0.011/01/99 KATHY CAMPER 1.0 PROGRAM NARRATIVE ----------------- PROGRAM FIN015 IS USED TO ENTER OR UPDATE PELL GRANT AWARD DETAIL INFORMATION FOR ONE TERM OF THE FINANCIAL AID ACADEMIC YEAR. THE PROGRAM ALSO DISPLAYS YEAR-TO-DATE TOTAL INFORMATION. INITIAL INPUT TO THE PROGRAM IS A SOCIAL SECURITY NUMBER, THE FINANCIAL AID ACADEMIC YEAR, AND A TERM NAME AND YEAR. ONLY THE SOCIAL SECURITY NUMBER IS REQUIRED. IF ACADEMIC YEAR AND TERM ARE LEFT BLANK, THE PROGRAM WILL USE THE TERM INPUT ON THE MAIN MENU SCREEN. IN THIS CASE, THE ACADEMIC YEAR TO BE USED WILL BE RETRIEVED FROM THE CTLQUART SEGMENT OF THE CONTROL DATA BASE. THE SOCIAL SECURITY NUMBER ENTERED MUST BE A VALID SOCIAL SECURITY NUM- BER ON THE ACTIVE STUDENT DATA BASE. THE PROGRAM OBTAINS DEMOGRAPHIC AND ACADEMIC INFORMATION ABOUT THE STUDENT FROM THE STUDENTM SEGMENT, AND OBTAINS FINANCIAL AID MASTER RECORD INFORMATION FROM THE FINMASTR SEGMENT. THE PELL GRANT AWARD SEGMENT IS READ NEXT. IF THE STUDENT HAS NO AWARD FOR FOR THE ACADEMIC YEAR, THE PROGRAM INSTRUCTS THE OPERATOR TO ENTER A NEW SOCIAL SECURITY NUMBER OR ACADEMIC YEAR. IF THE STUDENT HAS A PELL AWARD SEGMENT, THE PROGRAM CALLS TWO SUB-PROGRAMS. FIN321S DOES CONTROL PROCESSING AND GETS ACCOUNTS RECEIVABLE INFORMATION. FIN331S IS THE PELL GRANT CALCULATION SUBPROGRAM. THE SUBPROGRAMS PASS BACK THE FOLLOWING: AMOUNT USED FROM THE YEARLY AWARD FOR EACH TERM OF THE ACADEMIC YEAR; ADJUSTMENT AND DISBURSEMENT DETAILS FOR THE CURRENT TERM; THE CURRENT TERM AWARD, FEE, TUITION, AND CHARGE TOTAL INFORMATION; AND THE REMAINING YEARLY AWARD. THE CTLQUART SEGMENT IS READ TO DETERMINE IF THE TERM IS CLOSED FROM THE FIN-AID-TERM-CLOSED FLAG. "Y" WILL INDICATE A FINAL FIN369 HAS BEEN RUN. IF THE TERM HAS BEEN CLOSED, THE PROGRAM OPTION SEGMENT IS CHECKED TO DETERMINE IF AWARD ADJUST- MENTS MAY BE ADDED, UPDATED OR DELETED. IF THE PROGRAM OPTION IS SET TO "N", THE PROGRAM WILL MAKE THE AWARD ADJUSTMENT ENTRY FIELDS PROTECTED, AND ISSUE A MESSAGE THAT AWARD AJUSTMENTS MAY NOT BE ENTERED. THE CALCULATION SUBPROGRAM WILL USE THE TERM TOTALS SEGMENT TO RETRIEVE THE TERM BASE AWARD, PELL BUDGET CODE, ELIGIBILITY INDEX, AND IF THE ADJUSTMENT AND DISBURSEMENT OR ACCOUNTS RECEIVABLE CHARGE RECORDS HAVE BEEN DELETED, IT WILL USE THESE TOTALS AS WELL TO SHOW AWARD USAGE FOR THE TERM. IF THE PROGRAM OPTION IS SET TO ALLOW UPDATES FOR A CLOSED TERM, THE PROGRAM WILL LEAVE THE ADJUSTMENT ENTRY FIELDS ACCESSIBLE, AND WILL NOTIFY THE OPERATOR THAT THE TERM IS CLOSED AND THAT IF ADJUSTMENTS ARE UPDATED FIN060 SHOULD BE RUN TO UPDATE THE TERM TOTALS SEGMENT. IF THE TERM IS NOT CLOSED, OR THE PROGRAM UPDATE OPTION IS "Y", THE OPERATOR MAY ENTER, UPDATE OR DELETE TERM AWARD ADJUST- MENTS. THESE CHANGES WILL NORMALLY RESULT IN A CHANGE TO THE CURRENT TERM AND REMAINING YEARLY AWARD TOTALS, SO THE SUBPRO- GRAMS ARE CALLED TO RECALCULATE THESE FIGURES, PROVIDING INSTANT VERIFICATION OF THE EFFECT THE CHANGES