ABILITY-TO-BENEFIT Discription CODE INDICATING RESULTS OF ABILITY TO BENEFIT ANALYSIS Size/Type 001 ALPHANUMERIC Codes CODED AS: 'Y' - DETERMINED TO HAVE ABILITY TO BENEFIT 'N' - UNABLE TO BENEFIT Data set STUDENT HIGH SCHOOL DEGREE Output To TRK ACAD-TERM-TYPE Discription INDICATES WHETHER TERM IS A QUARTER OR SEMESTER Size/Type 001 ALPHANUMERIC Codes BLANK - TERM IS A QUARTER 'S' - TERM IS A SEMESTER Data set CONTROL QUARTER Output To CEN FIN FIS GRD GRP PER REC REF REG SCH VET ACADEMIC-YEAR Discription THE ACADEMIC YEAR IN WHICH THE STUDENT IS RECEIVING FINANCIAL AID Size/Type 004 ALPHANUMERIC Codes BBEE WHERE BB IS BEGINNING YEAR EE IS ENDING YEAR Data set FINANCIAL AID MASTER HISTORY VEDS Output To CEN FIN FMT ACCESSIBILITY Discription ACCESSIBILITY CODE Size/Type 001 ALPHANUMERIC Codes 0 - ACCESSIBLE - BUILDING, FLOOR, AND ROOM BARRIER FREE 1 - INACCESSIBLE - BUILDING NOT ACCESSIBLE 2 - INACCESSIBLE - FLOOR NOT ACCESSIBLE 3 - INACCESSIBLE - ROOM ENTRANCE NOT ACCESSIBLE 4 - INACCESSIBLE - NO ACCESSIBLE STATION Data set BUILDING MASTER BUILDING ROOM Output To NO SUB-SYSTEMS FOUND ACCOUNT-AMOUNT Discription THE AMOUNT PAID OR CHARGED AGAINST AN ACCOUNT Size/Type 006 NUMERIC PIC 9(4)V99 Data set ACCOUNT CHARGE STUDENT ACCOUNT ACCOUNT PAYMENT Output To FIN REC REG ACCOUNT-BALANCE Discription THE TOTAL BALANCE OF EACH SPONSOR Size/Type 009 NUMERIC PIC 9(7)V99 Data set ACCOUNT MASTER Output To FIN REC ACCOUNT-CODE Discription THE CODE GIVEN TO EACH ACCOUNT Size/Type 004 ALPHANUMERIC Codes VALID ACCOUNT CODE Data set ACCOUNT MASTER STUDENT ACCOUNT CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU FIN GRP REC REG SCH UPD ACCOUNT-GROUP Discription ASSIGNMENT TO SPONSOR GROUPS, BILLABLE AND NON-BILLABLE Size/Type 002 ALPHANUMERIC Codes NB - NON-BILLABLE ACCOUNT B - BILLABLE ACCOUNT (REFUND AND ADJUSTMENT PROGRAM WILL ADJUST ADJUST UPWARD, DOWNWARD AND REAPPLY, AND REFUND) AR - BILLABLE ACCOUNT (REFUND AND ADJUSTMENT PROGRAM WILL ADJUST DOWNWARD AND REAPPLY, BUT NOT ADJUST UPWARD) NA - BILLABLE ACCOUNT (REFUND AND ADJUSTMENT PROGRAM WILL ADJUST DOWNWARD BUT NOT REAPPLY OR ADJUST UPWARD) NC - NO CHARGE ACCOUNT Data set ACCOUNT MASTER Output To CEU FIN REC REG STU ACCOUNT-NAME Discription THE NAME ASSIGNED TO THE SPONSOR Size/Type 028 ALPHANUMERIC Data set ACCOUNT MASTER Output To CEU FIN REC REG ACCOUNT-NAME-ABBR Discription AN ABBREVIATED FORM OF THE ACCOUNT NAME Size/Type 004 ALPHANUMERIC Data set ACCOUNT MASTER Output To FIN REC ACCT-FEE-KEY Discription KEY OF THE ACCTFEE SEGMENT OF THE ACCDBD CONSISTING OF TERM AND FEE REVENUE CODE. Size/Type 006 ALPHANUMERIC (2 DIGIT YEAR, 1 DIGIT TERM, & 3 DIGIT REVENUE CODE Data set ACCOUNT FEE SEGMENT Output To REC ACCTS-RECEIVABLE-CODE Discription ACCOUNTS RECEIVABLE ACCOUNT CODE USED IN CHARGING TUITION AND FEES TO AID PROGRAM