0.009/21/98 MARIE GORDON 1.0 PROGRAM NARRATIVE ----------------- PROGRAM FIN070 IS USED TO ENTER OR UPDATE GRANT AND LOAN AWARD DETAIL INFORMATION FOR ONE TERM OF THE FINANCIAL AID ACADEMIC YEAR. THE PROGRAM ALSO DISPLAYS YEAR-TO-DATE TOTAL INFORMATION. INITIAL INPUT TO THE PROGRAM IS A SOCIAL SECURITY NUMBER, THE FINANCIAL AID PROGRAM AND ACADEMIC YEAR, AND A TERM NAME AND YEAR. THE SOCIAL SECURITY NUMBER AND FINANCIAL AID PROGRAM ARE REQUIRED. FOR LOANS, AN OPTIONAL LOAN CONTROL VALUE MAY BE ENTERED. IF THE ACADEMIC YEAR AND TERM VALUES ARE LEFT BLANK, THE TERM FROM THE MAIN MENU IS USED. THE ACADEMIC YEAR TO BE USED WILL BE RETRIEVED FROM THE CTLQUART SEGMENT OF THE CONTROL DATA BASE. THE SOCIAL SECURITY NUMBER ENTERED MUST BE A VALID SOCIAL SECURITY NUMBER ON THE ACTIVE STUDENT DATA BASE AND THE FINANCIAL AID PROGRAM HAVE A CTLFAPGM SEGMENT FOR THE GIVEN TERM. THE PROGRAM OBTAINS DEMOGRAPHIC AND ACADEMIC INFORMATION ABOUT THE STUDENT FROM THE STUDENTM SEGMENT, AND OBTAINS FINANCIAL AID MASTER RECORD INFORMATION FROM THE FINMASTR SEGMENT. THE YEARLY AWARD AMOUNT IS OBTAINED FROM THE GRNTAWRD OR LOANMSTR SEGMENT AND THE TERM AWARD AMOUNT IS OBTAINED FROM THE ASSOCIATED QTOT SEGMENT. IF THERE IS NO AWARD SEGMENT FOR THE ACADEMIC YEAR, OR THE TERM TOTAL SEGMENT IS NOT FOUND, THE PROGRAM INSTRUCTS THE OPERATOR TO ENTER A NEW SOCIAL SECURITY NUMBER OR ACADEMIC YEAR. IF THE STUDENT HAS A GRNTAWRD OR LOANMSTR SEGMENT, THE FINANCIAL AID CONTROL SEGMENT IS READ FOR THE YEAR. THEN, FIN321S AND FIN361S ARE CALLED TO CALCULATE THE AMOUNT USED FROM THE YEARLY AWARD FOR EACH TERM OF THE ACADEMIC YEAR, SEND BACK ADJUST- MENT AND DISBURSEMENT RECORDS FOR THE CURRENT TERM, CALCULATE THE CURRENT TERM AWARD, FEES, TUITION, AND CHARGE TOTAL INFORMATION, AND CALCULATE THE REMAINING YEARLY AWARD. THE ANNUAL AWARD AMOUNT WILL SERVE AS A YEARLY LIMIT FOR THE DISBURSEMENTS FROM THE PROGRAM. WHEN THE ANNUAL AMOUNT IS AWARDED, TERM TOTAL SEGMENTS ARE INSERTED FOR EACH TERM OF THE ACADEMIC YEAR TO RECORD THE TERM AWARD. THE TERMS ARE SPECIFIED IN A CONTROL SEGMENT(CTLFAPGM) FOR THE ACADEMIC YEAR, WHICH IS INPUT USING FIN026. THE TERM AWARD ASSUMES FULL-TIME ENROLLMENT AND IS COMPUTED ACCORDING TOT HE NUMBER OF TERMS ENTERED ON FIN026. FIN070 ALLOWS A STUDENT'S TERM AWARD TO BE CHANGED IF THE OPTION IS SET TO ALLOW IT. IF CHANGED, THE TERM AWARDS ARE ADDED TOGETHER TO UPDATE THE ANNUAL AWARD AMOUNT. THIS ALLOWS THE TERM AWARDS FOR PRIOR TERMS TO BE UNAFFECTED BY THE CHANGE AND PROVIDES A WAY TO ADJUST THE ANNUAL AWARD. THE YEAR-TO-DATE COMPUTATIONS WILL REFLECT THE AWARD BASED ON ENROLLMENT. THE AWARD BASED ON ENROLLMENT IS RECORDED IN THE TERM TOTALS SEGMENTS AS THE BASE AWARD. THE BASE AWARD AMOUNTS ARE CALCULATED BY FIN361S USING THE FORMULA DEFINED IN THE FINANCIAL AID CONTROL SEGMENT FOR ENROLLMENT LEVEL AND AWARD PERCENTAGE. THE CTLQUART SEGMENT IS READ TO DETERMINE IF THE TERM IS CLOSED FROM THE FIN-AID-TERM-CLOSED FLAG. "Y" WILL INDICATE A FINAL FIN369 HAS BEEN RUN. IF THE TERM HAS BEEN CLOSED, THE PROGRAM OPTION SEGMENT IS CHECKED TO DETERMINE IF AWARD ADJUST- MENTS MAY BE ADDED, UPDATED OR DELETED. IF THE PROGRAM OPTION IS SET TO "N", THE PROGRAM WILL MAKE