGRAM DISPLAYS THE MESSAGE 'STUDENT WILL BE ADDED FROM SIS ACTIVE DATABASE...MAKE CHANGES' OR THE PROGRAM DISPLAYS THE MESSAGE 'STUDENT WILL BE ADDED FROM SIS HISTORY DATABASE...MAKE CHANGES'; WHICHEVER APPLIES. WHEN THE OPTION TO SEARCH THE SIS DATA BASE IS ON, THE PIN FROM THE STUDENTM SEGMENT WILL BE USED IF THE OPTION TO MAINTAIN THE SAME PIN IS ON. WHEN THE ALLOW UPDATE OPTION IS CODED 'Y' THE PROGRAM DISPLAYS THE MESSAGE 'OLD DATA SHOWN...ENTER DESIRED CHANGES'. OTHERWISE THE PROGRAM DISPLAYS THE MESSAGE 'STUDENT ALREADY ON FILE... CANNOT PROCESS'. IF THE STUDENT IS ALREADY ON FILE WITH A PIN THAT IS EQUAL TO THE BIRTHDATE, THE PIN WILL BE CHANGED TO STAY IN SYNC IF THE BIRTHDATE IS CHANGED. 3. KEY ALL REQUIRED DATA TO ADD A NEW STUDENT OR KEY ALL DESIRED CHANGES FOR THE EXISTING STUDENT RECORD (WHEN ALLOWED) AND PRESS ENTER. A. THE LAST NAME FIELD SHOULD BE ALPHABETIC, EXCEPT FOR ONE HYPHEN, WHICH IS ALLOWED. B. THE DATE OF BIRTH (IF ENTERED) SHOULD BE NUMERIC WITH LEADING ZEROS. MONTH 01-12, DAY 01-31 AND THE YEAR NUMERIC, WITH '99' DENOTING UNKNOWN. C. VALID SEX CODES: 1 = MALE, 2 = FEMALE, 9 = UNKNOWN D. VALID RACE CODES: 1 = WHITE, 2 = BLACK, 3 = AMER. INDIAN 4 = ORIENTAL, 5 = SPAN. AMER., 6 = OTHER, 9 = UNKNOWN E. THE JURISDICTION SHOULD BE A VALID CODE FROM THE SIS JURISDICTION MASTER FILE. 4. THE PROGRAM NOW EDITS THE DATA FOR VALIDITY, HIGHLIGHTS ALL FIELDS IN ERROR, POSITIONS THE CURSOR AT THE FIRST FIELD IN ERROR AND DISPLAYS THE ERROR MESSAGE FOR THE FIRST ERROR FIELD AT THE BOTTOM OF THE SCREEN. 5. KEY THE CORRECT DATA INTO THE FIELDS HIGHLIGHTED IN ERROR AND PRESS ENTER. 6. WHEN THE PROGRAM INSURES THAT ALL DATA ON THE SCREEN IS CORRECT THE STUDENT RECORD IS PROCESSED. THE PROGRAM NOW DISPLAYS THE MESSAGE 'RECORD SUCCESSFULLY ADDED', OR 'RECORD SUCCESSFULLY UPDATED'. 7. RETURN TO STEP 1 OR POSITION CURSOR TO TRANS. NO. FIELD AND ENTER NEW TRANSACTION DATA TO EXIT THIS PROGRAM. 3.0 SCREEN LAYOUT: ------------- TRANS. NO. CEU010 LT: :::::::: CEU STUDENT APPLICATION ENTRY -ENROLLING--- QUARTER YEAR SOCIAL SECURITY KEY IN SOCIAL SECURITY AND PRESS ENTER ______ __ ___ - __ - ____ KEY IN NEW TRANSACTION TO END UPDATES LAST NAME FIRST I SF STREET MAIDEN/FORMER ________________ __________ _ __ ______________________ ______________ CITY STATE ZIPCODE BIRTHDATE ________________ __ _________ __ / __ / __ HOME PHONE BUSINESS PHONE FAX PHONE ___ - ___ - ____ ___ - ___ - ____ ___ - ___ - ____ SENIOR CITIZEN DECEASED CODE SEX RACE JURIS CAMPUS DMV LAST ENROLLED _ : _ _ ___ _ ______ :::::: :: (W/PTS) EMPLOYER (WO/PTS) ____________________________ ____________________________ ______________________ ________________ __ __________ ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 4.0 FILES: ----- 4.1 DATA BASES USED: SIS CONTROL DATA BASE 1. MESSAGE CONTROL SEGMENT 