Size/Type 004 ALPHANUMERIC Data set CONTROL FIN AID PROGRAM Output To FIN ACT-FEE-AMT Discription NO LONGER USED (V7.00) ACT-FEE-OPT Discription NO LONGER USED (V7.00) ACTIVE-INACTIVE Discription THIS CODE IS USED TO INDICATE WHETHER OR NOT A RECORD IS ACTIVE OR INACTIVE Size/Type 001 ALPHANUMERIC Codes A - ACTIVE I - INACTIVE C - CANCELLED (CURRICULUM CANCELLED FOR FURTHER ENROLLMENTS BUT STILL CAN REPORT GRADUATES) P - PENDING (CURRICULUM PENDING APPROVAL, NOT AUTHORIZED FOR USE) Data set BUILDING MASTER BUILDING ROOM COURSE DEPARTMENT COURSE DETAIL CONTROL AGENCY CONTROL BUDGET CAMPUS DEPARTMENT CONTROL FRS DEPARTMENT CAMPUS CONTROL COST CENTER CONTROL DIVISION CONTROL HEGIS CONTROL HIGH SCHOOL CONTROL JURISDICTION CONTROL LAND CURRICULUM MASTER CURRICULUM SPECIALIZATION INSTRUCTOR MASTER CEU COURSE MASTER Output To ACC CEN CEU FIN FIS GRD PER REF REG SCH STU TRK ACTIVITY-FEE Discription REVENUE CODE FOR STUDENT ACTIVITY FEE Size/Type 003 ALPHANUMERIC Codes 015 Data set REVENUE CODE Output To CEU FIN REC REF REG SCH VET ACTIVITY-FEES Discription NO LONGER USED (V7.00) ADD-DROP-REG-CNT Discription COUNTER FOR NUMBER OF TIMES A STUDENT HAS ADDED OR DROPPED A CLASS Size/Type 002 NUMERIC 9(2) Data set STUDENT EXTEND TERM Output To REC REG ADDDROP-AMT Discription AMOUNT OF FEE TO BE USED FOR ADD/DROPS. Size/Type 004 NUMERIC PIC 9(5)V99 COMP-3 Data set CONTROL DATABASE (CTLADDRP SEGMENT) Output To REC ADDDROP-LIMIT Discription NUMBER OF TIMES AN ADD OR DROP CAN OCCURE BEFORE CHARGES ARE INCURRED Size/Type 002 NUMERIC Data set CONTROL DATABASE (CTLADDRP SEGMENT) Output To REC ADDDROP-REVENUE-CODE Discription REVENUE CODE TO BE USED FOR ADD/DROPS. Size/Type 003 ALPHANUMERIC Data set CONTROL DATABASE (CTLADDRP SEGMENT) Output To REC ADDDROP-SEGMENT-KEY Discription THE KEY TO THE CONTROL DATABASE ADD-DROP SEGMENT (TYPE 49) Size/Type 010 ALPHANUMERIC "49" + TERMID + MOD-NUMBER Data set CONTROL DATABASE (CTLADDRP SEGMENT) Output To REC ADDDROP-TYPE Discription FLAG TO INDICATE WHETHER CHARGE APPLIES TO ADDS, DROPS OR BOTH. Size/Type 001 ALPHANUMERIC Codes A - ADD D - DROP B - BOTH Data set CONTROL DATABASE (CTLADDRP SEGMENT) Output To REC ADJUST-TERM-NUM Discription THE TERM THAT THE STUDENT WILL RECEIVE A SLIGHTLY HIGHER AMOUNT WHEN DIVIDING THE ANNUAL AWARD RESULTING IN AN AMOUNT THAT IS NOT A WHOLE DOLLAR Size/Type 001 ALPHANUMERIC Codes 1 - FIRST TERM OF THE FINANCIAL AID YEAR 2 - SECOND TERM OF THE FINANCIAL AID YEAR 3 - THIRD TERM OF THE FINANCIAL AID YEAR 4 - FOURTH TERM OF THE FINANCIAL AID YEAR (WHEN APPLICABLE) Data set CONTROL FINANCIAL AID YEAR Output To FIN ADJUSTED-CONTACT Discription CONTACT HOURS USED IF THE INSTRUCTOR CONTACT HOURS ARE NOT USED Size/Type 005 NUMERIC PIC 99V999 Data set CLASS DETAIL CEU CLASS DETAIL Output To CEU SCH UPD ADJUSTED-CREDITS(CEU) Discription