0.009/21/98 KATHY CAMPER 1.0 PROGRAM NARRATIVE ----------------- THE PURPOSE OF THIS ONLINE PROGRAM IS TO ALLOW AMOUNTS IN THE TERM TOTAL SEGMENT TO BE RECALCULATED AND UPDATED AFTER THE TERM IS CLOSED, OR IT CAN BE USED FOR INQUIRY WHEN IT IS NOT. IN ADDITION, AN OPTION CAN BE SET TO ALLOW THE CREATION OF TERM SEGMENTS THAT DID NOT PREVIOUSLY EXIST, EVEN IF THE TERM IS NOT YET CLOSED. INITIAL INPUT TO THE PROGRAM IS A SOCIAL SECURITY NUMBER, THE FINANCIAL AID ACADEMIC YEAR, A TERM NAME AND YEAR, AND THE PROGRAM TYPE (PELL, SEOG, CSAP, LOAN ID, OR GRANT/SCHOLAR. SOURCE ID). ONLY THE SOCIAL SECURITY NUMBER AND PROGRAM TYPE ARE REQUIRED. IF THE ACADEMIC YEAR AND TERM ARE LEFT BLANK, THE PROGRAM WILL USE THE TERM INPUT ON THE MAIN MENU SCREEN. IN THIS CASE, THE ACADEMIC YEAR TO BE USED WILL BE RETRIEVED FROM THE CTLQUART SEGMENT OF THE CONTROL DATA BASE. THE SOCIAL SECURITY NUMBER ENTERED MUST BE A VALID SOCIAL SECURITY NUMBER ON THE ACTIVE STUDENT DATA BASE. FOR THE PROGRAM TO CONTINUE, THE STUDENT MUST HAVE AN AWARD SEGMENT FOR THE SELECTED PROGRAM TYPE. THE PROGRAM MUST BE ABLE TO FIND THE FINANCIAL AID CONTROL SEGMENT FOR THE ACADEMIC YEAR. THE PROGRAM MUST ALSO BE ABLE TO FIND THE FINANCIAL AID CONTROL PROGRAM SEGMENT WHEN PROCESSING LOANS OR GRANTS/SCHOLARSHIPS. THE PROGRAM THEN CALLS SUBPROGRAMS TO OBTAIN THE INFORMATION THAT IS DISPLAYED ON THE SCREEN. FIN321S PERFORMS SOME CONTROL PROCESSING AND GETS ACCOUNTS RECEIVABLE INFORMATION. FIN331S IS CALLED FOR PELL, FIN341S IS CALLED FOR SEOG, FIN351S IS CALLED FOR CSAP, AND FIN361S IS CALLED FOR LOANS/GRANTS/SCHOLARSHIPS. INFORMATION SHOWN ON THE SCREEN INCLUDES TUITION FOR THE TERM, ACTIVITY FEE, AND OTHER FEES; THE TERM AWARD (FOR SEOG,CSAP,LOANS, GRANTS/SCHOL.); THE BASE AWARD; NET ADJUSTMENT; THE ADJUSTED AWARD; TUITION, FEES, AND OTHER CHARGES; NET DISBURSEMENTS; REMAINING AWARD; AND BUDGET CODE AND INDEX (PELL ONLY). WHEN THE TERM IS CLOSED, THE CALCULATION SUBPROGRAMS (FIN331S, FIN341S, FIN351S AND FIN361S) WILL USE THE TERM TOTALS SEGMENT TO RETRIEVE THE TERM BASE AWARD, CHARGES, AND DISBURSEMENTS; OTHERWISE IT WILL CALCULATE THE TOTALS. THE TERM TOTAL SEGMENTS FOR EACH TERM OF THE ACADEMIC YEAR ARE INSERTED WHEN THE ANNUAL AMOUNT IS AWARDED VIA FIN010 OR FIN300. THE TERMS WHICH MAKE UP THE ACADEMIC YEAR ARE SPECIFIED IN THE FINANCIAL AID CONTROL SEGMENT, INPUT USING FIN025, FOR PELL/SEOG/CSAP. THEY ARE STORED IN THE FINANCIAL AID CONTROL PROGRAM SEGMENT, INPUT USING FIN026, FOR LOANS/GRANTS/SCHOLARSHIPS. THE BUDGET CODE AND INDEX IS STORED FOR PELL, THE TERM AWARDS ARE STORED FOR THE OTHER AID PROGRAMS. TERM AWARDS FOR OTHER AID PROGRAMS (OTHER THAN PELL) ASSUME FULL-TIME ENROLLMENT AND ARE COMPUTED ACCORDING TO THE NUMBER OF TERMS; THE BASE AWARD