0.003/13/99 RICHARD GILLETTE 1.0 PROGRAM NARRATIVE ----------------- THIS BATCH PROGRAM BUILDS A FILE TO BE USED IN PRINTING LETTERS AND A LIST OF ACTIVE UNCLASSIFIED STUDENTS WITH 16 OR MORE CREDIT HOURS. CONTENTS OF FILE AND LIST ARE DETERMINED BY THE PARMCARD WHICH CONTAINS THE CAMPUS AND REQUESTED TERM/YEAR. THE DATA IN THE FILE WILL BE USED WITH PC-BASED WORD PROCESSING SYSTEMS TO FORMAT PERSONALIZED LETTERS. STUDENTS ARE SELECTED IF STUDENT'S TOTAL CREDIT HOURS ARE 16 OR MORE, STUDENT DOES NOT HAVE AN ADVISOR AND THE TERM/YEAR LAST ENROLLED EQUALS THE REQUESTED TERM/YEAR. A SAMPLE OF THE LETTER IS SHOWN ON THE FOLLOWING PAGE. THE DATA INCLUDED IN THE LETTER FILE CONTAINS ONE RECORD WITH THE WORDS: LASTNAME, FIRSTNAME, INITIAL, SUFFIX, STREET CITY, STATE, ZIPCODE AND SALUTE AND THE FOLLOWING DATA FOR EACH SELECTED STUDENT: LAST NAME, FIRST NAME, INITIAL, SUFFIX, STREET ADDRESS, CITY, STATE, ZIPCODE, SALUTATION DEPENDING ON SEX OF STUDENT. A BLANK SPACE SEPARATES EACH STUDENT. THE LIST CONTAINS STUDENT SOCIAL SECURITY NUMBER, NAME, PHONE, CURRICULUM, JURISDICTION, COUNSELOR, TERM LAST ENROLLED, CUMMULATIVE CREDIT HOURS, CUMMULATIVE GRADE POINT AVERAGE, TERM GRADUATED, SELF ADVISING CODE AND ADDRESS. * DECEMBER 23, 1988 FIRSTNAME INITIAL LASTNAME SUFFIX STREET CITY STATE ZIPCODE DEAR FIRSTNAME, OUR RECORDS INDICATE THAT YOU HAVE COMPLETED AT LEAST SIXTEEN SEMESTER HOURS AT THOMAS NELSON COMMUNITY COLLEGE AND HAVE NOT AS YET DECLARED A MAJOR AREA OF STUDY (CURRICULUM). COLLEGE POLICY REQUIRES THAT ALL STUDENTS WITH SIXTEEN SEMESTER HOURS OR MORE BE ASSIGNED AN ADVISOR. WE STRONGLY ENCOURAGE YOU TO IDENTIFY A CURRICULUM AT THIS TIME. YOU CAN ACCOMPLISH THIS BY CALLING THE COUNSELING CENTER AT 825- 2827 FOR AN APPOINTMENT. AREAS OF STUDY OFFERED AT THOMAS NELSON ARE ENCLOSED. PLEASE NOTE THAT CHOOSING A CURRICULUM WILL NOT LIMIT YOUR FUTURE COURSE SELECTION. IF, BY OCTOBER 11, 1989, YOU HAVE NOT IDENTIFIED A CURRICULUM, YOU WILL BE ASSIGNED AN ADVISOR. FOR FUTURE REGISTRATION PERMIT AND COURSE SELECTION APPROVAL, PLEASE CONTACT YOU ADVISOR. COUNSELORS ARE AVAILABLE TO YOU AT THE COURSELING CENTER FOR CARREER, EDUCATIONAL AND PERSONAL COUNSELING. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT THE RECORDS OFFICE AT 825-2842 OR 825-2843. THANK YOU FOR YOUR COOPERATION. SINCERELY, JUDY MCMILLAN COORDINATOR ADMISSIONS & RECORDS 2.0 SAMPLE JCL: ---------- 2.1 RUN JCL: ------- //REG926 JOB (XXXX,YYYY,N,N),REG926,CLASS=F,PRTY=3, // MSGCLASS=A,MSGLEVEL=(0,0),REGION=2048K //REG926 EXEC REG926, // AGENCY=AAA, // COLLEGE=CC //REG926.PARMCARD DD * ------INPUT PARAMETERS------ /* // SYMBOLIC PARAMETERS ******************* REQUIRED - THE FOLLOWING SUBSTITUTIONS MUST BE PERFORMED ON THE ABOVE JCL'S SYMBOLIC PARAMETERS: COLLEGE CC - ENTER YOUR COLLEGE'S TWO CHARACTER NAME ABBREVIATION DEFAULT: NONE AGENCY AAA - ENTER YOUR COLLEGE'S AGENCY CODE NUMBER DEFAULT: NONE OPTIONAL - FORM FORM NUMBER THE REPORT IS TO BE STORED UNDER DEFAULT: 0001 (E.G FORM=0001) QUEUE QUEUE CLASS THE OUTPUT IS TO BE SPOOLED UNDER DEFAULT: '*' (E.G. QUEUE='*') SRTSIZE AMOUNT OF DASD STORAGE IN CYLINDERS ALLOCATED TO EACH SORT WORK FILE DEFAULT: 2 (E.G. SRTSIZE=2) 2.2 INPUT PARAMETERS: CC CONTENTS -- -------- 01-01 CAMPUS SELECTION: 'A' 'B' 'C' 'D' 'E' 02-04 TERM SELECTED: YEAR THEN TERM. (EXAMPLE: '884'). 