CREDIT HOURS USED IF THE CEU INSTRUCTOR CREDIT HOURS ARE NOT USED Size/Type 006 NUMERIC PIC S9(3)V999 Data set CEU CLASS DETAIL Output To CEU ADJUSTED-CREDITS Discription CREDIT HOURS USED IF THE INSTRUCTOR CREDIT HOURS ARE NOT USED Size/Type 005 NUMERIC PIC 99V999 Data set CLASS DETAIL Output To SCH UPD ADJUSTMENT-AMOUNT Discription DOLLAR AMOUNT OF AWARD ADJUSTMENT Size/Type 006 NUMERIC PIC 9(4)V99 Data set CSAP AWARD ADJUSTMENT CWSP AWARD ADJUSTMENT GRANT/SCHOLARSHIP ADJUSTMENT LOAN AWARD ADJUSTMENT PELL AWARD ADJUSTMENT SEOG AWARD ADJUSTMENT Output To FIN ADJUSTMENT-DATE Discription DATE AWARD ADJUSTMENT MADE Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE YY - YEAR MM - MONTH DD - DAY Data set CSAP AWARD ADJUSTMENT CWSP AWARD ADJUSTMENT GRANT/SCHOLARSHIP ADJUSTMENT LOAN AWARD ADJUSTMENT PELL AWARD ADJUSTMENT SEOG AWARD ADJUSTMENT Output To FIN ADJUSTMENT-NUMBER Discription SEQUENCE NUMBER OF AWARD ADJUSTMENT SEGMENT Size/Type 002 ALPHANUMERIC Data set CSAP AWARD ADJUSTMENT CWSP AWARD ADJUSTMENT GRANT/SCHOLARSHIP ADJUSTMENT LOAN AWARD ADJUSTMENT PELL AWARD ADJUSTMENT SEOG AWARD ADJUSTMENT Output To FIN ADJUSTMENT-REASON-CODE Discription CODE WHICH INDICATES REASON ADJUSTMENT WAS MADE Size/Type 001 ALPHANUMERIC Codes NUMERIC CODES DEFINED BY INDIVIDUAL COLLEGES Data set CSAP AWARD ADJUSTMENT CWSP AWARD ADJUSTMENT GRANT/SCHOLARSHIP ADJUSTMENT LOAN AWARD ADJUSTMENT PELL AWARD ADJUSTMENT SEOG AWARD ADJUSTMENT Output To FIN ADJUSTMENT-TYPE Discription DESCRIBES WHETHER AWARD ADJUSTMENT IS POSITIVE OR NEGATIVE Size/Type 001 ALPHANUMERIC Codes + - POSITIVE ADJUSTMENT - - NEGATIVE ADJUSTMENT Data set CSAP AWARD ADJUSTMENT CWSP AWARD ADJUSTMENT GRANT/SCHOLARSHIP ADJUSTMENT LOAN AWARD ADJUSTMENT PELL AWARD ADJUSTMENT SEOG AWARD ADJUSTMENT Output To FIN ADM-FILE-COMP Discription THIS CODE IS USED TO IDENTIFY COMPLETE ADMISSION FILES Size/Type 001 ALPHANUMERIC Codes BLANK - COMPLETE I - INCOMPLETE Data set HISTORY STUDENT STUDENT MASTER Output To REC REG STU ADMIN-CODE Discription ADMINISTRATOR CODE Size/Type 002 ALPHANUMERIC Codes P1 - COUNSELOR/LIBRARIAN I P2 - COORDINATOR I P3 - ASSOC.DEAN/CAMPUS DEAN/DIRECTOR/DIVISION CHAIR I P4 - COLLEGE DEAN I P5 - PROVOST I P6 - ASSISTANT COORDINATOR/ADMIN OFFICER I P7 - COORDINATOR II P8 - ASSOC. DEAN/CAMPUS DEAN/DIRECTOR/DIVISION CHAIR II P9 - COLLEGE DEAN II PA - COLLEGE DEAN III PB - COLLEGE DEAN IV PC - COLLEGE DEAN V PD - PROVOST II PE - PROVOST III PF - PROVOST IV PG - PROVOST V Data set PERSONNEL MASTER Output To PER ADRESS Discription STREET ADDRESS Size/Type 020 ALPHANUMERIC Data set PERSONNEL MASTER Output To PER ADV-COUNS Discription ADVISOR CODE Size/Type 004 ALPHANUMERIC Codes CDNN WHERE: C - CAMPUS D - DIVISION NN - ADVISOR NUMBER Data set ADVISOR MASTER Output To GRP REF REG SUB ADV-SEG-TYPE Discription TYPE OF