IS CALCULATED BY THE CALCULATION SUBPROGRAM(S) USING THE FORMULA DEFINED IN THE FINANCIAL AID CONTROL SEGMENT/FINANCIAL AID CONTROL PROGRAM SEGMENT. THE PROGRAM WILL NOT ALLOW UPDATE OF THE TERM TOTAL SEGMENT UNLESS THE TERM IS CLOSED. HOWEVER, A PROGRAM OPTION CAN BE SET TO ALLOW THE CREATION OF A MISSING TERM TOTAL SEGMENT EVEN IF THE TERM IS NOT MARKED CLOSED. THE TERM AWARD AMOUNT CAN BE ENTERED OR IT CAN BE DEFAULTED TO ZERO WHEN THESE MISSING SEGMENTS ARE CREATED. ALL OTHER TERM TOTAL FIELDS WILL BE SET TO ZERO WHEN A SEGMENT IS BEING CREATED. A 'Y' IN THE FIN-AID-TERM-CLOSED FLAG IN THE TERM SEGMENT OF THE CONTROL DATA BASE INDICATES THAT A FINAL FIN369 HAS BEEN RUN. IF THE TERM IS CLOSED AND THE TOTAL SEGMENT IS FOUND, THE USER IS ASKED IF HE WANTS TO HAVE THE TOTALS RECALCULATED. IF THE CREATE NEW QTOT OPTION IS SET TO "Y" AND A TERM SEGMENT IS NOT FOUND, THE USER IS ASKED IF HE WANTS TO CREATE IT. ALSO, FOR PELL, IF THE TERM TOTAL IS NOT FOUND, THE USER IS ASKED IF HE WANTS THE PROGRAM TO CREATE IT. IN BOTH OF THE LATTER CASES, IT DOES NOT MATTER IF THE TERM IS CLOSED OR NOT. THE USER MUST ANSWER 'Y' IN THE FIELD BESIDE THE QUESTION, OR THE PROGRAM WILL NOT PERFORM ANY UPDATES. THE USER MAY AT THIS TIME CHANGE THE BUDGET CODE AND/OR INDEX FOR PELL, OR CHANGE THE TERM AWARD FOR THE OTHER AID PROGRAMS. FOR PELL, IF THE BUDGET CODE OR INDEX IS CHANGED, THE PELL CALCULATION SUBPROGRAM IS CALLED TO DETERMINE THE NEW TERM AWARD FROM THE ENROLLMENT LEVEL AND THE PELL SCHEDULE USING THE NEW BUDGET CODE AND INDEX; THE TERM TOTAL SEGMENT IS UPDATED PRIOR TO HAVING THE TOTALS RECAL- CULATED. FOR OTHER AID PROGRAMS, IF THE TERM AWARD IS CHANGED, THE PROGRAM WILL UPDATE THE TERM TOTAL SEGMENT WITH THE NEW AMOUNT, AND THEN UPDATE THE AWARD SEGMENT WITH THE NEW ANNUAL AWARD AMOUNT (COMPUTED BY ADDING THE TERM AWARDS) PRIOR TO HAVING THE TOTALS RECALCULATED. THIS ALLOWS THE TERM AWARDS FOR PRIOR TERMS TO BE UNAFFECTED BY THE CHANGE BUT PROVIDES A WAY TO ADJUST THE ANNUAL AWARD, WHICH SERVES AS A YEARLY LIMIT FOR DISBURSEMENTS. AGAIN, FOR NEW SEGMENTS BEING CREATED, ALL FIELDS EXCEPT FOR THE TERM AWARD WILL BE SET TO ZERO. NEXT THE APPROPRIATE SUBPROGRAM IS CALLED TO RECALCULATE THE TOTALS. FOR AID PROGRAMS OTHER THAN PELL, THE BASE AWARD WILL BE RECALCULATED BASED ON THE TERM AWARD AND THE FORMULA DEFINED IN THE FINANCIAL AID CONTROL SEGMENT/FINANCIAL AID CONTROL PROGRAM SEGMENT FOR ENROLLMENT LEVEL AND AWARD PERCENTAGE. AFTER THE SUBPROGRAM IS CALLED TO RECALCULATE THE TOTALS, THE PROGRAM UPDATES THE TERM TOTAL SEGMENT USING THOSE TOTALS. THE SCREEN WILL DISPLAY THE RECALCULATED TOTALS, PROVIDING INSTANT VERIFICATION OF THE EFFECT. THE PROGRAM WILL ALSO DISPLAY AT THE BOTTOM OF THE SCREEN FOR PELL: OLD BASE