0.003/13/99 CAROL WILLIS 1.0 PROGRAM NARRATIVE ----------------- THIS PROGRAM IS USED TO WITHDRAW STUDENTS FROM ANY CLASS FOR WHICH THE STUDENT IS REGISTERED. FOR EACH CLASS THE WITHDRAW TYPE, LAST DATE OF ATTENDANCE, THE WITHDRAWAL DATE AND THE GRADE RECEIVED MUST BE ENTERED. 2.0 USER OPERATING INSTRUCTIONS --------------------------- 1. ENTER STUDENT'S SSNO AND PRESS 'ENTER'. 2. THE STUDENT'S NAME, ADDRESS, ALL REGISTERED COURSES FOR THAT YEAR/TERM , TUITION AMOUNT, AND TOTAL CREDITS ARE DISPLAYED ON THE SCREEN. 3. POSTION THE CURSOR TO THE 'WITHDRAWAL TYPE' BOX BESIDE THE COURSE FROM WHICH THE STUDENT IS BEING WITHDRAWN. DO THIS BY EITHER USING THE TAB KEY OR ARROW KEYS. 4. KEY IN 'WITHDRAWAL TYPE'--MUST BE ONE OF THE FOLLOWING: A - ADMINISTRATIVE WITHDRAWAL S - STUDENT WITHDRAWAL C - COMPLETE WITHDRAWAL FROM COLLEGE 5. KEY IN THE 'DATE LAST ATTENDED' -- MUST BE ALL NUMERIC AND IN THE FORMAT OF MMDD BEING MONTH AND DAY. 6. KEY IN THE 'WITHDRAWAL DATE' -- MUST BE ALL NUMERIC AND IN THE FORMAT OF MMDD BEING MONTH AND DAY. 7. KEY IN THE GRADE - MUST BE ONE OF THE FOLLOWING: W - WITHDRAWAL NO PENALTY F - WITHDRAWAL FAILING U - WITHDRAWAL UNSATISFACTORILY R - RE-ENROLL 8. AFTER KEYING ALL THE INFORMATION FOR ALL THE COURSES FROM WHICH THE STUDENT IS BEING WITHDRAWN, PRESS THE 'ENTER' KEY. 9. IF THE PROGRAM DETECTS AN ERROR IN THE INFORMATION THAT WAS KEYED IN, A MESSAGE SUCH AS 'INVALID GRADE--PLEASE RE-ENTER' WILL PRINT AT THE BOTTOM OF THE SCREEN AND THE CURSOR WILL POSITION ITSELF TO THE ERROR. A. ENTER THE CORRECT INFORMATION. B. PRESS THE 'ENTER' KEY. 10. IF NO ERRORS ARE DETECTED, THE MESSAGE WILL PRINT AT THE BOTTOM OF THE SCREEN STATING THAT 'ALL RECORDS HAVE BEEN PROCESSED'. 11. IF THE UPDATE OPTION IS 'Y', THE DATA MAY BE CHANGED AFTER THE RECORD HAS BEEN PROCESSED, OR MAY BE 'DELETED' BY SPACING OUT THE RECORED (I.E. THE WITHDRAW-TYPE, DATE-LAST-ATTENDED, WITHDRAW-DATE AND WITHDRAW-GRADE). 12. RETURN TO STEP 1, OR ENTER A NEW TRANS. NO. TO EXIT THE PROGRAM AND RETURN TO THE MENU. 3.0 SCREEN LAYOUT ------------- TRAN NO: CEU025 LT: :::::::: SPRING 86 SSN ___ - __ - ____ CEU CLASS WITHDRAWAL :::::::::::::::: ::::::::::: : :: KEY IN SOC SEC NO. AND PRESS ENTER ::::::::::::::::::: KEY IN NEW TRANSACTION NO TO END :::::::::::::: :: ::::::::: DATE LST _ OVERRIDE W-DATE W-TYPE ATTENDED W-DATE GRADE DEPT CRS SECT CAMP LAB SESS CEUCR _ __ __ __ __ _ :::: ::: :: : : : :::::: _ __ __ __ __ _ :::: ::: :: : : : :::::: _ __ __ __ __ _ :::: ::: :: : : : :::::: _ __ __ __ __ _ :::: ::: :: : : : :::::: _ __ __ __ __ _ :::: ::: :: : : : :::::: _ __ __ __ __ _ :::: ::: :: : : : :::::: _ __ __ __ __ _ :::: ::: :: : : : :::::: _ __ __ __ __ _ :::: ::: :: : : : :::::: _ __ __ __ __ _ :::: ::: :: : : : :::::: _ __ __ __ __ _ :::: ::: :: : : : :::::: _ __ __ __ __ _ :::: ::: :: : : : :::::: _ __ __ __ __ _ :::: ::: :: : : : :::::: STUDENT CAMPUS : TUITION AMOUNT ::::::::: TOTAL CREDITS :::::: TUITION INCLUDES XXX.XX LAB AND XXX.XX MISC FEES. TO WITHDRAW STUDENT, ENTER W-TYPE, DATE LAST ATT, W-DATE AND GRADE :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::: :::::::: :::::::: :::::::: PAGE : OF : 4.0 FILES ----- 4.1 DATA BASE SEGMENTS USED SIS CONTROL DATA BASE 1. CTLCAMPM (READ ONLY) 2. CTLQUART (READ ONLY) 3. CTLPROPT (READ ONLY) CEU STUDENT DATA BASE 1. CSTUDENT (READ ONLY) 2. CSTREGIS (UPDATE) CEU COURSE DATA BASE 1. CCRSMSTR (READ ONLY) 4.2 ADDITIONAL FILES USED: N/A 4.3 INPUT/OUTPUT RECORD LAYOUTS: N/A 5.0 SPECIAL FEATURES ---------------- 5.1 CALLING PROGRAMS: N/A 5.2 SUBPROGRAMS CALLED 1. CEU100S 2. UTL100S - YEAR 2000 CURR DATE SUBROUTINE 2. UTL060S - GENERAL DATE FORMATTING SUBROUTINE 5.3 MESSAGE SEGMENT CODES: N/A 6.0 PROGRAM OPTIONS: ---------------- FIELD POSITION OPTION NAME VALUE PROCESSING DESCRIPTION ]-----------]-------------------]-------]----------------------------] ] 1 ] 'R' GRADE OPTION ] Y ] ALLOW 'R' GRADE ] ] ] ]-------]----------------------------] ] ] ] N OR ] DO NOT ALLOW 'R' GRADE ] ] ] ] SPACE ] ] ]-----------]-------------------]-------]----------------------------] ] 2 ] 'U' GRADE OPTION ] Y ] ALLOW 'U' GRADE ] ] ] ]-------]----------------------------] ] ] ] N OR ] DO NOT ALLOW 'U' GRADE ] ] ] ] SPACE ] ] ]-----------]-------------------]-------]----------------------------] ] 3 ] 'F' GRADE OPTION ] Y ] ALLOW 'F' GRADE ] ] ] ]-------]----------------------------] ] ] ] N OR ] DO NOT ALLOW 'F' GRADE ] ] ] ] SPACE ] ] ]-----------]-------------------]-------]----------------------------] ] 4 ] LAB-FEE-OPT ] Y ] WILL ADD LAB FEES TO THE ] ] ] ] ] TUITION AMOUNT IF LAB ] ] ] ] ] FEES ARE CALCULATED BY THE ] ] ] ] ] CEU100S SUBROUTINE. IF 'Y'] ] ] ] ] LAB FEES ARE ADDED AND ] ] ] ] ] DISPLAYED ON THE SCREEN. ] ] ] ]-------]----------------------------] ] ] ] N OR ] DOES NOT ADD LAB FEES TO ] ] ] ] SPACE ] THE TUITION AMOUNT, ALSO ] ] ] ] ] SUPPRESSES THE DISPLAY OF ] ] ] ] ] THE LAB FEES. ] ]-----------]-------------------]-------]----------------------------] ] 5 ] MISC-FEE-OPT ] Y ] WILL MISC LAB FEES TO THE ] ] ] ] ] TUITION AMOUNT IF MISC ] ] ] ] ] FEES ARE CALCULATED BY THE ] ] ] ] ] CEU100S SUBROUTINE. IF 'Y'] ] ] ] ] MISC FEES ARE ADDED AND ] ] ] ] ] DISPLAYED ON THE SCREEN. ] ] ] ]-------]----------------------------] ] ] ] N OR ] DOES NOT ADD MISC FEES TO ] ] ] ] SPACE ] THE TUITION AMOUNT, ALSO ] ] ] ] ] SUPPRESSES THE DISPLAY OF ] ] ] ] ] THE MISC FEES. ] ]-----------]-------------------]-------]----------------------------] ] 6 ] 'W' GRADE OPTION ] Y ] ZERO OUT CEU-CREDITS ] ] ] ]-------]----------------------------] ] ] ] N OR ] LEAVE ORIGINAL VALUE ] ] ] ] SPACE ] IN CEU-CREDITS ] ]-----------]-------------------]-------]----------------------------] ] 7 ] ONE-WEEK OPTION ] Y ] ALLOW DATE WITHDRAW AND ] ] ] ] ] DATE LAST ATTEND TO BE UP ] ] ] ] ] TO ONE WEEK BEFORE CLASS ] ] ] ] ] START DATE, BUT NOT ] ] ] ] ] BEFORE WITHDRAW DATE ON ] ] ] ] ] CLASS MASTER. ] ] ] ]-------]----------------------------] ] ] ] N OR ] DATE WITHDRAW AND DATE ] ] ] ] SPACE ] LAST ATTEND MUST BE ] ] ] ] ] WITHIN CLASS START AND ] ] ] ] ] END DATES. ] ]-----------]-------------------]-------]----------------------------] ] 8 ] ALLOW UPDATE OPT ] Y ] ALLOW WITHDRAW TYPE, DATE, ] ] ] ] ] DATE LAST ATTEND, AND ] ] ] ] ] WITHDRAW GRADE TO BE ] ] ] ] ] UPDATED (OR SPACED OUT). ] ] ] ]-------]----------------------------] ] ] ] N ] AFTER RECORD HAS BEEN ] ] ] (DEFAULT) PROCESSED, DO NOT ALLOW ] ] ] ] ] UPDATES. ] ]-----------]-------------------]-------]----------------------------] NOTE: OPTION RECORD CANNOT CONTAIN ALL SPACES. 7.0 PROGRAM CHANGE HISTORY: ----------------------- 7.1 VERSION NO: V3.12 CHANGE DATE: PROGRAMMER NAME: GEORGIA THISTLE PROGRAM CHANGE REQUEST NO: STC-CV-042 DESCRIPTION OF CHANGE: NEW RELEASE 7.2 VERSION NO: V4.0S CHANGE DATE: 03/02/89 PROGRAMMER NAME: CAROL WILLIS PROGRAM CHANGE REQUEST NO: STC-CV-069 (00001394) STC-CV-070 STC-CV-072 (00001962) DESCRIPTION OF CHANGE: RECOMPILE WITH NEW CLASS-MASTER, CLASS-DETAIL, STUDENT-MASTER AND STUDENT REGISTRATION SEGMENTS. TAKE OUT ACTIVITY FEE, ADD MISC FEE FROM STUDENT REGISTRATION SEGMENT. 7.3 VERSION NO: V4.02 CHANGE DATE: 04/28/89 PROGRAMMER NAME: CAROL WILLIS PROGRAM CHANGE REQUEST NO: 00002743 DESCRIPTION OF CHANGE: RECOMPILE WITH REVISED STUDENT REGISTRATION SEGMENT. 