HAVE ON THE STUDENT'S AWARD. ONCE AGAIN, IF THE TERM IS CLOSED, THE TERM BASE AWARD FROM THE PELLQTOT SEGMENT WILL ALWAYS BE USED FOR TERM AWARD. THE INPUT DATA IS EDITED; AND IF ERRORS ARE FOUND, THE PROGRAM WILL ISSUE APPROPRIATE MESSAGES AND POSITION THE CURSOR AT THE FIELD IN ERROR. ONCE ALL DATA PASSES THE EDITS, THE PROGRAM WILL UPDATE THE PELL AWARD AND/OR PELL ADJUSTMENT SEGMENT(S). THE OPERATOR WILL THEN BE PROMPTED TO ENTER A NEW SOCIAL SECURITY NUMBER. TWO PROGRAM OPTIONS CONTROL THE UPDATING AND DELETION OF THE TERM AWARD ADJUSTMENT SEGMENTS. THE UPDATE OPTION ALLOWS/DIS- ALLOWS UPDATING OF ADJUSTMENT SEGMENTS. IF THE UPDATE OPTION IS SET TO "N", THE ADJUSTMENT SEGMENTS MAY NOT BE UPDATED ONCE THEY ARE ADDED. THIS WOULD FORCE THE OPERATOR TO ENTER AN OFFSETTING ADJUSTMENT RECORD OR DELETE AND RE-ADD THE AFFECTED RECORD. THE DELETE OPTION ALLOWS/DISALLOWS THE DELETION OF ADJUSTMENT SEGMENTS. IF THE DELETE OPTION IS SET TO "N", THE ADJUSTMENT RECORDS MAY NOT BE DELETED. THIS WOULD FORCE THE OPERATOR TO ENTER OFFSETTING ADJUSTMENT RECORDS. IF THE DELETE OPTION IS SET TO "Y", THE PRO- GRAM WILL ASK THE OPERATOR TO CONFIRM THE DELETE BY ENTERING A "Y" IN THE TRAN CODE FIELD. THE ADJUSTMENT SEGMENT WILL THEN BE DELETED. * 2.0 USER OPERATING INSTRUCTIONS --------------------------- 1. INITIALIZING THE PROGRAM: ENTER THE SOCIAL SECURITY NUMBER, ACADEMIC YEAR, AND TERM NAME AND YEAR. THE ACADEMIC YEAR AND TERM NAME ARE OPTIONAL AND IF LEFT BLANK, THE TERM AND YEAR ENTERED IN THE MAIN MENU SCREEN WILL BE USED. IF THE SOCIAL SECURITY NUMBER IS ON THE ACTIVE STUDENT DATA BASE, THE CURRENT INFORMATION FROM THE STUDENTM RECORD WILL BE SHOWN, ALONG WITH THE NUMBER OF CREDITS THE STUDENT IS ENROLLED FOR IN THE TERM SHOWN ON THE SCREEN, IF ANY. IF THE SOCIAL SECURITY NUMBER IS NOT ON THE ACTIVE STUDENT DATA BASE, THE OPERATOR WILL BE PROMPTED TO ENTER A NEW SOCIAL SECURITY NUMBER AND PRESS ENTER. IF THE SOCIAL SECURITY NUMBER IS FOUND ON THE FINANCIAL AID DATA BASE FOR THE ACADEMIC YEAR, THE FINANCIAL AID MASTER INFORMATION WILL ALSO BE SHOWN. IF THE SOCIAL SECU- RITY NUMBER IS NOT FOUND ON THE FINANCIAL AID DATA BASE FOR THE ACADEMIC YEAR, THE STUDENT WILL BE PROMPTED TO ENTER A NEW SOCIAL SECURITY NUMBER OR ACADEMIC YEAR. THE EXISTING PELL GRANT INFORMATION WILL BE RETRIEVED FROM THE PELL AWARD, ADJUSMENT, DISBURSEMENT AND STUDENT ACCOUNT DETAIL SEGMENTS. IF THERE IS NO PELL AWARD SEGMENT FOR THE ACADEMIC YEAR, THE OPERATOR WILL BE PROMPTED TO ENTER A NEW SOCIAL SECURITY NUMBER OR ACADEMIC YEAR. 2. UPDATING PELL GRANT DETAIL DATA: IF ADJUSTMENTS ARE TO BE ADDED, UPDATED, OR DELETED, MAKE ALL CHANGES AS DESCRIBED BELOW AND THEN PRESS ENTER. AGAIN, THE PROGRAM WILL EDIT THE INPUT DATA, ISSUE APPROPRIATE MESSAGES, AND PERFORM THE NECESSARY FUNCTIONS. FOR A LISTING OF ALL ERROR MESSAGES AND THE APPROPRIATE OPERATOR ACTION, SEE SECTION 5.4 - MESSAGES. ADDING ADJUSTMENTS: ------------------- ENTER