AWARD, OLD BUDGET CODE, AND OLD INDEX. FOR OTHER AID PROGRAMS IT WILL DISPLAY: OLD TERM AWARD, OLD YEARLY AWARD AND NEW YEARLY AWARD. LOG RECORDS ARE WRITTEN TO THE WORK DATA BASE TO RECORD UPDATE TRANSACTIONS. THE LOG RECORDS ARE READ AND THE SUPPLEMENTAL DISBURSEMENT REPORT IS PRINTED BY FIN360 TO PROVIDE AN AUDIT TRAIL. * 2.0 USER OPERATING INSTRUCTIONS --------------------------- 1. ENTER THE SOCIAL SECURITY NUMBER, ACADEMIC YEAR, TERM NAME AND YEAR, AND PROGRAM TYPE (PELL, SEOG, CSAP, LOAN ID, GRANT/ SCHOLARSHIP ID). THE ACADEMIC YEAR AND TERM NAME ARE OPTIONAL AND IF LEFT BLANK, THE TERM AND YEAR ENTERED IN THE MAIN MENU SCREEN WILL BE USED. 2. THE PROGRAM WILL DISPLAY TERM TOTALS RETRIEVED FROM THE APPROPRIATE SUBPROGRAM(S). IF A TERM SEGMENT IS NOT FOUND AND THE CREATE NEW QTOT OPTION IS SET TO "Y", THE PROGRAM WILL DISPLAY ZEROS AND ASK THE USER IF HE WANTS TO CREATE THE SEGMENT. IF THE OPTION IS NOT SET TO "Y", THE PROGRAM WILL ISSUE A MESSAGE THAT THE SEGMENT IS NOT FOUND AND CANNOT BE UPDATED. 3. FOR SEOG, CSAP, LOANS, AND GRANT/SCHOLARSHIPS, THE TERM AWARD CAN BE CHANGED BY REKEYING THE FIELD. FOR PELL, THE TERM BUDGET CODE AND INDEX CAN BE CHANGED BY REKEYING THESE FIELDS TO THE NEW VALUES. ENTER A 'Y' IN THE TRAN CODE FIELD TO HAVE THE TOTALS RECALCULATED. THE PROGRAM WILL DO NO UPDATING UNLESS YOU ANSWER 'Y'. IN THE CASE OF CREATING A NEW SEGMENT, ENTERING "Y" WILL CAUSE THE PROGRAM TO INSERT THE APPROPRIATE SEGMENT. 4. THE PROGRAM WILL SHOW THE NEW CALCULATED TOTALS WITH A MESSAGE STATING THAT THE TERM TOTAL SEGMENT HAS BEEN UPDATED. 5. RETURN TO STEP 1 OR EXIT THE PROGRAM BY CHANGING THE TRANSACTION NO AT THE UPPER LEFT OF THE SCREEN. * 3.0 SCREEN LAYOUT ------------- 3.1 PELL TRAN NO:FIN060 LT: :::::::: :::::::::::::::::::::: : FINANCIAL AID TERM TOTAL UPDATE SSN ___-__-____ PROGRAM TYPE _____ ACADEMIC YEAR __/__ TERM ______ __ :::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::: :::::::::: : :: :::::: CREDITS :::::::::::::::::::::: :::::::: :::::::::::::::: :: ::::::::: DO YOU WANT TO RECALCULATE THESE TOTALS? _ TERM TUITION ::::::::: ACT FEE ::::::::: AWARD ::::::::: NET ADJUST ::::::::: ADJ AWARD ::::::::: CHG: TUITION ::::::::: FEES ::::::::: OTHER ::::::::: NET DISB ::::::::: REMAIN AWARD ::::::::: BUDGET CODE _ ELIG INDEX _____ OLD BASE AWARD ::::::::: OLD BUDGET : OLD INDEX ::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 3.2 SEOG, CSAP, LOANS, GRANTS/SCHOLARSHIPS TRAN NO:______ LT: :::::::: :::::::::::::::::::::: : FINANCIAL AID TERM TOTAL UPDATE SSN ___-__-____ PROGRAM TYPE _____ ACADEMIC YEAR __/__ TERM ______ __ :::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::: :::::::::: : :: :::::: CREDITS :::::::::::::::::::::: :::::::: :::::::::::::::: :: ::::::::: DO