THE AWARD ADJUSTMENT ENTRY FIELDS PROTECTED, AND ISSUE A MESSAGE THAT AWARD ADJUSTMENTS MAY NOT BE ENTERED. THE CALCULATION SUBPROGRAM WILL USE THE TERM TOTALS SEGMENT TO RETRIEVE THE TERM BASE AWARD, AND IF THE ADJUSTMENT AND DISBURSEMENT OR ACCOUNTS RECEIVABLE CHARGE RECORDS HAVE BEEN DELETED, IT WILL USE THESE TOTALS AS WELL TO SHOW AWARD USAGE FOR THE TERM. IF THE PROGRAM OPTION IS SET TO ALLOW UPDATES FOR A CLOSED TERM, THE PROGRAM WILL LEAVE THE ADJUSTMENT ENTRY FIELDS ACCESSIBLE, AND WILL NOTIFY THE OPERATOR THAT THE TERM IS CLOSED AND THAT IF ADJUSTMENTS ARE UPDATED FIN060 SHOULD BE RUN TO UPDATE THE TERM TOTALS SEGMENT. IF THE TERM IS NOT CLOSED OR THE PROGRAM UPDATE OPTION IS "Y", THE OPERATOR MAY ENTER, UPDATE OR DELETE TERM AWARD ADJUST- MENTS. THESE CHANGES WILL NORMALLY RESULT IN A CHANGE TO THE CURRENT TERM AND REMAINING YEARLY AWARD TOTALS; SO THE SUBPRO- GRAM IS CALLED TO RECALCULATE THESE FIGURES, PROVIDING INSTANT VERIFICATION OF THE EFFECT THE CHANGES HAVE ON THE STUDENT'S AWARD. ONCE AGAIN, IF THE TERM IS CLOSED, THE TERM BASE AWARD FROM THE GRNTQTOT OR LOANQTOT SEGMENT WILL ALWAYS BE USED. THE TERM AWARD AMOUNT CANNOT BE CHANGED AT THE SAME TIME ADJUSTMENTS ARE UPDATED. IF THE PROGRAM OPTION ALLOWS THE TERM AWARD TO BE CHANGED AND THE KEYED AMOUNT IS NUMERIC, THE TERM AWARD AND ANNUAL AWARD IS UPDATED. INPUT DATA KEYED IN THE TRANSACTION LINE IS EDITED; AND IF ERRORS ARE FOUND, THE PROGRAM WILL ISSUE APPROPRIATE MESSAGES AND POSITION THE CURSOR AT THE FIELD IN ERROR. ONCE ALL DATA PASSES THE EDITS, THE PROGRAM WILL UPDATE THE ADJUSTMENT RECORD AND CALL THE SUBPROGRAMS TO OBTAIN THE REVISED INFORMATION. THE OPERATOR WILL THEN BE PROMPTED TO ENTER A NEW SOCIAL SECURITY NUMBER. TWO PROGRAM OPTIONS CONTROL THE UPDATING AND DELETION OF THE TERM AWARD ADJUSTMENT SEGMENTS. THE UPDATE OPTION ALLOWS/DISALLOWS UPDATING OF ADJUSTMENT SEGMENTS. IF THE UPDATE OPTION IS SET TO "Y", THE ADJUSTMENT SEGMENTS MAY BE UPDATED ONCE THEY ARE ADDED. IF IT IS "N", THE OPERATOR WOULD HAVE TO ENTER AN OFFSETTING ADJUSTMENT RECORD OR DELETE AND RE-ADD THE AFFECTED RECORD. THE DELETE OPTION ALLOWS/DISALLOWS THE DELETION OF ADJUSTMENT SEGMENTS. IF THE DELETE OPTION IS NOT SET TO "Y", THE ADJUSTMENT RECORDS MAY NOT BE DELETED. THIS WOULD FORCE THE OPERATOR TO ENTER OFFSETTING ADJUSTMENT RECORDS. IF THE DELETE OPTION IS SET TO "Y", THE PRO- GRAM WILL ASK THE OPERATOR TO CONFIRM THE DELETE BY ENTERING A "Y" IN THE TRAN CODE FIELD. THE ADJUSTMENT SEGMENT WILL THEN BE DELETED. * 2.0 USER OPERATING INSTRUCTIONS --------------------------- 1. INITIALIZING THE PROGRAM: ENTER THE SOCIAL SECURITY NUMBER, FINANCIAL AID PROGRAM, ACADEMIC YEAR AND TERM NAME AND YEAR. THE ACADEMIC YEAR AND TERM NAME ARE OPTIONAL; IF LEFT BLANK, THE TERM AND YEAR ENTERED ON THE MAIN MENU SCREEN WILL BE USED. FOR LOANS, THE LOAN CONTROL NUMBER IS ALSO ENTERED (SPACE IS VALID). THE PROGRAM MUST BE ABLE TO FIND THE PROGRAM OPTION SEGMENT AND THE CONTROL SEGMENT FOR THE FINANCIAL AID YEAR IN ORDER TO CONTINUE PROCESSING. IF THE SOCIAL SECURITY NUMBER IS ON THE ACTIVE STUDENT DATA BASE, THE CURRENT INFORMATION FROM THE STUDENTM RECORD WILL BE SHOWN. IF THE SOCIAL SECURITY NUMBER IS