3.0 JOB SETUP INSTRUCTIONS: ---------------------- SPECIAL FORMS QUEUE: A000 FORMS BUFFER: STANDARD ALIGNMENT INSTRUCTIONS: STANDARD PRINTED OUTPUT: LIST OF STUDENTS SELECTED FOR LETTER FORMS TYPE: STOCK 14 7/8 X 11 SPECIAL INSTRUCTIONS: NOTE: PARAMETER CARD MUST BE COMPLETED PRIOR TO RUNNING JOB. IN ADDITION, IF THE LETTERS WILL BE PRINTED IN UPPER & LOWER CASE (IE, ON A LASER PRINTER), A PROGRAM TO CONVERT THE SIS UPPER-CASE DATA TO UPPER & LOWER CASE SHOULD BE RUN PRIOR TO MERGING THE DATA WITH THE LETTER TEXT. * 4.0 FILES ----- 4.1 DATA BASE SEGMENTS USED STUDENT DATA BASE 1. STUDENTM (READ ONLY) CONTROL DATA BASE 1. CTLCAMPM (READ ONLY) 2. CTLQUART (READ ONLY) 4.2 ADDITIONAL FILES USED: 1. SYSOUT - PRINT FILE WITH JCL LISTING, AND LIST OF STUDENTS SELECTED FOR LETTER 2. TEMPFILE - DATA FILE FOR SELECTED STUDENTS *CCAD.SIS.REG926 - MUST BE EXISTING FILE BUILT AS FOLLOWS: DCB=(RECFM=FB,BLKSIZE=16786,LRECL=22), SPACE=(CYL,(2,1)) * WHERE CC IS THE TWO-CHARACTER COLLEGE ID (I.E. "TN") 4.3 INPUT/OUTPUT RECORD LAYOUTS: N/A TEMPFILE - STUDENT LETTERS DATA FILE THE FIRST 10 RECORDS CONTAIN THE FOLLOWING LITERAL INFORMATION LASTNAME FIRSTNAME INITIAL SUFFIX STREET CITY STATE ZIPCODE SALUTE " " (BLANK LINE) EVERY 10 LINES AFTER THE ABOVE WILL CONTAIN ACTUAL STUDENT INFORMATION THAT DIRECTLY RELATES TO THE LITERALS USED TO DESCRIBE THE DATA. 5.0 SPECIAL FEATURES ---------------- 5.1 CALLING PROGRAMS: N/A 5.2 SUBPROGRAMS CALLED: N/A 5.3 MESSAGE SEGMENT CODES: N/A 5.4 SPECIAL OUTPUT MESSAGES: ANY MESSAGES PERTAINING TO INCORRECT INPUT PARAMETER DATA WILL BE SELF-EXPLANATORY, AND WILL CLEARLY INDICATE THE NECESSARY CORRECTION. ACTION : CORRECT INPUT PARAMETER CARD AND RE-RUN. ANY MESSAGES GENERATED BY FAILED DATA BASE ACCESS OR OTHER SYSTEM PROBLEMS SHOULD BE BROUGHT TO THE ATTENTION OF THE COLLEGE SIS LIAISON OR REGIONAL COORDINATOR. 6.0 PROGRAM OPTIONS: N/A ---------------- 7.0 PROGRAM CHANGE HISTORY: ----------------------- 7.1 VERSION NO: V3.16 CHANGE DATE: 12/12/88 PROGRAMMER NAME: ANNE JONES, TNCC PROGRAM CHANGE REQUEST NO: N/A DESCRIPTION OF CHANGE: INITIAL RELEASE 7.2 VERSION NO: V4.1 CHANGE DATE: 3/03/89 PROGRAMMER NAME: S. EDMONDS PROGRAM CHANGE REQUEST NO: 00002465 DESCRIPTION OF CHANGE: MODIFIED PROC TO CORRECT SYSIN STATEMENT TO REMOVE THE SPACE AFTER THE DSN=. 7.3 VERSION V4.21 CHANGE DATE 03/08/91 PROGRAMMER TONY SANTOS CHANGE REQUEST # 00007530 DESCRIPTION ENCREASED THE CTLQUART FROM 83 TO 95 BYTES 7.4 VERSION V4.26 CHANGE DATE 08/27/91 PROGRAMMER TONY SANTOS CHANGE REQUEST # 00008585 DESCRIPTION MODIFIED THE PROGRAM LOGIC TO TEST FOR THE FOLLOWING CURRICULUM CODES: '027', '041', '042', AND '043'. 7.5 VERSION V7.02 CHANGE DATE 10/01/98 PROGRAMMER RICHARD GILLETTE CHANGE REQUEST # 00018008 DESCRIPTION MODIFIED FOR Y2K TO CHECK FOR TERM RANGE FROM (19)601 TO (20)594.