ADVISOR/COUNSELOR IN ADVISOR DATA BASE Size/Type 001 ALPHANUMERIC Codes A - ADVISOR C - COUNSELOR Data set ADVISOR MASTER Output To GRP REG ADV-STANDING-NON-TRF-COURSE Discription DEPARTMENT AND COURSE NUMBER OF COURSE FOR WHICH ADVANCE STANDING IS GRANTED (NON-TRANSFER) Size/Type 007 ALPHANUMERIC Codes DDDDCCC WHERE DDDD - DEPARTMENT CCC - COURSE NUMBER Data set HISTORY ADVANCE STANDING COURSE Output To TRK ADV-STANDING-NON-TRF-TYPE Discription THIS IS THE CODE FOR ADVANCE STANDING TYPE (NON-TRANSFER) Size/Type 002 ALPHANUMERIC Data set HISTORY ADVANCE STANDING TYPE Output To GRP REG STU SUB TRK ADV-STANDING-TRANSFER-COURSE Discription DEPARTMENT AND COURSE NUMBER OF COURSE FOR WHICH ADVANCED STANDING IS GRANTED (TRANSFER) Size/Type 007 ALPHANUMERIC Codes DDDDCCC WHERE DDDD - DEPARTMENT CCC - COURSE NUMBER Data set HISTORY TRANSFER COURSE Output To TRK ADVISOR Discription CODE FOR AN ADVISOR Size/Type 004 ALPHANUMERIC Codes CDAA WHERE: C - CAMPUS D - DIVISION AA - ADVISOR NUMBER Data set CONTROL AUTOMATIC ADVISOR HISTORY STUDENT INSTRUCTOR MASTER STUDENT MASTER Output To CEN CEU FAC FIN GRD GRD GRP PER REC REF REG SCH STU SUB TRK VET ADVISOR-ASSIGN Discription FORMATTED FIELD USED TO ASSIGN ADVISOR BY ALPHA RANGE Size/Type 006 ALPHANUMERIC OCCURS 26 TIMES Codes AAAAXZ WHERE: AAAA - ADVISOR CODE X - FIRST LETTER OF THE ALPHABET RANGE Z - LAST LETTER OF THE ALPHABET RANGE Data set CONTROL AUTOMATIC ADVISOR Output To REF AGENCY-CODE Discription COLLEGE AGENCY CODE Size/Type 003 ALPHANUMERIC Data set HISTORY VCCS TRANSFER HOURS CONTROL BUDGET CAMPUS CONTROL FRS BUDGET CAMPUS CONTROL AGENCY PERSONNEL MASTER Output To ACC CEN GRP LVE PAS PER REF REG UTL AGENCY-NAME Discription TRANSFER AGENCY NAME Size/Type 030 ALPHANUMERIC Data set CONTROL AGENCY Output To PER AID-AUTHORIZED-CODE(CEU) Discription SENIOR CITIZEN WHO DOES NOT HAVE TO PAY IS DETERMINED BY AN AID AUTHORIZED CODE OF 'S' Size/Type 001 ALPHANUMERIC Data set CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU AID-AUTHORIZED-CODE Discription USED BY FINANCIAL AID OFFICE TO FLAG SPECIFIC COURSES THAT ARE INELIGIBLE TO BE USED IN CALCULATING ENROLLMENT FOR AWARD DISBURSEMENT PURPOSES. THIS FIELD MAY ALSO BE USED BY THE VETERANS OFFICE TO FLAG COURSES NOT ELIGIBLE FOR VA BENEFITS. THE REGISTRATION SYSTEM USES THIS FIELD TO IDENTIFY CONTRACT CLASSES Size/Type 001 ALPHANUMERIC Codes F - CLASS NOT ELIGIBLE FOR FINANCIAL AID ENROLLMENT V - CLASS NOT ELIGIBLE FOR VETERANS BENEFIT B - CLASS NOT ELIGIBLE FOR FINANCIAL AID ENROLLMENT OR VETERANS BENEFIT + - CONTRACT CLASS # - CONTRACT CLASS NOT ELIGIBLE FOR FINANCIAL AID ENROLLMENT & - CONTRACT CLASS NOT ELIGIBLE FOR VETERANS BENEFIT * - CONTRACT CLASS NOT ELIGIBLE FOR FINANCIAL AID ENROLLMENT OR VETERANS BENEFIT Data set HISTORY REGISTRATION STUDENT DROP REGISTRATION STUDENT