NOT ON THE ACTIVE STUDENT DATA BASE, THE OPERATOR WILL BE PROMPTED TO ENTER A NEW SOCIAL SECURITY NUMBER AND PRESS ENTER. IF THE SOCIAL SECURITY NUMBER IS FOUND ON THE FINANCIAL AID DATA BASE FOR THE ACADEMIC YEAR, THE FINANCIAL AID MASTER INFORMATION WILL ALSO BE SHOWN. IF THE SOCIAL SECURITY NUMBER IS NOT FOUND ON THE FINANCIAL AID DATA BASE FOR THE ACADEMIC YEAR, THE STUDENT WILL BE PROMPTED TO ENTER A NEW SOCIAL SECURITY NUMBER OR ACADEMIC YEAR. THE EXISTING GRANT OR LOAN INFORMATION WILL BE RETRIEVED FROM THE DATA BASE, AND TERM TOTALS FROM THE AID CALCULATION SUBPROGRAM. IF THERE ARE NO AWARD SEGMENTS FOR THE ACADEMIC YEAR, OR THE TERM TOTAL SEGMENT IS NOT FOUND, THE OPERATOR WILL BE PROMPTED TO ENTER A NEW SOCIAL SECURITY NUMBER OR ACADEMIC YEAR. 2. UPDATING THE TERM AWARD: IF THE TERM AWARD IS TO BE CHANGED, KEY THE NEW TERM AWARD AND PRESS ENTER. THE PROGRAM WILL UPDATE THE TERM TOTAL SEGMENT WITH THE NEW AMOUNT, AND THEN UPDATE THE AWARD SEGMENT WITH THE NEW ANNUAL AWARD AMOUNT (COMPUTED BY ADDING THE TERM AWARDS). THIS UPDATE WILL ONLY OCCUR IF THE PROGRAM OPTION SEGMENT IS SET TO ALLOW IT. 3. UPDATING LOAN/GRANT DATA: IF ADJUSTMENTS ARE TO BE ADDED, UPDATED, OR DELETED, MAKE ALL CHANGES AS DESCRIBED BELOW AND THEN PRESS ENTER. AGAIN, THE PROGRAM WILL EDIT THE INPUT DATA, ISSUE APPROPRIATE MESSAGES, AND PERFORM THE NECESSARY FUNCTIONS. FOR A LISTING OF ALL ERROR MESSAGES AND THE APPROPRIATE OPERATOR ACTION, SEE SECTION 5.4 - MESSAGES. ADDING ADJUSTMENTS: ------------------- ENTER AN "A" IN THE TRAN CODE FIELD AND KEY IN ALL ADJUSTMENT DATA. ALL ADJUSTMENT FIELDS ARE REQUIRED, AND WILL BE EDITED BY THE PROGRAM FOR VALIDITY. ADDITION OF ADJUSTMENT RECORDS WILL ALSO CAUSE THE TERM AWARD TOTALS AND REMAINING YEARLY AWARD AMOUNT TO BE RECALCULATED. UPDATING ADJUSTMENT RECORDS: ---------------------------- ENTER A "U" IN THE TRAN CODE FIELD, THE ADJUSTMENT NUMBER TO BE UPDATED, AND THE FIELDS WHICH ARE TO BE CHANGED. IF THE UPDATE PROGRAM OPTION IS SET TO "N", THE PROGRAM WILL NOT ALLOW THE ADJUSTMENT RECORD TO BE UPDATED. IN THIS CASE, AN OFFSETTING ADJUSTMENT RECORD WILL HAVE TO BE ENTERED, OR THE AFFECTED AD- JUSTMENT RECORD DELETED (IF THE DELETE OPTION ALLOWS) AND RE- ADDED. DELETING FINANCIAL AID AWARDS: ------------------------------ ENTER A "D" IN THE TRAN CODE FIELD, AND THE NUMBER OF THE AD- JUSTMENT RECORD TO BE DELETED. IF THE DELETE PROGRAM OPTION IS SET TO "N", THE PROGRAM WILL NOT ALLOW THE DELETE. IN THIS CASE, AN OFFSETTING ADJUSTMENT RECORD MUST BE ADDED. IF THE PROGRAM DELETE OPTION IS SET TO "Y", THE PROGRAM WILL ASK THE OPERATOR TO VERIFY THE DELETE BY ENTERING A "Y" IN THE TRAN CODE FIELD. ONCE THIS IS DONE, THE ADJUSMENT RECORD WILL BE DELETED. 