YOU WANT TO RECALCULATED THESE TOTALS? _ TERM TUITION ::::::::: ACT FEE ::::::::: BASE AWARD ::::::::: TERM AWARD ____ . __ NET ADJUST ::::::::: ADJ AWARD ::::::::: CHG: TUITION ::::::::: FEES ::::::::: OTHER ::::::::: NET DISB ::::::::: REMAIN AWARD ::::::::: OLD TERM AWRD :::::::: OLD YRLY AWRD :::::::: NEW YRLY AWRD :::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 4.0 FILES ----- 4.1 DATA BASE SEGMENTS USED: 1. CTLDBD A. CTLQUART (READ) B. CTLFINYR (READ) C. PELLSCH (READ) D. CTLFAPGM (READ) 2. FINDBD A. FINMASTR (READ) B. PELLAWRD (READ, UPDATE) C. PELLADJ (READ BY FIN331S) D. PELLDISB (READ BY FIN331S) E. PELLQTOT (READ, UPDATE) F. LOANMSTR (READ, UPDATE) G. LOANADJ (READ BY FIN361S) H. LOANDISB (READ BY FIN361S) I. LOANQTOT (READ, UPDATE) J. SEOGAWRD (READ, UPDATE) K. SEOGADJ (READ BY FIN341S) L. SEOGDISB (READ BY FIN341S) M. SEOGQTOT (READ, UPDATE) N. CSAPAWRD (READ, UPDATE) O. CSAPADJ (READ BY FIN351S) P. CSAPDISB (READ BY FIN351S) Q. CSAPQTOT (READ, UPDATE) R. GRNTAWRD (READ, UPDATE) S. GRNTADJ (READ BY FIN361S) T. GRNTDISB (READ BY FIN361S) U. GRNTQTOT (READ, UPDATE) 3. STUDBD A. STUDENTM (READ) B. STUREGIS (READ BY FIN321S) C. STUACCTD (READ BY FIN321S) 4. ACCDBD A. ACCTMSTR (READ BY FIN321S) 5. SISWKDB A. SISWKSEG (READ, INSERT) B. SISDATAU (INSERT) 4.2 ADDITIONAL FILES USED: N/A 4.3 INPUT/OUTPUT RECORD LAYOUT: N/A 5.0 SPECIAL FEATURES ---------------- 5.1 CALLING PROGRAMS: N/A 5.2 SUBPROGRAMS CALLED: FIN321S (ACCTDATA) FIN331S (PELLLINK) FIN341S (SEOGLINK) FIN351S (CSAPLINK) FIN361S (AIDLINK) UTL100S (CURR2000) 5.3 MESSAGE SEGMENT CODES: NONE 5.4 SPECIAL MESSAGES: 1. "SSNO MUST BE NUMERIC ... CORRECT AND RE-ENTER" MEANING - NON-NUMERIC SOCIAL SECURITY NUMBER WAS ENTERED. ACTION - KEY IN A VALID SOCIAL SECURITY NUMBER. 2. "SSNO NOT ON ACTIVE STUDENT DATA BASE...CORRECT AND RE-ENTER" MEANING - SOCIAL SECURITY NUMBER IS NOT ON THE ACTIVE STUDENT DATA BASE. ACTION - ENTER A VALID SOCIAL SECURITY NUMBER. 3. "INVALID TERM NAME ... CORRECT AND RE-ENTER" MEANING - TERM NAME ENTERED WAS NOT "SUMMER", "FALL ", OR "SPRING". ACTION - ENTER VALID TERM NAME OR BLANK TO USE DEFAULT FROM MAIN MENU. 4. "INVALID YEAR ... CORRECT AND RE-ENTER" MEANING - YEAR OF QUARTER ENTERED WAS NOT BLANK OR NUMERIC ACTION - ENTER A VALID YEAR OR SPACES. 5. "ACADEMIC YEAR MUST BE BLANK OR NUMERIC ... CORRECT AND RE -ENTER" MEANING - THE ACADEMIC YEAR ENTERED WAS NOT BLANK OR A NUMERIC VALUE. ACTION - ENTER VALID ACADEMIC YEAR OR BLANKS FOR DEFAULT. 6. "TERM NOT ON TERM MASTER ... CORRECT AND RE-ENTER" MEANING - YEAR/TERM WAS NOT FOUND ON THE QUARTER SEG- MENT OF THE CONTROL DATA BASE. ACTION - ENTER A VALID YEAR/QUARTER OR SPACE FOR DEFAULT. 