AN "A" IN THE TRAN CODE FIELD AND KEY IN ALL ADJUSTMENT DATA. ALL ADJUSTMENT FIELDS ARE REQUIRED, AND WILL BE EDITED BY THE PROGRAM FOR VALIDITY. ADDITION OF ADJUSTMENT RECORDS WILL ALSO CAUSE THE TERM AWARD TOTALS AND REMAINING YEARLY AWARD AMOUNT TO BE RECALCULATED. UPDATING ADJUSTMENT RECORDS: ---------------------------- ENTER A "U" IN THE TRAN CODE FIELD, THE ADJUSTMENT NUMBER TO BE UPDATED, AND THE FIELDS WHICH ARE TO BE CHANGED. IF THE UPDATE PROGRAM OPTION IS SET TO "N", THE PROGRAM WILL NOT ALLOW THE ADJUSTMENT RECORD TO BE UPDATED. IN THIS CASE, AN OFFSETTING ADJUSTMENT RECORD WILL HAVE TO BE ENTERED, OR THE AFFECTED AD- JUSTMENT RECORD DELETED (IF THE DELETE OPTION ALLOWS) AND RE- ADDED. DELETING FINANCIAL AID AWARDS: ------------------------------ ENTER A "D" IN THE TRAN CODE FIELD, AND THE NUMBER OF THE AD- JUSTMENT RECORD TO BE DELETED. IF THE DELETE PROGRAM OPTION IS SET TO "N", THE PROGRAM WILL NOT ALLOW THE DELETE. IN THIS CASE, AN OFFSETTING ADJUSTMENT RECORD MUST BE ADDED. IF THE PROGRAM DELETE OPTION IS SET TO "Y", THE PROGRAM WILL ASK THE OPERATOR TO VERIFY THE DELETE BY ENTERING A "Y" IN THE TRAN CODE FIELD. ONCE THIS IS DONE, THE ADJUSMENT RECORD WILL BE DELETED. 3. EXITING THE PROGRAM: TO EXIT THE PROGRAM, TYPE A NEW TRANSACTION NUMBER IN THE "TRANS NO" FIELD AT UPPER LEFT OF THE SCREEN AND PRESS ENTER. * 3.0 SCREEN LAYOUT ------------- TRAN NO:FIN015 LT: :::::::: :::::::::::::::::::::: ::::::::::::::::::::: PELL GRANT DETAIL DATA SSN ___ - __ - ____ ACADEMIC YEAR __ / __ TERM ______ __ :::::::::::::::: :::::::::: : :: CAMP : TRM CR ::: ACAD STAT :::::::: :::::::::::::::::::::: :::::::: JUR ::: CUM CR ::: ATT VERIF :::::::: :::::::::::::::: :: ::::::::: CURR :::: GPA ::::: STAT: :::::::::::: ELIG INDEX :::::: AWARD TERM AWARD ADJUSTMENTS TERM DISBURSEMENTS BUDGET : FLAG : PCT ::: NO AMOUNT T R DATE AMOUNT TP CHECK# TERM:TUITION ::::::::: _ __ ____ . __ _ _ __ / __ / __ FEES ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: BASE AWARD ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: NET ADJUST ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: ADJ AWARD ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: CHG: TUITION ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: FEES ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: OTHER ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: NET DISB ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: REMAIN AWARD ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: TERM CODE INDEX TUITION FEES OTHER NET DISB YRLY AWARD: ::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::: USED YTD: ::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::: REM. YTD: ::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 4.0 FILES ----- 4.1 DATA BASE SEGMENTS USED: 1. CTLDBD A. CTLQUART (READ) B. CTLMESSG (READ) C. CTLPROPT (READ) 2. CURDBD A. CURMASTR (READ) 3. FINDBD A. FINMASTR (READ) B. PELLAWRD (READ) C. PELLADJ (READ, ISRT, UPDATE, DELETE) D. PELLDISB (READ BY FIN331S, PASSED) E. PELLQTOT (READ BY FIN331S, PASSED) 5. STUDBD A. STUDENTM (READ) B. STUREGIS (READ BY FIN321S) C. STUACCTD (READ BY FIN321S) 4.2 ADDITIONAL FILES USED: N/A 4.3 INPUT/OUTPUT RECORD LAYOUT: N/A 5.0 SPECIAL FEATURES ---------------- 5.1 CALLING PROGRAMS: N/A 5.2 SUBPROGRAMS CALLED: FIN321S, FIN331S, UTL100S 5.3 MESSAGE SEGMENT CODES: NONE 5.4 SPECIAL MESSAGES: 1. "FIN AID CONTROL SEG FOR ACAD YR NOT FOUND...CANNOT PROCESS TRANSACTION" MEANING - THE SEGMENT CONTAINING COLLEGE VARIABLE DATA NECESSARY TO THE PROGRAM (SEGMENT TYPE 33 - CTLFINYR) WAS NOT RETRIEVED. ACTION - CONTACT SIS LIAISON OR REGIONAL COORDINATOR. 2. "PROGRAM OPTION SEGMENT NOT FOUND - CANNOT PROCESS TRANSACTION" MEANING - PROGRAM OPTION SEGMENT NECESSARY TO THE PROGRAM WAS NOT RETRIEVED. ACTION - CONTACT SIS LIAISON OR REGIONAL COORDINATOR. 3. "SSNO MUST BE NUMERIC ... CORRECT AND RE-ENTER" MEANING - NON-NUMERIC SOCIAL SECURITY NUMBER WAS ENTERED. ACTION - KEY IN A VALID SOCIAL SECURITY NUMBER. 4. "SSNO NOT ON STUDENT DATA BASE ... CORRECT AND RE-ENTER" MEANING - SOCIAL SECURITY NUMBER IS NOT ON THE ACTIVE STUDENT DATA BASE. ACTION - ENTER A VALID SOCIAL SECURITY NUMBER. 5. "TERM CLOSED ... CANNOT UPDATE ADJUSTMENTS" MEANING - FIN-AID-TERM-CLOSED IS "Y" FOR THE TERM AND THE PROGRAM OPTION IS NOT SET TO ALLOW UPDATES. 6. "TERM CLOSED ... IF ADJUSTMENTS UPDATED SHOULD RUN FIN060" MEANING - FIN-AID-TERM-CLOSED IS "Y" FOR THE TERM AND THE PROGRAM IS SET TO ALLOW UPDATES, BUT FIN369 SHOULD BE RUN AFTER ADJUSTMENT UPDATES TO THEN UPDATE THE PELLQTOT SEGMENTS. 7. "ALL CURRENT DATA SHOWN ... KEY UPDATES AND PRESS ENTER" ACTION - KEY IN UPDATES. 8. "STUDENT NOT ON AID FOR ACADEMIC YEAR - ENTER NEW SSNO OR ACAD YEAR" MEANING - THE STUDENT DOES NOT HAVE A FINANCIAL AID MASTER RECORD FOR THE ACADEMIC YEAR. ACTION - USE FIN005 TO ENTER THE MASTER RECORD DATA. 9. "ACADEMIC YEAR MUST BE BLANK OR NUMERIC ... CORRECT AND RE -ENTER" MEANING - THE ACADEMIC YEAR ENTERED WAS NOT BLANK OR A NUMERIC VALUE. ACTION - ENTER VALID ACADEMIC YEAR OR BLANKS FOR DEFAULT. 10. "INVALID TERM NAME ... CORRECT AND RE-ENTER" MEANING - TERM NAME ENTERED WAS NOT "SUMMER", "FALL ", "WINTER", OR "SPRING". ACTION - ENTER VALID TERM NAME OR BLANK TO USE DEFAULT FROM MAIN MENU. 11. "INVALID YEAR ... CORRECT AND RE-ENTER" MEANING - YEAR OF TERM ENTERED WAS NOT BLANK OR NUMERIC ACTION - ENTER A VALID YEAR OR SPACES. 12. "TERM NOT ON TERM-MSTR ... CORRECT AND RE-ENTER" MEANING - YEAR/TERM WAS NOT FOUND ON THE TERM SEGMENT OF THE CONTROL DATA BASE. ACTION - ENTER A VALID YEAR/TERM OR SPACE FOR DEFAULT. 13. "ACADEMIC YEAR DOES NOT INCLUDE TERM ... CORRECT AND RE -ENTER" MEANING - THE ACADEMIC YEAR ENTERED IS NOT THE ONE FOUND IN THE TERM SEGMENT OF THE CONTROL DATA BASE ACTION - ENTER A VALID MATCH FOR ACADEMIC YEAR OR SPACES. 