4. EXITING THE PROGRAM: TO EXIT THE PROGRAM, KEY A NEW TRANSACTION NUMBER IN THE "TRANS NO" FIELD AT UPPER LEFT OF THE SCREEN AND PRESS ENTER. * 3.0 SCREEN LAYOUT ------------- TRAN NO:FIN070 LT: :::::::: :::::::::::::::::::::: ::::::::::::::::::::: CONTROL FINAID AWARD UPDATE SSN ___ - __ - ____ FINAID PGM ____ _ ACADEMIC YR __ / __ TERM ______ __ :::::::::::::::: :::::::::: : :: CAMP : TRM CR ::: ACAD STAT :::::::: :::::::::::::::::::::: :::::::: JUR ::: CUM CR ::: ATT VERIF :::::::: :::::::::::::::: :: ::::::::: CURR :::: GPA ::::: STAT: :::::::::::: TERM AWARD :::: . :: TERM AWARD ADJUSTMENTS TERM DISBURSEMENTS NO AMOUNT T R DATE AMOUNT TP CHECK# TERM:TUITION ::::::::: _ __ ____ . __ _ _ __ / __ / __ FEES ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: BASE AWARD ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: NET ADJUST ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: ADJ AWARD ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: CHG: TUITION ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: FEES ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: OTHER ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: NET DISB ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: REMAIN AWARD ::::::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: :: ::::::::: : : ::/::/:: :::::::: :: :::::: TERM TERM AWD BASE AWD TUITION FEES OTHER NET DISB YRLY: ::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::: USED: ::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::: REM: ::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 4.0 FILES ----- 4.1 DATA BASE SEGMENTS USED: 1. CTLDBD A. CTLQUART (READ) B. CTLFAPGM (READ) C. CTLPROPT (READ) 2. CURDBD A. CURMASTR (READ) 3. FINDBD A. FINMASTR (READ) B. GRNTAWRD (READ, UPDATE) C. GRNTQTOT (READ, UPDATE) D. GRNTADJ (READ, UPDATE) D. GRNTDISB (READ BY FIN361S) E. LOANMSTR (READ, UPDATE) F. LOANQTOT (READ, UPDATE) G. LOANADJ (READ, UPDATE) G. LOANDISB (READ BY FIN361S) 5. STUDBD A. STUDENTM (READ) B. STUREGIS (READ BY FIN321S) C. STUACCTD (READ BY FIN321S) 6. ACCDBD A. ACCTMSTR (READ BY FIN321S) 4.2 ADDITIONAL FILES USED: N/A 4.3 INPUT/OUTPUT RECORD LAYOUT: N/A 5.0 SPECIAL FEATURES ---------------- 5.1 CALLING PROGRAMS: N/A 5.2 SUBPROGRAMS CALLED: FIN321S, FIN361S, UTL100S 5.3 MESSAGE SEGMENT CODES: NONE 5.4 SPECIAL MESSAGES: 1. "PROGRAM OPTION SEGMENT NOT FOUND - CANNOT PROCESS TRANSACTION" MEANING - PROGRAM OPTION SEGMENT NECESSARY TO THE PROGRAM WAS NOT RETRIEVED (FIN07001). ACTION - CONTACT SIS LIAISON OR REGIONAL COORDINATOR. 2. "SSNO MUST BE NUMERIC ... CORRECT AND RE-ENTER" MEANING - NON-NUMERIC SOCIAL SECURITY NUMBER WAS ENTERED. ACTION - KEY IN A VALID SOCIAL SECURITY NUMBER. 3. "SSNO NOT ON ACTIVE STUDENT DATA BASE...CORRECT AND RE-ENTER" MEANING - SOCIAL SECURITY NUMBER IS NOT ON THE ACTIVE STUDENT DATA BASE. ACTION - ENTER A VALID SOCIAL SECURITY NUMBER. 4. "INVALID TERM NAME ... CORRECT AND RE-ENTER" MEANING - TERM NAME ENTERED WAS NOT "SUMMER", "FALL ", OR "SPRING". ACTION - ENTER VALID TERM NAME OR BLANK TO USE DEFAULT FROM MAIN MENU. 5. "INVALID YEAR ... CORRECT AND RE-ENTER" MEANING - YEAR OF TERM ENTERED WAS NOT BLANK OR NUMERIC ACTION - ENTER A VALID YEAR OR SPACES. 6. "ACADEMIC YEAR MUST BE BLANK OR NUMERIC ... CORRECT AND RE -ENTER" MEANING - THE ACADEMIC YEAR ENTERED WAS NOT BLANK OR A NUMERIC VALUE. ACTION - ENTER VALID ACADEMIC YEAR OR BLANKS FOR DEFAULT. 7. "TERM NOT ON TERM MASTER ... CORRECT AND RE-ENTER" MEANING - YEAR/TERM WAS NOT FOUND ON THE TERM SEGMENT OF THE CONTROL DATA BASE. ACTION - ENTER A VALID YEAR/TERM OR SPACE FOR DEFAULT. 