7. "ACADEMIC YEAR DOES NOT INCLUDE TERM ... CORRECT AND RE -ENTER" MEANING - THE ACADEMIC YEAR ENTERED IS NOT THE ONE FOUND IN THE QUARTER SEGMENT OF THE CONTROL DATA BASE ACTION - ENTER A VALID MATCH FOR ACADEMIC YEAR OR SPACES. 8. "STUDENT NOT ON AID FOR ACADEMIC YEAR - ENTER NEW SSNO OR ACAD YEAR" MEANING - THE STUDENT DOES NOT HAVE A FINANCIAL AID MASTER RECORD FOR THE ACADEMIC YEAR. ACTION - USE FIN005 TO ENTER THE MASTER RECORD DATA. 9. "FIN AID CONTROL SEG FOR ACAD YR NOT FOUND...CANNOT PROCESS TRANSACTION" MEANING - THE CONTROL SEGMENT CONTAINING THE FINANCIAL AID INFORMATION FOR THE ACADEMIC YEAR (CTLFINYR) WHICH IS NECESSARY TO THE PROGRAM WAS NOT RETRIEVED. ACTION - CONTACT SIS LIAISON OR REGIONAL COORDINATOR. 10. "TERM IS NOT CLOSED...CANNOT UPDATE" MEANING - THIS PROGRAM WILL NOT RECALCULATE TERM TOTALS UNLESS THE TERM IS CLOSED. ACTION - TRY ANOTHER PROGRAM. 11. "FIN AID PROGRAM TYPE IS INVALID...CORRECT AND RE-ENTER" MEANING - MUST KEY 'PELL ', 'SEOG ', 'CSAP ', VALID LOAN ID (LOAN TYPE AND CONTROL) OR VALID GRANT/SCHOLARSHIP SOURCE ID (4 CHARACTERS AND A SPACE). THE LOAN ID TYPE (FIRST 4 CHARACTERS OF LOAN ID) AND/OR THE GRANT SCHOLARSHIP SOURCE ID ARE VERIFIED BY THE EXISTENCE OF A FINANCIAL AID CONTROL PROGRAM SEGMENT FOR THE ID. ACTION - CORRECT THE TYPE AND PRESS ENTER. 12. "STUDENT NOT ON AID FOR ACADEMIC YEAR" MEANING - THE STUDENT DOES NOT HAVE A FINANCIAL AID MASTER FOR THE PROGRAM TYPE AND ACADEMIC YEAR ENTERED. 13. "STUDENT HAS NO AWARD FOR THIS PROGRAM TYPE" MEANING - THE STUDENT DOES NOT HAVE AN AWARD SEGMENT FOR THE PROGRAM TYPE AND ACADEMIC YEAR ENTERED. ACTION - USE FIN010 TO PUT ON THE AWARD. 14. "CANNOT PROCESS...CHECK FINXXX" MEANING - FOR PELL/SEOG/CSAP: THE 'FINXXX' WILL READ 'FIN025'. ACCORDING TO THE CTLFINYR SEGMENT, THIS PROGRAM TYPE IS NOT COMPUTER DISBURSED OR CHARGED, OR THE TERM ENTERED IS NOT ONE THAT IS SPECIFIED IN THE CONTROL SEGMENT. FOR LOANS/GRANTS/SCHOLARSHIPS: THE 'FINXXX' WILL READ 'FIN026'. ACCORDING TO THE CTLFAPGM SEGMENT, THIS PROGRAM TYPE IS NOT COMPUTER DISBURSED OR CHARGED, OR THE TERM ENTERED IS NOT ONE THAT IS SPECIFIED IN THE CONTROL SEGMENT. ACTION - USE FIN025/FIN026 AS DIRECTED TO UPDATE THE CONTROL INFORMATION. 15. "PELL SCHEDULE NOT FOUND FOR THIS ACADEMIC YEAR" MEANING - THE PROGRAM CANNOT FIND THE SCHEDULE WHICH IS CREATED BY FIN030 ONCE A YEAR. ACTION - USE FIN030 TO PUT ON THE PELL SCHEDULE. 16. "PELL BUDGET CODE MUST BE IN THE RANGE OF 'A' TO 'T'" ACTION - CHECK THE PELL SCHEDULE FOR CODES TO USE. 17. "PELL ELIGIBILITY INDEX MUST BE NUMERIC" 18. "NO TOTAL SEGMENT FOUND...CANNOT PROCESS" MEANING - WHEN TRYING TO PROCESS PROGRAM TYPES OTHER THAN PELL, THE AWARD IS THERE BUT NOT THE TERM TOTAL SEGMENTS. THIS SHOULD NEVER OCCUR. ACTION - CONTACT SIS LIAISON OR REGIONAL COORDINATOR. 