REGISTRATION Output To CEU FIN GRP REC REG UPD VET AIR-CONDITIONED Discription IS THE BUILDING OR ROOM AIR CONDITIONED Size/Type 001 ALPHANUMERIC Codes 1 - NONE 2 - 1% - 24% 3 - 25% - 49% 4 - 50% - 74% 5 - 75% - 100% Data set BUILDING MASTER BUILDING ROOM Output To REF AKT-FLAG Discription INDICATES WHETHER OR NOT AKT HAS BEEN SUCCESSFULLY COMPLETED Size/Type 001 ALPHANUMERIC Codes BLANK - AKT HAS NOT BEEN SUCCESSFULLY COMPLETED Y - AKT IS COMPLETED Data set CONTROL QUARTER Output To CEN REF REG ALLOW-SELF-ADVISE Discription THE CURRICULUM PERMITS STUDENTS TO SELF-ADVISE Size/Type 001 ALPHANUMERIC. Data set CURRICULUM MASTER Output To REG TTR ALLOWANCE-AMOUNT Discription ALLOWANCE AMOUNT FOR FISCAL QUARTER Size/Type 005 NUMERIC PIC S9(7)V99 COMP-3 Data set ACCOUNT FISCAL Output To FIN REC ALT-COST-CENTER Discription THE COST CENTER IN WHICH THE EMPLOYEE SHOULD BE GROUPED FOR PRINTING THE PHONE DIRECTORY. Size/Type 003 ALPHANUMERIC. Data set PERSONNEL MASTER Output To PER AMOUNT Discription TRANSACTION AMOUNT Size/Type 009 NUMERIC PIC S9(7)V99 COMP-3 Data set ACCOUNTING BUDGET TRANSACTIONS Output To ACC AMOUNT-DISBURSED Discription AMOUNT DISBURSED FROM AID PROGRAM BY CHECK. Size/Type 006 NUMERIC PIC 9(4)V99 Data set CSAP AWARD ADJUSTMENT GRANT/SCHOLARSHIP ADJUSTMENT LOAN AWARD ADJUSTMENT PELL AWARD ADJUSTMENT SEOG AWARD ADJUSTMENT Output To FIN ANNUAL-HRS-AUTH Discription THE MAXIMUM NUMBER OF HOURS AN HOURLY CLASSIFIED EMPLOYEE MAY WORK IN THE FISCAL YEAR Size/Type 004 NUMERIC COMP-3 S9(4) Data set PERSONNEL MASTER Output To PER ANNUAL-LEAVE Discription ACCUMULATED ANNUAL LEAVE Size/Type 005 NUMERIC COMP-3 S9(3)V99 Data set PERSONNEL MASTER Output To PER ANNUAL-SALARY Discription CURRENT ANNUAL SALARY Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set PERSONNEL MASTER Output To PER ANNUAL-SALARY-GRAD Discription ANNUAL SALARY OF A GRADUATE Size/Type 005 NUMERIC PIC 9(5) Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND APPL-FEE Discription REVENUE CODE FOR APPLICATION FEE (INACTIVE) Size/Type 003 ALPHANUMERIC Codes 012 Data set REVENUE CODE Output To NO SUB-SYSTEMS FOUND APPL-STATUS-CODE Discription CODED INDICATION OF ELIGIBILITY FOR FINANCIAL AID Size/Type 001 ALPHANUMERIC Codes 1 - YES 2 - NO Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND APPLICATION-LABEL Discription INDICATES IF APPLICATION LABEL HAS BEEN PRINTED Size/Type 001 ALPHANUMERIC Codes BLANK - NOT PRINTED D - RECORDS FOLDER HAS BEEN DESTROYED N - INFORMATION ON STUDENT SHOULD NOT BE RELEASED OUTSIDE COLLEG P - PRINTED Data set HISTORY STUDENT STUDENT MASTER Output To CEU REG STU APPROPRIATION Discription APPROPRIATION CODE OF THE BUDGET ITEM AS PER CHART OF ACCOUNTS Size/Type 002 ALPHANUMERIC Data set ACCOUNTING BUDGET Output To ACC APPROVAL-FLAG Discription STUDENT HAS BEEN APPROVED OR