8. "ACADEMIC YEAR DOES NOT INCLUDE TERM ... CORRECT AND RE -ENTER" MEANING - THE ACADEMIC YEAR ENTERED IS NOT THE ONE FOUND IN THE TERM SEGMENT OF THE CONTROL DATA BASE ACTION - ENTER A VALID MATCH FOR ACADEMIC YEAR OR SPACES. 9. "STUDENT NOT ON AID FOR ACADEMIC YEAR - ENTER NEW SSNO OR ACAD YEAR" MEANING - THE STUDENT DOES NOT HAVE A FINANCIAL AID MASTER RECORD FOR THE ACADEMIC YEAR. ACTION - USE FIN005 TO ENTER THE MASTER RECORD DATA. 10. "STUDENT HAS NO SEOG AWARD FOR ACADEMIC YEAR...ENTER NEW SSNO OR ACAD YEAR" MEANING - THE STUDENT DOES NOT HAVE A SEOGAWRD SEGMENT FOR THE ACADEMIC YEAR. ACTION - USE FIN010 TO PUT ON THE AWARD. 11. "FIN AID CONTROL SEG FOR ACAD YR NOT FOUND...CANNOT PROCESS TRANSACTION" MEANING - THE CONTROL SEGMENT CONTAINING THE FINANCIAL AID INFORMATION FOR THE ACADEMIC YEAR (CTLFINYR) WHICH IS NECESSARY TO THE PROGRAM WAS NOT RETRIEVED. ACTION - CONTACT SIS LIAISON OR REGIONAL COORDINATOR. 12. "CONTROL SEG DOES NOT INCLUDE THIS TERM" MEANING - THE CONTROL SEGMENT FOR ACADEMIC YEAR (CTLFINYR) DOES NOT HAVE THIS TERM LISTED AS ONE OF THE TERMS FOR THIS ACADEMIC YEAR. ACTION - USE FIN025 TO CHECK THE CONTROL SEGMENT. 13. "SEOG TERM TOTAL SEGMENT NOT FOUND" MEANING - THE SEOGQTOT SEGMENT FOR THE SELECTED TERM WAS NOT FOUND IN THE DATA BASE. ACTION - REPORT THE MESSAGE ALONG WITH SOCIAL SECURITY NUMBER TO SIS LIAISON. 14. "ERROR RETURNED FROM FIN321S - XXXXXXXXXXXXXXXXXXXXXXXXX PLEASE NOTIFY SIS LIAISON" MEANING - FIN321S HAS ENCOUNTERED AN ERROR CONDITION. ACTION - REPORT THE MESSAGE TO THE SIS LIAISON. 15. "ERROR RETURNED FROM FIN361S - XXXXXXXXXXXXXXXXXXXXXXXXX PLEASE NOTIFY SIS LIAISON" MEANING - FIN361S HAS ENCOUNTERED AN ERROR CONDITION. ACTION - REPORT THE MESSAGE TO THE SIS LIAISON. 16. "TERM CLOSED ... CANNOT UPDATE ADJUSTMENTS" MEANING - FIN-AID-TERM-CLOSED IS "Y" FOR THE TERM AND THE PROGRAM OPTION IS NOT SET TO ALLOW UPDATES. 17. "TERM CLOSED ... IF ADJUSTMENTS UPDATED SHOULD RUN FIN060" MEANING - FIN-AID-TERM-CLOSED IS "Y" FOR THE TERM AND THE PROGRAM IS SET TO ALLOW UPDATES, BUT FIN060 SHOULD BE RUN AFTER ADJUSTMENT UPDATES TO THEN UPDATE THE SEOGQTOT SEGMENTS. 18. "ALL CURRENT DATA SHOWN ... KEY UPDATES AND PRESS ENTER" ACTION - KEY IN UPDATES. 19. "INELIGIBLE-AWARD/DISBURSEMENT FLAG IS 'N' ENTER UPDATES" MEANING - THE SEOG-AWARD-DISB-FLAG IS SET TO 'N' 20. "STUDENT ON ACAD. SUSPENSION-NO AWARD- ENTER UPDATES" MEANING - FIN-AID-TERM-CLOSED IN THE TERM SEGMENT IS BLANK OR '0' AND STATUS-CURR OF STUDENT MASTER SEGMENT IS '3' 21. "STUDENT ON ACAD. DISMISSAL-NO AWARD- ENTER UPDATES" MEANING - FIN-AID-TERM-CLOSED IN THE TERM SEGMENT IS BLANK OR '0' AND STATUS-CURR OF STUDENT MASTER SEGMENT IS '4' 22. "STUDENT ON FIN. AID. SUSPENSION- NO AWARD- ENTER UPDATES" MEANING - THE FIN-AID-STATUS FIELD FOR THE CURRENT TERM IS ALPHABETIC 23. "STUDENT ON FIN. AID. WARNING - AWARD CALC ENTER UPDATES" MEANING - THE FIN-AID-STATUS FIELD FOR THE CURRENT TERM IS NUMERIC 24. "CREDITS NON INCLUDED IN AWARD CALCULATED ENTER UPDATES" MEANING - THE SUBPROGRAM FOUND REGISTRATIONS FOR INELIGIBLE COURSES 25. "STUDENT IN INELIGIBLE CURR- AWARD CALC ENTER UPDATES" MEANING - THE FIN. AID. CONTROL SEGMENT FOR THIS ACAD YR HAS THIS CURRICULUM CODED AS INELIGIBLE 26. "NO SELECTIVE SERVICE FLAG-AWARD CALCULATED-ENTER