19. "NO TOTAL SEGMENT...DO YOU WANT TO CREATE IT?" MEANING - WHEN TRYING TO PROCESS PELL, THE AWARD IS THERE BUT NOT THE TERM TOTAL SEGMENT -OR- A LOAN OR GRANT AWARD IS THERE BUT NOT THE TERM TOTAL SEGMENT AND THE CREATE NEW QTOT OPTION IS SET TO "Y". ACTION - ANSWER 'Y' IN THE FIELD NEXT TO THIS QUESTION IF YOU WANT IT INSERTED. YOU MUST ENTER THE PELL BUDGET CODE AND INDEX IF PROCESSING PELL, IF CREATING A LOAN OR GRANT TOTAL SEGMENT, YOU CAN ENTER AN AWARD AMOUNT IF DESIRED. 20. "DO YOU WANT TO RECALCULATE THESE TOTALS?" ACTION - ANSWER 'Y' IN THE FIELD NEXT TO THIS QUESTION IF YOU WANT THE TOTALS RECALCULATED AND STORED. 21. "KEY BUDGET CODE AND INDEX IF NECESSARY...PRESS ENTER" MEANING - MESSAGE GIVEN WHEN PELL IS BEING PROCESSED ACTION - KEY THESE TWO FIELDS WHEN INSERTING OR CHANGE THEM IF APPLICABLE. 22. "KEY TERM AWARD IF NECESSARY...PRESS ENTER" MEANING - MESSAGE GIVEN WHEN PROGRAM TYPE OTHER THAN PELL IS BEING PROCESSED. ACTION - CHANGE AWARD IF APPLICABLE. 23. "UPDATE NOT PERFORMED...ENTER NEW KEY" MEANING - THE SCREEN ASKED IF YOU WANTED TO RECALCULATE THE TOTALS AND YOU DID NOT KEY "Y"; THEREFORE, NO UPDATING HAS OCCURRED. ACTION - PROCESS THE NEXT STUDENT OR EXIT THE PROGRAM. 24. "MUST BE NUMERIC...CORRECT AND RE-ENTER" MEANING - A NON-NUMERIC AWARD AMOUNT HAS BEEN ENTERED ACTION - CORRECT THE FIELD AND PRESS ENTER. 25. "TERM TOTAL SEGMENT SUCESSFULLY UPDATED...ENTER NEW KEY" -OR- "TERM TOTAL SEGMENT SUCESSFULLY CREATED...ENTER NEW KEY" 26. "ERROR RETURNED FROM FIN3XXS - XXXXXXXXXXXXXXXXXXXXXXXXX PLEASE NOTIFY SIS LIAISON MEANING - ONE OF THE SUBPROGRAMS HAS ENCOUNTERED AN ERROR CONDITION (FIN321S, FIN331S, FIN341S, FIN351S, FIN361S). ACTION - REPORT THE MESSAGE TO THE SIS LIAISON. 27. "PREVIOUSLY DISPLAYED STUDENTM RECORD NOT FOUND ...CONTACT SIS LIAISON" MEANING - THE PROGRAM CANNOT LOCATE THE STUDENT MASTER RECORD THAT WAS PREVIOUSLY SHOWN. ACTION - REPORT THE MESSAGE ALONG WITH SOCIAL SECURITY NUMBER TO SIS LIAISON. 28. "PREVIOUSLY DISPLAYED AWARD NOT FOUND...CONTACT SIS LIAISON" MEANING - THE PROGRAM CANNOT LOCATE THE AWARD RECORD THAT WAS PREVIOUSLY SHOWN. ACTION - REPORT THE MESSAGE ALONG WITH ACADEMIC YEAR AND SOCIAL SECURITY NUMBER OF THE FINMASTR RECORD. 6.0 PROGRAM OPTIONS: --------------- FIN06001 - CONTAINS OPTION TO CREATE QTOT SEGMENTS THAT DID NOT PREVIOUSLY EXIST, EVEN IF TERM IS NOT CLOSED. ------------------------------------------------------------- POS ] OPTION ] VALUES/DESCRIPTION ------------------------------------------------------------ 1 ] CREATE NEW QTOT ] "Y" - ALLOW USER TO CREATE NEW QTOT ] ] EVEN IF TERM IS NOT CLOSED ] ] "N" - DO NOT ALLOW USER TO CREATE NEW QTOT ] ] " " - " " " " " " " " ] ] 2-90] FILLER ] 7.0 PROGRAM CHANGE HISTORY: ---------------------- 7.1 VERSION NO: V4.14 CHANGE DATE: 