7.4 VERSION NO: V4.05 CHANGE DATE: 08/01/89 PROGRAMMER NAME: CAROL WILLIS PROGRAM CHANGE REQUEST NO: 00003508 DESCRIPTION OF CHANGE: REWORKED 6.0 PROGRAM OPTION SECTION, SO ALL OPTIONS ARE IN THE SAME FORMAT. 7.5 VERSION NO: V4.06 CHANGE DATE: 08/01/89 PROGRAMMER NAME: CAROL WILLIS PROGRAM CHANGE REQUEST NO: 00003525 DESCRIPTION OF CHANGE: EDITED FOR ENROLL-NUMBER-CLASSES RATHER THAN ENROLL-CREDITS WHEN COMING FROM TUITION SUBPROGRAM. IN CEU SUBSYSTEM ALL CLASSES COULD HAVE ZERO CREDITS. INCREASED OUTPUT LL AMOUNT. LAST FEW CHARACTERS BEING TRUNCATED FROM THE SCREEN. 7.6 VERSION NO: V4.15 CHANGE DATE: 07/12/90 PROGRAMMER NAME: CAROL WILLIS PROGRAM CHANGE REQUEST NO: 00005919 DESCRIPTION OF CHANGE: ADDED A PROGRAM OPTION TO ZERO OUT CEU-CREDITS WHEN GRADE IS 'W'. 7.7 VERSION NO: V4.19 CHANGE DATE: 11/27/90 PROGRAMMER NAME: CAROL WILLIS PROGRAM CHANGE REQUEST NO: 00006584 DESCRIPTION OF CHANGE: - MODIFICATIONS WERE MADE TO THE CALLS TO ALL DATA BASES TO BRING THESE CALLS UP TO THE STANDARD USE OF AN IOAREA. SEE PAGE 29 OF THE 02/90 PROGRAMMING STANDARD, PROCEDURES AND GUIDELINES MANUAL. PROGRAM CHANGE REQUEST NO: 00007041 DESCRIPTION OF CHANGE: - ADDED PROGRAM OPTION TO ALLOW DATE WITHDRAW AND DATE LAST ATTENDED TO BE UP TO ONE WEEK BEFORE CLASS START DATE (BUT NOT BEFORE DATE WITHDRAW ON CLASS MASTER). 7.8 VERSION NO: V4.23 CHANGE DATE: 05/16/91 PROGRAMMER NAME: CAROL WILLIS PROGRAM CHANGE REQUEST NO: 00002976 DESCRIPTION OF CHANGE: - MODIFIED TO ACCOMMODATE 60 REGISTRATIONS. PROGRAM CHANGE REQUEST NO: 00007351 DESCRIPTION OF CHANGE: - CHANGED SELECTED ERROR MESSAGES. 7.9 VERSION NO: V4.26 CHANGE DATE: 07/09/91 PROGRAMMER NAME: CAROL WILLIS PROGRAM CHANGE REQUEST NO: 00008323 DESCRIPTION OF CHANGE: RECOMPILE WITH NEW STUDENT REGISTRATION SEGMENT AND NEW CLASS MASTER SEGMENT. 7.10 VERSION NO: V4.30 CHANGE DATE: 11/29/91 PROGRAMMER NAME: CAROL WILLIS PROGRAM CHANGE REQUEST NO: 00008964 DESCRIPTION OF CHANGE: ADDED OPTION TO ALLOW UPDATES AND DELETIONS. 7.11 VERSION NO: V4.35 CHANGE DATE: 06/01/92 PROGRAMMER NAME: CAROL WILLIS PROGRAM CHANGE REQUEST NO: 00010064 DESCRIPTION OF CHANGE: CHANGED COPY MEMBER FROM TUITCALC TO TUITCEUC. (T8) 7.12 VERSION NO: V7.02 00919519 CHANGE DATE: 04/27/98 00919618 PROGRAMMER NAME: CAROL WILLIS 00919718 PROGRAM CHANGE REQUEST NO: 00018008 00919818 DESCRIPTION OF CHANGE: MODIFIED FOR Y2K. COMPILED IN 00919918 COBOLII. 00920018