IS PENDING APPROVAL FOR GRADUATION Size/Type 001 ALPHANUMERIC Codes A - APPROVED P - PENDING APPROVAL Data set STUDENT GRADUATE MASTER Output To GRD AREA-METERS Discription GROSS AREA OF THE BUILDING IN SQUARE METERS Size/Type 006 NUMERIC PIC 9(5)V9 Data set BUILDING MASTER BUILDING ROOM Output To REF ASD-CREDIT-TYPE Discription ADVANCED STANDING CREDIT TYPE Size/Type 002 ALPHANUMERIC Data set CONTROL ADV STANDING TYPE Output To GRP REF TRK ASD-CREDIT-TYPE-TEXT Discription ONE TO FIVE LINES OF TEXT DESCRIBING THE SOURCE OF CREDIT GRANTED Size/Type 050 ALPHANUMERIC OCCURS 1 TO 5 TIMES Data set CONTROL ADV STANDING TYPE Output To GRP REF ASSIGNED-LPI Discription LINES PER INCH ASSIGNED TO THE REGISTER Size/Type 001 ALPHANUMERIC Codes 6 - 6 LINES PER INCH 8 - 8 LINES PER INCH L - LASER PRINTER Data set REGISTER SEGMENT Output To FIN REC REF ASSIGNED-PRINTER Discription PRINTER ASSIGNED TO THE REGISTER Size/Type 008 ALPHANUMERIC Data set REGISTER SEGMENT Output To FIN REC REF ASSOC-PROF-DATE Discription DATE A FACULTY MEMBER RECEIVED THE RANK OF ASSOCIATE PROFESSOR Size/Type 004 ALPHANUMERIC Codes YYMM WHERE: YY IS THE YEAR MM IS THE MONTH Data set PERSONNEL FACULTY Output To PER ASST-INST-DATE Discription DATE A FACULTY MEMBER RECEIVED THE RANK OF ASSISTANT INSTRUCTOR Size/Type 004 ALPHANUMERIC Codes YYMM WHERE: YY IS THE YEAR MM IS THE MONTH Data set PERSONNEL FACULTY Output To PER ASST-PROF-DATE Discription DATE A FACULTY MEMBER RECEIVED THE RANK OF ASSISTANT PROFESSOR Size/Type 004 ALPHANUMERIC Codes YYMM WHERE: YY IS THE YEAR MM IS THE MONTH Data set PERSONNEL FACULTY Output To PER ATB-CATEGORY Discription AUTOMATED TRIAL BALANCE CATEGORY INDICATOR Size/Type 001 ALPHANUMERIC Codes SPACE - NOT APPLICABLE - NON-BILLABLE/NO-CHARGE ACCOUNT 0 - BILLABLE ACCOUNT - DO NOT AGE 1 - ACCOUNTS AND TAXES RECEIVABLES 2 - INTERAGENCY RECEIVABLES 3 - LOANS AND NOTES RECEIVABLES 4 - GRANT AND CONTRACTS RECEIVABLES 5 - OTHER RECEIVABLES 6 - LONG TERM RECEIVABLES OVER 1 YEAR 7 - FEDERAL STUDENT LOANS Data set ACCOUNT MASTER STUDENT ACCOUNT Output To FIN REC ATTENDING-COMMENCEMENT Discription FLAG TO INDICATE WHETHER GRADUATE WILL ATTEND COMMENCEMENT EXERCISES Size/Type 001 ALPHANUMERIC Codes Y - YES, WILL ATTEND EXERCISES N - NO, WILL NOT ATTEND EXERCISES U - UNCERTAIN Data set STUDENT GRADUATE MASTER Output To GRD ATTN-DEPT Discription THE NAME OF THE PERSON OR DEPARTMENT TO WHOM ATTENTION IS REQUESTED Size/Type 022 ALPHANUMERIC Data set ACCOUNT MASTER Output To REC AVS-ADDRESS-CODE Discription CONTAINS THE NUMBERS OF THE CREDIT CARD BILLING ADDRESS FOR ADDRESS VERIFICATION. Size/Type 005 ALPHANUMERIC. Data set CHARGE CARD CEU CHARGE CARD Output To STU CEU AVS-ZIP-CODE Discription CONTAINS THE ZIP CODE OF THE CREDIT CARD BILLING ADDRESS FOR ADDRESS VERIFICATION. Size/Type 005 ALPHANUMERIC. Data