UPDATES" MEANING - THE SELECT-SVC-ED-PURP-STMT-FLAG IN THE FINANCIAL AID MASTER SEGMENT HAS 'Y' IN IT 27. "MISSING FIN AID TRANSCRIPTS(S)- AWARD CALC-ENTER UPDATES" MEANING - THE NUMBER OF TRANSCRIPTS REQUIRED IN THE FINANCIAL AID MASTER SEGMENT IS GREATER THAN THE NUMBER RECEIVED 28. "BASE AWD > REMAINDER YR AWARD-REMAIN USED ENTER UPDATES" MEANING - THE BASE AWARD GREATER THAN THE ANNUAL AWARD MINUS USED YEAR-TO-DATE (NOT INCLUDING CURRENT TERM CHARGES AND DISBURSEMENTS) 29. "ADJ AWD > REMAINDER YRLY AWARD-REMAIN USED-ENTER UPDATES" MEANING - THE ADJUSTED AWARD IS GREATER THAN THE ANNUAL AWARD MINUS USED YEAR-TO-DATE (NOT INCLUDING CURRENT TERM CHARGES AND DISBURSEMENTS) 30. "ADJ TOTAL > REMAINDER YR AWD-REMAIN USED ENTER UPDATES" MEANING - TOTAL ADJUSTMENTS IS GREATER THAN THE ANNUAL AWARD MINUS USED YEAR-TO-DATE (NOT INCLUDING CURRENT TERM CHARGES AND DISBURSEMENTS) 31. "PREVIOUSLY FOUND TERM SEGMENT NOT FOUND...CONTACT SIS LIAISON" MEANING - THE PROGRAM CANNOT LOCATE THE TERM MASTER RECORD THAT WAS PREVIOUSLY READ. ACTION - REPORT THE MESSAGE ALONG WITH SOCIAL SECURITY NUMBER TO SIS LIAISON. 32. "PREVIOUSLY DISPLAYED STUDENT NOT FOUND ... CONTACT SIS LIAISON" MEANING - THE PROGRAM CANNOT LOCATE THE STUDENT MASTER RECORD THAT WAS PREVIOUSLY SHOWN. ACTION - REPORT THE MESSAGE ALONG WITH SOCIAL SECURITY NUMBER TO SIS LIAISON. 33. "PREVIOUSLY FOUND FIN AID MASTER NOT FOUND...CONTACT SIS LIAISON" MEANING - THE PROGRAM CANNOT LOCATE THE FINANCIAL AID MASTER RECORD THAT WAS PREVIOUSLY SHOWN. ACTION - REPORT THE MESSAGE ALONG WITH ACADEMIC YEAR AND SOCIAL SECURITY NUMBER OF THE FINMASTR RECORD. 34. "PREVIOUSLY DISPLAYED SEOG AWARD NOT FOUND...CONTACT SIS LIAISON" MEANING - THE PROGRAM CANNOT LOCATE THE SEOGAWRD RECORD THAT WAS PREVIOUSLY SHOWN. ACTION - REPORT THE MESSAGE ALONG WITH ACADEMIC YEAR AND SOCIAL SECURITY NUMBER OF THE FINMASTR RECORD. 35. "NO CHANGES DETECTED, NO UPDATE PERFORMED ... ENTER NEW SOCIAL SECURITY NUMBER" MEANING - NO CHANGES WERE MADE IN THE DISPLAYED DATA. 36. "ACTION CODE MUST BE "A" (ADD), "U" (UPDATE), "D" (DELETE), OR BLANK" MEANING - AN INVALID CHARACTER WAS ENTERED IN THE TRAN CODE FIELD. ACTION - CORRECT AND RE-ENTER THE CODE. 37. "MUST HAVE ACTION CODE OF "A", "U" OR "D" TO ENTER ADJUSTMENT DATA" MEANING - DATA WAS KEYED IN THE TRANSACTION LINE BUT THE ACTION CODE WAS NOT KEYED. ACTION - ENTER THE CODE. 38. "CANNOT CHANGE AWARD AMOUNT AND UPDATE ADJUSTMENTS AT THE SAME TIME" MEANING - THE TRANSACTION LINE WAS ENTERED AT THE SAME TIME THE AWARD AMOUNT WAS CHANGED AND THE PROGRAM CANNOT PROCESS BOTH AT THE SAME TIME. ACTION - DO ONE OR THE OTHER. 39. "AWARD AMOUNT MUST BE NUMERIC" MEANING - A NON-NUMERIC CHARACTER WAS ENTERED IN THE AWARD AMOUNT FIELD. ACTION - CORRECT AND RE-ENTER. 40. "PROGRAM OPTION WILL NOT ALLOW UPDATE OF THE TERM AWARD... CORRECT AND RE-ENTER" MEANING - THE PROGRAM OPTION SEGMENT DID NOT HAVE A 'Y' IN THE UPDATE TERM AWARD OPTION FIELD. ACTION - CHANGE THE OPTION RECORD IS NECESSARY. 41. "NO ADJUSTMENT RECORDS TO BE DELETED...CORRECT AND RE-ENTER" MEANING - THERE ARE NO ADJUSTMENT RECORDS DISPLAYED BUT THERE IS A 'D' IN THE ACTION CODE. ACTION - CORRECT AND RE-ENTER. 