14. "PREVIOUSLY DISPLAYED FINMASTR RECORD NOT FOUND ... CON- TACT SIS LIAISON" MEANING - THE PROGRAM CANNOT LOCATE THE FINANCIAL AID MASTER RECORD THAT WAS PREVIOUSLY SHOWN. ACTION - REPORT THE MESSAGE ALONG WITH ACADEMIC YEAR AND SOCIAL SECURITY NUMBER OF THE FINMASTR RECORD. 15. "PREVIOUSLY DISPLAYED STUDENTM RECORD NOT FOUND ...CONTACT SIS LIAISON" MEANING - THE PROGRAM CANNOT LOCATE THE STUDENT MASTER RECORD THAT WAS PREVIOUSLY SHOWN. ACTION - REPORT THE MESSAGE ALONG WITH SOCIAL SECURITY NUMBER TO SIS LIAISON. 16. "NO CHANGES DETECTED, NO UPDATE PERFORMED ... ENTER NEW SOCIAL SECURITY NUMBER" MEANING - NO CHANGES WERE MADE IN THE DISPLAYED DATA. 17. "ENTER "Y" IN DELETE CODE TO CONFIRM DELETE" ACTION - ENTER A "Y" IN DELETE CODE TO DELETE RECORD. 18. "PELL MSG#03 - INELIGIBLE - REGISTERED LESS THAN 6 HRS-" MEANING - THE STUDENT IS REGISTERED FOR LESS THAN 6 CRED- ITS, AND HAS A CALCULATED TERM AWARD OF ZERO. 19. "ADJUSTMENT NO. CANNOT BE SPACES...PLEASE CORRECT" MEANING - THE USER ENTERED A TRAN CODE OF 'D' BUT DID NOT KEY THE ADJUSTMENT NO. ACTION - ENTER THE ADJUSTMENT NO. 6.0 PROGRAM OPTIONS: --------------- 1. FIN01501 - THIS OPTION RECORD IS USED BY FIN015 TO DETERMINE IF FINANCIAL AID MASTER RECORDS MAY BE DELETED WHEN THERE ARE EXISTING DEPENDENT SEGMENTS. FIELD POS OPTION NAME VALUE PROCESSING DESCRIPTION ------------------------------------------------------------------- 1 | UPD-OPT | Y | PROGRAM WILL ALLOW UPDATE OF | | | AWARD ADJUSTMENT SEGMENT | | | | | N | PROGRAM WILL NOT ALLOW UPDATE OF | | | AWARD ADJUSTMENT SEGMENT | | | 2 | DEL-OPT | Y | PROGRAM WILL ALLOW DELETE OF | | | AWARD ADJUSTMENT SEGMENT | | | | | N | PROGRAM WILL NOT ALLOW DELETE OF | | | AWARD ADJUSTMENT SEGMENT | | | 3 | UPD-CLOSED | Y | PROGRAM WILL ALLOW UPDATING OF | | | AWARD ADJUSTMENT SEGMENT WHEN | | | TERM HAS BEEN CLOSED | | | | | N | PROGRAM WILL NOT ALLOW UPDATING | | | OF AWARD ADJUSTMENT SEGMENT WHEN | | | TERM HAS BEEN CLOSED | | | 4-90 | FILLER | | 7.0 PROGRAM CHANGE HISTORY: ---------------------- 7.1 VERSION NO: V2.11 (INITIAL RELEASE) CHANGE DATE: 08/05/86 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: N/A DESCRIPTION OF CHANGE: N/A 7.2 VERSION NO: V2.12 CHANGE DATE: 10/16/86 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: R GILLETTE MEMO DATED 10/10/86 DESCRIPTION OF CHANGE: 1) NOW EDITS DAY TO BE VALID FOR MONTH, INCLUDING LEAP YEARS. 2) PROGRAM WILL NOW PROCESS THE SAME SSNO REPEATEDLY, REGARDLESS OF TYPE OF UPDATE. 3) DELETE CODE NOW EDITED TO ONLY ALLOW A "Y" WHEN A "D" WAS PREVIOUSLY ENTERED. 7.3 VERSION NO: V2.12 CHANGE DATE: 11/14/86 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: STC-SR-114 DESCRIPTION OF CHANGE: PROGRAM WAS BLANKING TRANS NO WHEN MESSAGE 4216 OR PROGRAM OPTION WERE NOT FOUND, BUT WAS NOT THEN CHECKING TO SEE IF ANOTHER TRANSACTION HAD BEEN ENTERED. THIS PROBLEM HAS BEEN FIXED. 