06/07/90 PROGRAMMER NAME: DIANE LIVELY PROGRAM CHANGE REQUEST NO: 4003 DESCRIPTION OF CHANGE: NEW PROGRAM 7.2 VERSION NO: V4.20 CHANGE DATE: 01/30/91 PROGRAMMER NAME: CAMPER PROGRAM CHANGE REQUEST NO: 00006609 DESCRIPTION OF CHANGE: - MODIFICATIONS WERE MADE TO THE CALLS TO ALL DATA BASES TO BRING THESE CALLS UP TO THE STANDARD USE OF AN IOAREA. SEE PAGE 29 OF THE 02/90 PROGRAMMING STANDARD, PROCEDURES AND GUIDELINES MANUAL. (THIS PROGRAM ALREADY USED A 1500-BYTE IOAREA FOR SOME OF THE DATA BASE CALLS, MODIFIED REMAINING CALLS AS WELL.) 7.3 VERSION NO: V4.24 CHANGE DATE: 06/15/91 PROGRAMMER NAME: RH.CLARK PROGRAM CHANGE REQUEST NO: 00007954 DESCRIPTION OF CHANGE: - MODIFICATIONS WERE MADE TO THE PROGRAM TO EXPAND THE ALLOWABLE PELL CODES FROM A-N TO A-T. 7.4 VERSION NO: V4.27 CHANGE DATE: 09/10/91 PROGRAMMER NAME: KATHY HARCUM PROGRAM CHANGE REQUEST NO: 00008219 DESCRIPTION OF CHANGE: -RECOMPILED AND TESTED AGAINST CONVERTED DATA BASES TO INCLUDE NEW ACCTMSTR AND STUACCTD COPY MEMBERS. 7.5 VERSION NO: V4.35S CHANGE DATE: 06/22/92 PROGRAMMER NAME: ADRIENNE JOYNES PROGRAM CHANGE REQUEST NO: 00010248 DESCRIPTION OF CHANGE: -PSB CHANGE TO SUPPORT THE REC531S SUB PROGRAM ACCESSING THE STUEXTEN SEGMENT. 7.6 VERSION NO: V4.42 CHANGE DATE: 09/03/92 PROGRAMMER NAME: KATHY HARCUM PROGRAM CHANGE REQUEST NO: 00010512 DESCRIPTION OF CHANGE: -MODIFIED TO PROCESS QTOT UPDATES FOR LOANS AND GRANTS. PSB MODIFIED TO PROVIDE SENSITIVITY TO ALL LOAN/GRANT FINAID SEGMENTS. MAP MODIFIED TO PROVIDE FOR 5 CHARACTER AWARD PROGRAM TYPE TO ACCOMODATE LOAN ID'S AS FOLLOWS: AWARD TYPE PROGRAM TYPE PELL 'PELL ' LOAN 'XXXXY' WHERE 'X' IS THE FOUR BYTE LOAN TYPE ID, 'Y' IS THE 1 BYTE LOAN CONTROL. SEOG 'SEOG ' CSAP 'CSAP ' GRANT/SCHOLAR. 'ZZZZ ' WHERE 'Z' IS THE FOUR BYTE GRANT/SCHOLAR. SOURCE ID. -ADDED USE OF CTLFAPGM SEGMENTS TO OBTAIN NECESSARY INFO. FOR LOANS AND GRANTS. -ADDED CALL TO FIN361S FOR GRANT/LOAN AWARD CALCULATIONS. ADDED NEW COPY MEMBER AIDLINK FOR LINKAGE TO THIS NEW SUB- PROGRAM. GRANT/LOAN QTOT SEGMENTS ARE PROCESSED SIMILAR TO EXISTING SEOG/CSAP LOGIC. -MODIFIED LOGIC AS NEEDED FOR CHANGES MADE TO LINKAGE WITH FIN321S/FIN331S. INCLUDED MODIFIED COPY MEMBERS ACCTDATA, PELLLINK. -MODIFIED TO ACCOMODATE FINAID DB CHANGES. BOOKSTORE CHARGE FIELD ADDED TO QTOT SEGMENTS WILL NOT BE SHOWN ON THE SCREEN AT THIS TIME AND SET TO ZEROES ON THE QTOT SEGMENTS. -MODIFIED WORKDB RECORD TO INCLUDE LOAN CONTROL KEY FIELD FOR USE BY FIN360. 7.7 VERSION NO: V5.10 CHANGE DATE: 01/19/94 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: 00013493 DESCRIPTION OF CHANGE: -MODIFIED PROGRAM TO NOT PRODUCE A SEVERE DATA BASE ERROR MESSAGE WHEN A "GE" STATUS CODE IS RETURNED ON A CALL TO ANY QTOT SEGMENT. PROGRAM CHANGE REQUEST NO: 00013406 DESCRIPTION OF CHANGE: -ADDED NEW PROGRAM OPTION TO ALLOW CREATION OF QTOT SEGMENT FOR ANY AWARD. THIS WAS PREVIOUSLY ALLOWED ONLY FOR PELL. THE TERM MUST BE LISTED IN THE CONTROL DATA FOR THE AWARD. 