42. "PROGRAM OPTION WILL NOT ALLOW DELETE OF ADJUSTMENT... CORRECT AND RE-ENTER" MEANING - THE PROGRAM OPTION SEGMENT IS NOT SET TO ALLOW ADJUSTMENTS TO BE DELETED. 43. "CANNOT DELETE ADJUSTMENT...NUMBER DOES NOT EXIST" MEANING - THE ADJUSTMENT NUMBER ENTERED IN THE TRANSACTION LINE IS NOT DISPLAYED AS ONE OF THE ADJUSTMENTS. ACTION - CORRECT AND RE-ENTER. 44. "ENTER "Y" TO CONFIRM DELETE" ACTION - ENTER A "Y" IN THE ACTION FIELD TO DELETE. 45. "NO ADJUSTMENT RECORDS TO BE UPDATED...CORRECT AND RE-ENTER" MEANING - THERE ARE NO ADJUSTMENT RECORDS DISPLAYED BUT THERE IS A 'U' IN THE ACTION CODE. ACTION - CORRECT AND RE-ENTER. 46. "PROGRAM OPTION WILL NOT ALLOW UPDATE OF ADJUSTMENT... CORRECT AND RE-ENTER" MEANING - THE PROGRAM OPTION SEGMENT IS NOT SET TO ALLOW ADJUSTMENTS TO BE UPDATED. 47. "ADJUSTMENT DATE MUST BE NUMERIC...CORRECT AND RE-ENTER" 48. "ADJUSTMENT MONTH INVALID ... CORRECT AND RE-ENTER" 49. "ADJUSTMENT DAY INVALID FOR MONTH...CORRECT AND RE-ENTER" 50. "ADJUSTMENT REASON CODE MUST BE NUMERIC...CORRECT AND RE-ENTER" 51. "ADJUSTMENT TYPE MUST BE "+" OR "-" ... CORRECT AND RE-ENTER" 52. "ADJUSTMENT AMOUNT MUST BE NUMERIC...CORRECT AND RE-ENTER" 53. "ADJUSTMENT NUMBER MUST BE NUMERIC...CORRECT AND RE-ENTER" 54. "CANNOT UPDATE ADJUSTMENT-NUMBER DOES NOT EXIST" MEANING - THE ADJUSTMENT NUMBER ENTERED IN THE TRANSACTION LINE IS NOT DISPLAYED AS ONE OF THE ADJUSTMENTS. ACTION - CORRECT AND RE-ENTER. 55. "CANNOT ADD ADJUSTMENT-NUMBER ALREADY EXISTS-CORRECT AND RE-ENTER" MEANING - THE ADJUSTMENT NUMBER ENTERED IN THE TRANSACTION LINE IS DISPLAYED AS ONE OF THE ADJUSTMENTS ALREADY ON FILE. ACTION - CORRECT AND RE-ENTER. 56. "DELETE NOT CONFIRMED ... ENTER NEW SSNO" MEANING - THE PROGRAM WAS CHECKING FOR A 'Y' IN THE ACTION CODE BEFORE PROCEEDING WITH THE DELETE. SINCE THE 'Y' WAS NOT THERE, THE DELETE WAS NOT DONE. 57. "PREVIOUSLY DISPLAYED ADJUSTMENT NOT FOUND ... CONTACT SIS LIAISON" MEANING - THE PROGRAM CANNOT LOCATE THE ADJUSTMENT SEGMENT THAT WAS PREVIOUSLY SHOWN. ACTION - REPORT THE MESSAGE ALONG WITH ACADEMIC YEAR AND SOCIAL SECURITY NUMBER OF THE FINMASTR RECORD. 58 "DUPLICATE ADJUSTMENT RECORD ... CANNOT ADD" MEANING - THE PROGRAM ATTEMPTED TO ADD THE ADJUSTMENT BUT THE SEGMENT WAS FOUND TO ALREADY EXIST. 59 "CANNOT CHANGE AWARD AMOUNT WHEN TERM IS CLOSED...USE FIN060" MEANING - THE USER CHANGED THE TERM AWARD WHEN THE TERM IS CLOSED. ACTION - USE FIN060. 60 "ADJUSTMENT NO CANNOT BE SPACES...PLEASE CORRECT" MEANING - THE USER ENTERED A TRAN CODE OF 'D' BUT DID NOT KEY THE ADJUSTMENT NO. ACTION - ENTER THE ADJUSTMENT NO. 61. "DELETE SUCCESSFULLY COMPLETED ... ENTER NEW SSNO" 62. "UPDATES SUCCESSFULLY COMPLETED" 63. "AWARD AMOUNT UPDATED" 6.0 PROGRAM OPTIONS: --------------- FIN07001 - THIS OPTION RECORD IS USED BY FIN070 TO DETERMINE IF LOAN/GRANT ADJUSTMENT RECORDS MAY BE DELETED AND/OR UPDATED. FIELD POS OPTION NAME VALUE PROCESSING DESCRIPTION ------------------------------------------------------------------- 1 ] UPD-ADJ-OPT ] Y ] PROGRAM WILL ALLOW UPDATE OF ] ] ] AWARD ADJUSTMENT SEGMENT ] ] ] ] ] N ] PROGRAM WILL NOT ALLOW UPDATE OF ] ] ] AWARD ADJUSTMENT SEGMENT--DEFAULT ] ] ] 2 ] DEL-ADJ-OPT ] Y ] PROGRAM WILL ALLOW DELETE OF ] ] ] AWARD