7.4 VERSION NO: V2.16 CHANGE DATE: 04/17/87 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: STC-TN-109 DESCRIPTION OF CHANGE: 1) PROGRAM WAS ABENDING WITH AN 'SOC7' WHEN ATTEMPTING TO BRING UP DATA FOR A STUDENT WITH A PELL-AWARD-DISB FLAG OF "N". THIS PROBLEM HAS BEEN FIXED. 7.5 VERSION NO: V3.2S CHANGE DATE: 09/01/87 PROGRAMMER NAME: SUE DOTSON, JSRCC PROGRAM CHANGE REQUEST NO: STC-TN-139, STC-TN-126 DESCRIPTION OF CHANGE: 1) REMOVED THE ABILITY TO UPDATE PELL BUDGET CODE, ELIG- IBILITY INDEX, VALIDATION CODE AND AWARD FLAG. 2) ADDED THE PELL AWARD PERCENT TO DISPLAY ON THE SCREEN AND TO BE PASSED TO THE SUBPROGRAM FIN371S. 3) DETERMINED THE PELL BUDGET CODE AND INDEX TO BE DISPLAYED AND PASSED TO FIN371S FROM THE FIN-AID-TERM-CLOSED FLAG IN THE CTL-QTR SEGMENT. THE SEGMENT IS READ FOR ALL FOUR TERMS OF THE ACADEMIC YEAR AND THE FLAGS ARE ALSO PASSED TO THE SUBPROGRAM. 4) ADDED THE BUDGET CODE AND ELIGIBILITY INDEX FOR EACH TERM TO THE YEAR-TO-DATE TOTALS ON THE SCREEN. 5) PASSED THE PELL BUDGET CODE AND INDEX TO THE SUBPROGRAM FROM THE PELLQTOT SEGMENTS WHEN THE FIN-AID-TERM-CLOSED FLAG INDICATED THE TERM WAS CLOSED, OTHERWISE THE PELLAWARD FIELDS ARE USED. 6) MOVED THE ANNUAL AWARD AMOUNT FROM PELLAWRD SEGMENT INSTEAD OF CALCULATED AMOUNT FROM THE SUBPROGRAM WHEN DISPLAYING YEAR-TO-DATE TOTALS. 7) PASSED THE TUITION-REV-TERM TO THE SUBPROGRAM TO BE USED BY REC531S WHEN CALCULATING TUITION. 8) CHANGED COSMETIC REFERENCES FROM QUARTER TO TERM AND QTR TO TRM ON MAP AND IN SOURCE PROGRAM. 9) UPDATED DOCUMENTATION TO REFLECT THE ABOVE CHANGES. 10) CHANGED CREDIT FIELDS IN SOURCE AND MAP TO ACCOMODATE FRACTIONAL CREDITS. 7.6 VERSION NO: V3.4 CHANGE DATE: 11/04/87 PROGRAMMER NAME: SUE DOTSON, JSRCC PROGRAM CHANGE REQUEST NO: STC-SR-371 DESCRIPTION OF CHANGE: 1) PROGRAM WAS GIVING A MISLEADING MESSAGE WHEN A 'GE' STATUS CODE WAS RECEIVED FOR A CALL TO THE CTLQUART TO GET THE CLOSED FLAGS FOR ALL THE TERMS OF THE FINANCIAL AID YEAR. CORRECTED PROGRAM TO ADVISE USER TO CHECK REF010 FOR THE TERMS OF THE FINANCIAL AID YEAR. 7.7 VERSION NO: V3.6 CHANGE DATE: 01/18/88 PROGRAMMER NAME: KATHY CAMPER, TNCC PROGRAM CHANGE REQUEST NO: STC-TN-225 DESCRIPTION OF CHANGE: 1) PROGRAM CORRECTED TO PROPERLY RETRIEVE THE SUMMER TERM OF THE ACADEMIC YEAR WHEN THE COLLEGE BEGINS THE AID YEAR WITH THE SUMMER TERM INSTEAD OF FALL. 7.8 VERSION NO: V3.9 CHANGE DATE: 04/14/88 PROGRAMMER NAME: KATHY CAMPER, TNCC PROGRAM CHANGE REQUEST NO: SCP-TN-007 COMPLETED QTR TO SEMESTER CHANGES: 1) MAP LITERALS AND PROGRAM MESSAGES HAD ALREADY BEEN DONE, ALONG WITH FRACTIONAL CREDIT CHANGES. 2) MODIFIED TO OMIT WINTER TERM STATUS WHEN DISPLAYING DATA FOR SEMESTER TERMS. 