2. PROGRAM OPTION CONTROL SEGMENT CEU STUDENT DATA BASE 1. STUDENT MASTER SEGMENT (UPDATE,INSERT) SIS STUDENT DATA BASE 1. STUDENT MASTER SEGMENT (READ, UPDATE) SIS HISTORY DATA BASE 1. STUDENT HISTORY ID SEGMENT (READ ONLY) 2. STUDENT HISTORY MASTER SEGMENT (READ ONLY) 4.2 ADDITIONAL FILES USED: NONE 4.3 INPUT/OUTPUT RECORD LAYOUTS: N/A 5.0 SPECIAL FEATURES: ---------------- 5.1 CALLING PROGRAMS: NONE 5.2 SUBPROGRAMS CALLED: ULT100S - YEAR 2000 CURR DATE SUBROUTINE 5.3 MESSAGE SEGMENT CODES: 000001 000003 000004 000005 000007 000008 000016 000027 000059 000060 000066 000070 000095 000200 000306 001075 001077 001123 6.0 PROGRAM OPTIONS: --------------- FIELD POSITION OPTION NAME VALUE PROCESSING DESCRIPTION __________________________________________________________________ 1 | ALLOW UPDATE | Y | THE USER CAN CHANGE THE | | | FIELD CONTENTS FOR ANY | | | FIELDS ON THE SCREEN. | | | | | NOT Y | UPDATES TO ALREADY EXISTING | | | STUDENT SEGMENTS ARE NOT | | | ALLOWED. | | | 2 | EDIT OPTIONS | Y | ALLOW BLANKS IN ALL FIELDS | | | EXCEPT SOCIAL SECURITY, | | | NAME AND JURISDICTION. | | | (BY-PASS EDITS) | | | | | S | EDIT SSN, NAME, SEX, RACE | | | BIRTH-DATE, AND JURISDICTION | | | (USED IN SCHEV FILES - | | | MISSING SEX, RACE & BIRTH | | | DATE PRODUCE WARNINGS ON | | | THE SCHEV Q1 REPORT - | | | MISSING JURISDICTION IS | | | AN ERROR ON SCHEV Q1) | | | | | A OR | EDIT ALL REQUIRED | | SPACE | INFORMATION. (SAME AS SIS) | | | | | | 3 | SEARCH SIS DB | B | SEARCH STUDBD AND HSTDBD | | | IF STUDENT NOT FOUND ON | | | CEU DATA BASE. INSERT A | | | CEU RECORD IF FOUND ON | | | EITHER DATA BASE. | | | | | Y | SEARCH STUDBD IF STUDENT | | | NOT FOUND ON CEU DATA BASE. | | | INSERT A CEU RECORD IF | | | FOUND. | | | | | N OR | ONLY SEARCH CEU DATA | | SPACE | BASE FOR STUDENT. | | | | | | 4 | UPDATE PIN | Y | UPDATE PIN AND PIN-ATTEMPTS | | | IN THE CEU STUDENT DATA | | | BASE USING BIRTHDATE AS THE | | | DEFAULT. | | | | | B | UPDATE STUDBD AND CSTDBD | | | TO MAINTAIN THE SAME PIN | | | AND PIN-ATTEMPTS. | | | | | N OR | DO NOT UPDATE PIN. PIN- | | SPACE | ATTEMPTS INITIALIZED TO 0. | | | 7.0 PROGRAM CHANGE HISTORY: ---------------------- 7.1 VERSION NO: V3.12 CHANGE DATE: PROGRAMMER NAME: GEORGIA THISTLE CHANGE REQUEST NO: STC-CV-042 DESCRIPTION OF CHANGE: NEW RELEASE 7.2 VERSION NO: V4.0S CHANGE DATE: 03/02/89 PROGRAMMER NAME: CAROL WILLIS CHANGE REQUEST NO: 00001394 DESCRIPTION OF CHANGE: ADD NEW EMPLOYER ADDRESS FIELDS RECOMPILE WITH NEW CSTUDENT SEGMENT 7.3 VERSION NO: V4.05 CHANGE DATE: 09/01/89 PROGRAMMER NAME: CAROL WILLIS CHANGE REQUEST NO: 00003507 DESCRIPTION OF CHANGE: RESTATED SECOND SENTENCE IN NARRATIVE PARAGRAPH FOR CLARIFICATION PURPOSES. 7.4 VERSION NO: V4.06 CHANGE DATE: 10/01/89 PROGRAMMER NAME: CAROL WILLIS CHANGE REQUEST NO: 00003730 DESCRIPTION OF CHANGE: ADDED JURISDICTION TO SCREEN. 