7.8 VERSION NO: V5.11 CHANGE DATE: 04/27/94 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: 00014151 DESCRIPTION OF CHANGE: -CORRECTED ERROR IN PROGRAM WHICH WAS CAUSING UPDATES TO CLOSED TERM QTOT SEGMENTS TO NOT PICKUP CURRENT DATA ON ADJUSTMENTS/DISBURSEMENTS. A SWITCH WHICH HAD BEEN MOVED TO THE SAVE AREA WAS NOT BEING SET CORRECTLY. 7.9 VERSION NO: V5.16 CHANGE DATE: 09/09/94 PROGRAMMER NAME: ANDREW HASLETT PROGRAM CHANGE REQUEST NO: 00014358 DESCRIPTION OF CHANGE: -EXCLUDED FROM THE LOGIC, TESTS FOR THE 'TERMS' TO CONTAIN SPACES. 7.10 VERSION NO: V5.17 CHANGE DATE: 11/01/94 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: 00014830 DESCRIPTION OF CHANGE: -MODIFIED PROGRAM TO ALWAYS PROTECT THE PELL BUDGET CODE AND INDEX FIELDS WHEN NON-PELL AWARDS ARE BEING PROCESSED. ALSO ENSURED THAT PROGRAM LOGIC DID NOT ATTEMPT TO EDIT OR PROCESS THE PELL FIELDS IF THE INPUT AWARD IS NOT PELL. 7.11 VERSION NO: V5.19 CHANGE DATE: 12/15/94 PROGRAMMER NAME: MACK PEACOCK PROGRAM CHANGE REQUEST NO: 00014730 DESCRIPTION OF CHANGE: RECOMPILED TO USE NEW PELLAWRD SEGMENT. 7.12 VERSION NO: V5.20 CHANGE DATE: 01/04/95 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: 00015009 DESCRIPTION OF CHANGE: -MODIFIED PROGRAM TO CALL FIN321S FOR A SECOND TIME WHEN WHEN UPDATING THE TERM AMOUNTS AND RECALCULATING THE BASE, ADJUSTED, AND REMAINING TERM AMOUNTS PRIOR TO CALLING FIN361S FOR LOANS AND GRANTS. 7.13 VERSION: V6.0 CHANGE DATE: 11/15/95 PROGRAMMER: BARBARA TRUITT PROGRAM REQUEST: 00015407 DESCRIPTION: PELLQTOT, SEOGQTOT, AND CSAPQTOT SEGMENTS ON THE FINANCIAL AID DATA BASE WERE EXPANDED TO INCLUDE FIELDS TO COMPLY WITH SCHEV REQUIREMENTS AND WITH APA AUDIT TRACKING REQUIREMENTS. PROGRAM WAS CHANGED TO COMPLETE THE CONNECTION TO THE ACCOUNTS RECEIVABLE SUBSYSTEM FROM THE FINANCIAL AID DATA BASE TO THE STUDENT DATA BASE. 7.14 VERSION: V6.02 CHANGE DATE: 04/15/96 PROGRAMMER: BARBARA TRUITT PROGRAM REQUEST: 00016778 DESCRIPTION: THE NEW TERM INDEX SIZE WAS NOT BEING UPDATED CORRECTLY. 7.15 VERSION: V7.00 CHANGE DATE: 10/02/97 PROGRAMMER: KATHY CAMPER PROGRAM REQUEST: 00015458 DESCRIPTION: REMOVED REFERENCES TO ACTIVITY AND MISCELLANEOUS FEE, NOW HAVE A COMBINED FEES TOTAL. THE AMOUNT THAT WILL NOW APPEAR IN THE "OTHER" CHARGES WILL BE ANY CHARGE OTHER THAN TUITION, LAB, OR COMBINED FEES (I.E., OBLIGATIONS, WHATEVER). 7.16 VERSION: V7.01 CHANGE DATE: 03/98 PROGRAMMER: KATHY CAMPER PROGRAM REQUEST: 00018008 DESCRIPTION: - MODIFIED TO FUNCTION CORRECTLY AFTER YEAR 2000. - RECOMPILED AND TESTED USING NEW COBOL COMPILER.