3) MODIFIED TO ONLY DISPLAY 2 "OTHER" TERMS' SUMMARY DATA WHEN HANDLING SEMESTER DATA. 4) MODIFIED TO INITIALIZE AND PASS QTR-SEM-FLAG TO FIN371S. PROGRAM CHANGE REQUEST NO: STC-TN-210 1) MODIFIED TO POSITION CURSOR AT ADJUSTMENT TRANSACTION FIELD AFTER SOCIAL SECURITY NUMBER IS ENTERED. PROGRAM CHANGE REQUEST NO: STC-SR-384 1) MODIFIED TO DISPLAY ALL YEAR-TO-DATE CHARGE/DISBURSEMENT DATA FOR STUDENTS WHOSE PELL-AWARD-DISB-FLAG IS SET TO "N", BUT HAVE ALREADY RECEIVED MONEY DURING THE TERM/YEAR. THIS REQUEST WAS ORIGINALLY WRITTEN FOR FIN371S, BUT THE PROBLEM WAS IN THIS PROGRAM INSTEAD. PROGRAM CHANGE REQUEST NO: N/A 1) MODIFIED TO RETRIEVE "FINS0001" OPTION RECORD TO FIND ANY EXCEPTION YEAR INFORMATION. PROGRAM USES THIS DATA TO HANDLE THE YEAR(S) WHICH DO NOT FALL INTO STRAIGHT QUARTER OR SEMESTER LOGIC. PROGRAM NOW PASSES THE "OTHER" TERM VALUES TO FIN371S WHEN CALLING IT. ALSO MODIFIED TO PASS THE TERM NUMBER IN WHICH THE PARTIAL DOLLAR ADJUSTMENT WILL BE MADE. PROGRAM CHANGE REQUEST NO: SCP-SO-210 1) PROGRAM RECOMPILED TO USE NEW TUITCALC MEMBER WHEN CALLING FIN371S. 7.9 VERSION NO: V4.00 CHANGE DATE: 03/14/89 PROGRAMMER NAME: RICHARD GILLETTE PROGRAM CHANGE REQUEST NO: 00001944 DESCRIPTION OF CHANGE: RECOMPILED TO PICK UP 4.0 FORMAT OF COPY MEMBERS AND TO USE REVISED VERSION OF SUBPROGRAM (FIN371S). 7.10 VERSION NO: V4.1S CHANGE DATE: 04/26/89 PROGRAMMER NAME: EUGENE WALLO PROGRAM CHANGE REQUEST NO: 2649 DESCRIPTION OF CHANGE: -CHANGED THE PROGRAM TO DETERMINE BASED ON THE STUDENT'S PELL BUDGET CODE AND ELIGIBILITY INDEX WHETHER A LESS-THAN-HALF- TIME TERM AWARD GREATER THAN ZEROS WOULD BE CALCULATED FOR THE STUDENT BEFORE DISPLAYING 'INELIGIBLE -REGISTERED LESS THAN 6 HRS'. -CHANGED SECTION 5.4 OF THE DOCUMENTATION TO INCLUDE THE MES- SAGE "PELL MSG#03 - INELIGIBLE - REGISTERED LESS THAN 6 HRS-". PROGRAM CHANGE REQUEST NO: NONE DESCRIPTION OF CHANGE: -CHANGED SECTION 5.2 OF THE DOCUMENTATION TO INDICATE THAT SUBPROGRAM FIN371S IS CALLED. 7.11 VERSION NO: V4.12 CHANGE DATE: 04/13/90 PROGRAMMER NAME: DIANE LIVELY PROGRAM CHANGE REQUEST NO: 3989 DESCRIPTION OF CHANGE: CHANGED THE PROGRAM GET THE CONTROL SEGMENT TYPE '33' COPY MEMBER CTLFINYR) INSTEAD OF THE MESSAGE '004215'. PROGRAM CHANGE REQUEST NO: 4738 DESCRIPTION OF CHANGE: CHANGED THE PROGRAM USE THE SUBPROGRAM FIN331S INSTEAD OF FIN371S AND TO USE FIN321S FOR FINANCIAL AID ACCOUNTS RECEIVABLE CALCULATIONS. USES PELLLINK INSTEAD OF PELLDATA. 7.12 VERSION NO: V4.14 CHANGE DATE: 05/30/90 PROGRAMMER NAME: DIANE LIVELY PROGRAM CHANGE REQUEST NO: 5685 DESCRIPTION OF CHANGE: CHANGED PROGRAM TO CHECK FOR SPACES IN MISC-FEE-NAME INSTEAD OF TERM-MISC-FEE. ADDED ADDITIONAL EDIT WHEN DELETING FOR BLANK ADJUSTMENT NO. 7.13 VERSION NO: V4.20 CHANGE DATE: 01/17/91 PROGRAMMER NAME: CAMPER PROGRAM CHANGE REQUEST NO: 00006604 DESCRIPTION OF CHANGE: - MODIFICATIONS WERE MADE TO THE CALLS TO ALL DATA BASES TO BRING THESE CALLS UP TO THE STANDARD USE OF AN IOAREA. SEE PAGE 29 OF THE 02/90 PROGRAMMING STANDARD, PROCEDURES AND GUIDELINES MANUAL. 