7.5 VERSION NO: V4.11 CHANGE DATE: 03/13/90 PROGRAMMER NAME: CAROL WILLIS CHANGE REQUEST NO: 00005183 DESCRIPTION OF CHANGE: MODIFIED DOCUMENTATION, SECTION 5.3, WITH CORRECT MESSAGE MASTER SEGMENT CODES. MODIFIED CEU010 PROGRAM TO USE CORRECT MESSAGE MASTER SEGMENT WHEN EDITING ZIPCODE. COMPILED FOR COBOL II. 7.6 VERSION NO: V4.14 CHANGE DATE: 06/20/90 PROGRAMMER NAME: CAROL WILLIS CHANGE REQUEST NO: 000055828 DESCRIPTION OF CHANGE: MODIFIED EDIT OPTION. ADDED EDIT FOR SCHEV FIELDS: SEX, RACE BIRTH DATE AND JURISDICTION. ADDED MESSAGE SEGMENTS 001075 AND 001077. 7.7 VERSION NO: 4.16 CHANGE DATE: 08/24/90 PROGRAMMER NAME: CAROL WILLIS CHANGE REQUEST NO: 00006182 DESCRIPTION OF CHANGE: ADDED ALPHA EDIT FOR THE LAST-NAME FIELD THAT IS USED IN THE REG070 PGM. CHANGE REQUEST NO: N/A DESCRIPTION OF CHANGE: ADDED EDIT DOCUMENTATION TO THE FOLLOWING FIELDS: SOCIAL-SECURITY, LAST NAME, SEX, RACE, DATE OF BIRTH AND JURISDICTION. 7.8 VERSION NO: 4.20 CHANGE DATE: 02/14/91 PROGRAMMER NAME: CAROL WILLIS CHANGE REQUEST NO: 00007419 DESCRIPTION OF CHANGE: EDITED FOR INACTIVE ON JURISDICTION. 7.9 VERSION NO: 4.28 CHANGE DATE: 11/13/91 PROGRAMMER NAME: CAROL WILLIS CHANGE REQUEST NO: 00008138 DESCRIPTION OF CHANGE: EDITED JURISDICTION FOR ALL EDIT OPTIONS. 7.10 VERSION NO: 5.21 CHANGE DATE: 01/25/95 PROGRAMMER NAME: CAROL WILLIS CHANGE REQUEST NO: 00014087 DESCRIPTION OF CHANGE: ADDED AN OPTION TO SEARCH SIS DATA BASES FOR INFORMATION WHEN STUDENT NOT FOUND ON CEU DATA BASE. 7.11 VERSION NO: 5.28 CHANGE DATE: 09/15/95 PROGRAMMER NAME: DIANE LIVELY CHANGE REQUEST NO: 00015915 DESCRIPTION OF CHANGE: ADDED AN OPTION TO UPDATE THE PIN AND PIN-ATTEMPTS FIELDS IN THE CEU STUDENT MASTER, OR BOTH CEU AND STUDENT. PIN IS INITIALIZED TO THE BIRTHDATE. IF BIRTHDATE CHANGES AND THEY EQUAL, PIN IS CHANGED. 7.12 VERSION NO: 6.03 CHANGE DATE: 04/15/96 PROGRAMMER NAME: DIANE LIVELY CHANGE REQUEST NO: 00016744 DESCRIPTION OF CHANGE: CHANGED MAP AND PROGRAM TO ADD A NEW FIELD FOR THE FAX NUMBER. 7.13 VERSION NO: 6.05 CHANGE DATE: 07/31/96 PROGRAMMER NAME: DIANE LIVELY CHANGE REQUEST NO: 00016965 DESCRIPTION OF CHANGE: CHANGED PROGRAM TO EDIT CSTUDENT DATA BEFORE CREATING IT FROM SIS. 7.14 VERSION NO: 7.02 CHANGE DATE: 03/19/97 PROGRAMMER NAME: CAROL WILLIS CHANGE REQUEST NO: 00018008 DESCRIPTION OF CHANGE: MODIFIFED FOR YEAR 2000. COMPILED IN COBOL II. 7.15 VERSION NO: 7.02 CHANGE DATE: 06/08/99 PROGRAMMER NAME: CAROL WILLIS CHANGE REQUEST NO: N/A DESCRIPTION OF CHANGE: CORRECTED PROBLEM WITH FEBRUARY BIRTH DATE. 00760200 7.16 VERSION NO: 7.08 00760301 CHANGE DATE: 06/07/00 00760400 PROGRAMMER NAME: CAROL WILLIS 00760500 CHANGE REQUEST NO: APPLIX #8850 00760600 DESCRIPTION OF CHANGE: CORRECTED PROBLEM OF PROGRAM NOT 00760700 ENTERING DATE-APPLICATION ONTO STUDENT RECORD. 00760800