ADJUSTMENT SEGMENT ] ] ] ] ] N ] PROGRAM WILL NOT ALLOW DELETE OF ] ] ] AWARD ADJUSTMENT SEGMENT--DEFAULT ] ] ] 3 ] UPD-CLOSED ] Y ] PROGRAM WILL ALLOW UPDATING OF ] ] ] AWARD ADJUSTMENT SEGMENT OR ] ] ] TERM AWARD WHEN THE TERM HAS ] ] ] BEEN CLOSED ] ] ] ] ] N ] PROGRAM WILL NOT ALLOW UPDATING ] ] ] OF AWARD ADJUSTMENT SEGMENT OR ] ] ] THE TERM AWARD WHEN THE TERM HAS ] ] ] BEEN CLOSED--DEFAULT ] ] ] 4 ] UPD-TERM-AWD-OPT ] Y ] PROGRAM WILL ALLOW THE TERM ] ] ] AWARD TO BE CHANGED ] ] ] ] ] N ] PROGRAM WILL NOT ALLOW THE TERM ] ] ] AWARD TO BE CHANGED--DEFAULT ] ] ] 5-80 ] FILLER ] ] 7.0 PROGRAM CHANGE HISTORY: ---------------------- 7.1 VERSION NO: V4.42 CHANGE DATE: 01/15/93 PROGRAMMER NAME: MARIE GORDON PROGRAM CHANGE REQUEST NO: 00010507 DESCRIPTION OF CHANGE: NEW PROGRAM CHANGE DATE: 02/05/93 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: 00011587 DESCRIPTION OF CHANGE: - MODIFIED MAP AND PROGRAM TO COMBINE FINANCIAL AID PROGRAM ID AND LOAN CONTROL FIELD TO BE CONSISTENT WITH FIN060. - MODIFIED PROGRAM TO ENSURE THAT UNDERLINES ARE MOVED TO THE SOCIAL SECURITY NUMBER AND FINANCIAL AID PROGRAM ID FIELDS WHEN THEY ARE LEFT BLANK. 7.2 RELEASE VERSION: V5.05 CHANGE DATE: 10/15/93 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: 00013060 DESCRIPTION OF CHANGE: - MADE SURE THAT JURISDICTIONS BEGINNING WITH "C" ARE ARE INCLUDED IN OUT-OF-STATE TEST. PROGRAM CHANGE REQUEST NO: 00011963 DESCRIPTION OF CHANGE: - MODIFIED DELETE AND REPLACE CALLS FOR LOANADJ, LOANQTOT, GRNTADJ, AND GRNTQTOT TO USE THE STANDARD IOAREA. 7.3 RELEASE VERSION: V5.05 CHANGE DATE: 06/17/94 PROGRAMMER NAME: KATHY CAMPER PROGRAM CHANGE REQUEST NO: 00013657 DESCRIPTION OF CHANGE: - MODIFIED TO NOT DISPLAY "BASE AWARD > TERM AWARD" MESSAGE IF MAX-TERM-PER-CREDIT FIELD IN CTLFAPGM NOT = 'T'. 7.19 VERSION NO: V5.15S CHANGE DATE: 09/09/94 PROGRAMMER NAME: ANDREW HASLETT PROGRAM CHANGE REQUEST NO: 00014359 DESCRIPTION OF CHANGE: - MODIFIED TRANSACTION TO DENY PROCESSING IF THE COMPUTER DISBURSE AND CHARGE TUITION FLAGS ARE SET TO 'N'. IN THIS CASE, THE PROGRAM RETURNS A MESSAGE TO USE THE FIN045 TRANSACTION AND SUBSEQUENT PROCESSING IS TERMINATED. 7.20 VERSION: V6.0 CHANGE DATE: 11/15/95 PROGRAMMER: BARBARA TRUITT PROGRAM REQUEST: 00015408 DESCRIPTION: LOANMSTR, LOANADJ, LOANDISB, LOANQTOT, GRNTAWRD, GRNTADJ, GRNTDISB AND GRNTQTOT, SEGMENTS ON THE FINANCIAL AID DATA BASE WERE EXPANDED TO INCLUDE FIELDS TO COMPLY WITH SCHEV REQUIREMENTS AND WITH APA AUDIT TRACKING REQUIREMENTS. PROGRAM WAS CHANGED TO COMPLETE THE CONNECTION TO THE ACCOUNTS RECEIVABLE SUBSYSTEM FROM THE FINANCIAL AID DATA BASE TO THE STUDENT DATA BASE. VERSION: V7.0 CHANGE DATE: 7/9/97 PROGRAMMER: KATHY CAMPER PROGRAM REQUEST: 00017728 DESCRIPTION: MODIFIED TO CONFORM WITH ACCOUNTS RECEIVABLE FEES PROJECT. ELIMINATED REFERENCES TO ACTIVITY AND MISCELLANEOUS FEES. TOTALS FOR FEES DUE AND FEES CHARGED ARE NOW SHOWN, AND AN "OTHER" CHARGE FIELD IS SHOWN FOR ANY CHARGES THAT ARE NOT FOR TUITION OR FEES. VERSION: V7.01 CHANGE DATE: 03/98 PROGRAMMER: KATHY CAMPER PROGRAM REQUEST: 00018008 DESCRIPTION: - MODIFIED TO FUNCTION CORRECTLY AFTER YEAR 2000. - PROGRAM RECOMPILED AND TESTED USING NEW COBOL COMPILER.