7.14 VERSION NO: V4.22 CHANGE DATE: 04/01/91 PROGRAMMER NAME: CAMPER PROGRAM CHANGE REQUEST NO: 00007665 DESCRIPTION OF CHANGE: - CORRECTED PROBLEM INTRODUCED IN ADDITION OF IOAREA LOGIC IN PROGRAM. THE PROBLEM WAS IN THE DELETE ROUTINE, AND WAS CAUSING THE PROGRAM TO ATTEMPT TO DELETE THE WRONG ADJUSTMENT RECORD. THE PROGRAM WAS ALSO NOT NOTIFYING THE USER WHEN A BAD STATUS CODE WAS RECEIVED ON THE DELETE CALL. CORRECTED THIS ALSO. 7.15 VERSION NO: V4.27 CHANGE DATE: 09/04/91 PROGRAMMER NAME: KATHY HARCUM PROGRAM CHANGE REQUEST NO: 00008214 DESCRIPTION OF CHANGE: -RECOMPILED AND TESTED AGAINST CONVERTED DATA BASES TO INCLUDE NEW ACCTMSTR AND STUACCTD COPY MEMBERS. 7.16 VERSION NO: V4.35S CHANGE DATE: 06/18/92 PROGRAMMER NAME: PAT BUCHANAN PROGRAM CHANGE REQUEST NO: 00010244 DESCRIPTION OF CHANGE: MODIFIED PSB FOR PROGRAM TO INCLUDE STUEXTEN SEGMENT USED FOR CALCULATION OF TCC ACTIVITY FEES 7.17 VERSION NO: V4.42 CHANGE DATE: 09/18/92 PROGRAMMER NAME: PAT BUCHANAN PROGRAM CHANGE REQUEST NO: 00010529 DESCRIPTION OF CHANGE: MODIFIED PROGRAM TO LOAD VALUES IN THREE FIELDS PRIOR TO CALLING FIN321S. FIELDS LOADED ARE: ACCTDATA-CALL-FLAG FINAID-ACCT-FLAG, AND FIN-AID-PROGRAM OF ACCTDATA TABLE. 7.18 VERSION NO: V5.05 CHANGE DATE: 10/15/93 PROGRAMMER NAME: CAROLYN SMITH PROGRAM CHANGE REQUEST NO: 00013056 DESCRIPTION OF CHANGE: - ADDED CODE 'C' TO JURISDICTION LOGIC. 00880000 7.19 VERSION NO: V5.15S CHANGE DATE: 09/09/94 PROGRAMMER NAME: ANDREW HASLETT PROGRAM CHANGE REQUEST NO: 00014355 DESCRIPTION OF CHANGE: - MODIFIED TRANSACTION TO DENY PROCESSING IF THE COMPUTER DISBURSE AND CHARGE TUITION FLAGS ARE SET TO 'N'. IN THIS CASE, THE PROGRAM RETURNS A MESSAGE TO USE THE FIN045 TRANSACTION AND SUBSEQUENT PROCESSING IS TERMINATED. 7.20 VERSION: V5.19 CHANGE DATE: 12/15/94 PROGRAMMER: MACK PEACOCK CHANGE REQUEST #: 00014726 DESCRIPTION: PROGRAM RECOMPILED TO INCLUDE NEW COPYLIB DESCRIPTIONS FOR THE PELLAWRD AND THE PELLQTOT AND THE FINMASTR SEGMENTS 7.21 VERSION: V6.0 CHANGE DATE: 11/15/95 PROGRAMMER NAME: BARBARA TRUITT CHANGE REQUEST NO: 00016147 DESCRIPTION OF CHANGE: SEGMENTS ON THE FINANCIAL AID DATA BASE WERE EXPANDED TO INCLUDE FIELDS TO COMPLY WITH SCHEV REQUIREMENTS AND WITH APA AUDIT TRACKING REQUIREMENTS. MAP WAS CHANGED TO INCREASE THE PERCENTAGE FROM 2 TO 3 POSITIONS AND THE DISBURSED TOTAL WAS CHANGED FROM 4 TO 5 POSITIONS TO THE LEFT OF THE DECIMAL. VERSION NO: V7.00 CHANGE DATE: 7/08/97 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: 00015453 DESCRIPTION OF CHANGE: MODIFIED TO CONFORM WITH ACCOUNTS RECEIVABLE FEES PROJECT. ELIMINATED REFERENCES TO ACTIVITY AND MISCELLANEOUS FEES. TOTALS FOR FEES DUE AND FEES CHARGED ARE NOW SHOWN, AND AN "OTHER" CHARGE FIELD IS SHOWN FOR ANY CHARGES THAT ARE NOT FOR TUITION OR FEES. VERSION NO: V7.01 CHANGE DATE: 03/98 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: 00018008 DESCRIPTION OF CHANGE: - MODIFIED TO FUNCTION CORRECTLY AFTER YEAR 2000. - PROGRAM RECOMPILED AND TESTED USING NEW COBOL COMPILER. VERSION NO: V7.05 CHANGE DATE: 10/99 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: A: 3790 DESCRIPTION OF CHANGE: - RECOMPILED FOR MODIFIED PELLLINK MEMBER, CHECKED TO ENSURE THAT NEGATIVE AMOUNTS ARE SHOWN CORRECTLY.