set CHARGE CARD CEU CHARGE CARD Output To STU CEU AWARD-AMOUNT Discription AMOUNT OF YEARLY GRANT OR SCHOLARSHIP AMOUNT Size/Type 006 NUMERIC PIC 9(4)V99 Data set CSAP AWARD CWSP AWARD GRANT/SCHOLARSHIP AWARD PELL AWARD SEOG AWARD Output To FIN AWARD-DATE Discription DATE YEARLY AWARD MADE Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE YY - YEAR MM - MONTH DD - DAY Data set CSAP AWARD CWSP AWARD GRANT/SCHOLARSHIP AWARD PELL AWARD SEOG AWARD Output To FIN PER AWARD-LETTER-DATE Discription DATE LAST AWARD LETTER PRINTED Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE YY - YEAR MM - MONTH DD - DAY Data set FINANCIAL AID MASTER Output To FIN AWARD-LETTER-FLAG Discription INDICATES IF AN AWARD LETTER SHOULD BE OR HAS BEEN SENT TO STUDENT Size/Type 001 ALPHANUMERIC Codes NUMERIC CODES TO BE ASSIGNED BY INDIVIDUAL COLLEGES Data set FINANCIAL AID MASTER Output To FIN AWARD-LETTER-RESPONSE Discription RECORDS FACT THAT STUDENT RESPONDED TO AWARD LETTER AND/OR ACCEPTED AWARD(S) Size/Type 001 ALPHANUMERIC Codes Y - RESPONSE RECEIVED - STUDENT ACCEPTED AT LEAST ONE AWARD N - STUDENT RESPONDED BUT DID NOT ACCEPT ANY AWARDS; OR STUDENT DID NOT RESPOND WITHIN ALLOTED TIME Data set FINANCIAL AID MASTER Output To FIN BACKOUT-FLAG Discription INDICATES IF A FINANCIAL AID STUDENT IS TO BE BACKED OUT IF TUITION HAS NOT BEEN PAID/CHARGED Size/Type 001 ALPHANUMERIC Codes Y - BACK OUT STUDENT IF TUITION NOT PAID N - DO NOT BACK OUT STUDENT IF TUITION NOT PAID Data set HISTORY STUDENT STUDENT MASTER Output To FIN REC REG SCH BAD-CHECK Discription INDICATES BAD CHECK Size/Type 001 ALPHANUMERIC Codes BLANK - NO BAD CHECK RECEIVED 1 - BAD CHECK RECEIVED Data set HISTORY STUDENT STUDENT MASTER Output To REC REG STU BANK-CHECK-NUMBER Discription PRE-PRINTED CHECK NUMBER-MANUALLY ENTERED IF USED Size/Type 006 ALPHANUMERIC Data set CSAP DISBURSEMENT GRANT/SCHOLARSHIP DISBURSEMENT LOAN DISBURSEMENT PELL DISBURSEMENT SEOG DISBURSEMENT Output To FIN BEG-VALID-NO Discription BEGINNING VALIDATION NUMBER FOR REGISTER'S CURRENT SET OF TOTALS Size/Type 005 NUMERIC PIC 9(5) Data set REGISTER SEGMENT Output To FIN REC REF BEGIN-DATE Discription BEGINNING DATE EQUIPMENT NEEDED FOR CLASS Size/Type 006 ALPHANUMERIC Data set CEU CLASS EQUIPMENT DETAIL Output To CEU BEGIN-LET Discription FIRST LETTER FOR RANGE OF STUDENTS ASSIGNED TO ADVISOR Size/Type 001 ALPHANUMERIC Data set CONTROL AUTOMATIC ADVISOR Output To REF REG BEGIN-RANK Discription THE RANK AT WHICH A FACULTY MEMBER WAS HIRED Size/Type 001 ALPHANUMERIC Codes 1 - LECTURER 2 - ASSISTANT INSTRUCTOR 3 - INSTRUCTOR 4 - ASSISTANT PROFESSOR 5 - ASSOCIATE PROFESSOR 6 - PROFESSOR Data set PERSONNEL FACULTY Output To PER BEGIN-WORK-PERIOD Discription THE BEGINING DATE EMPLOYEE WORKED, USED TO CALCULATE THE HOURS FOR THE 1500 HOUR PART-TIME EMPLOYEE REQUIREMENT WHEN PAY PERIOD OVERLAPS EMPLOYEE'S EFFECTIVE DATE. Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set PART-TIME PAYROLL Output To PER BILL-PAY-DATE Discription JULIAN DATE, PRECEEDED BY CENTURY (CCYYDDD), THAT BILLS WERE ISSUED OR PAYMENTS POSTED. Size/Type 005 NUMERIC PIC S9(7) COMP-3 Data set STUDENT ACCOUNT DETAIL Output To FIN REC BILLABLE-AMOUNT Discription BILLABLE COMPANY EXPENSES + TOTAL TUITION(FOR SPONSOR) + LAB FEE(FOR SPONSOR) + MISC FEE(FOR SPONSOR) + C.E. OFFICE FEE Size/Type 007 NUMERIC PIC S9(5)V99 Data set CEU CLASS MASTER Output To CEU BILLABLE-CHARGES Discription NET SUM OF BILLABLE CHARGES PROCESSED THROUGH REC030 OR REC020 Size/Type 009 NUMERIC PIC 9(7)V99 Data set REGISTER SEGMENT Output To FIN REC REF BILLABLE-CNTR Discription COUNT OF TRANSACTIONS INVOLVING CHARGES TO BILLABLE ACCOUNTS Size/Type 005 NUMERIC PIC 9(5) Data set REGISTER SEGMENT Output To FIN REC REF BILLABLE-LAB-FEE Discription TOTAL LAB FEES CHARGED TO BILLABLE ACCOUNTS Size/Type 009 NUMERIC PIC 9(7)V99 Data set REGISTER SEGMENT Output To FIN REC REF BILLABLE-PAYMENTS Discription NET SUM OF BILLABLE PAYMENTS PROCESSED THROUGH REC030 OR REC020 Size/Type 009 NUMERIC PIC 9(7)V99 Data set REGISTER SEGMENT Output To FIN REC REF BILLABLE-TOTAL Discription TOTAL AMOUNT CHARGED TO BILLABLE ACCOUNTS EXCLUDING LAB FEES Size/Type 009 NUMERIC PIC 9(7)V99 Data set REGISTER SEGMENT Output To FIN REC REF BILLING-TYPE Discription CONTROLS TYPES OF INVOICES PRINTED FOR TNCC ACCT. REC. Size/Type 001 ALPHANUMERIC Codes I - PRINT INDIVIDUAL STUDENT INVOICE G - PRINT ONE INVOICE FOR THE ACCOUNT N OR BLANK - NO INVOICE FOR THE ACCOUNT Data set ACCOUNT MASTER Output To REC BIRTH-DATE-FULL Discription DATE OF BIRTH Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY BIRTH-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER BLDG-ABBREVIATION Discription THE ABBREVIATED DESCRIPTIVE NAME FOR A BUILDING Size/Type 003 ALPHANUMERIC Data set BUILDING MASTER Output To NO SUB-SYSTEM FOUND BONUS-DOLLAR Discription DOLLAR AMOUNT OF BONUS Size/Type 004 NUMERIC COMP-3 9(4) Data set PERSONNEL FACULTY Output To PER BOOK-CHG-FORM-PRT-DATE Discription DATE THE LAST BOOK CHARGE FORM WAS PRINTED Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE YY - YEAR MM - MONTH DD - DAY Data set FINANCIAL AID MASTER Output To NO SUB-SYTEMS FOUND BUDGET-AMOUNT Discription BUDGET AMOUNT Size/Type 009 NUMERIC PIC S9(7)V99 COMP-3 Data set ACCOUNTING BUDGET Output To ACC BUDGET-CLASS Discription STUDENT BUDGET CLASSIFICATION (FOR FARS REPORTING) Size/Type 001 ALPHANUMERIC Data set FINANCIAL AID MASTER Output To FIN BUDGET-YEAR Discription BUDGET YEAR OF THE BUDGET ITEM OR THE FISCAL YEAR IN WHICH THE EXPENDITURE FOR THE PART-TIME SALARY WAS CHARGED Size/Type 004 ALPHANUMERIC Codes BBEE WHERE: BB IS BEGINNING BUDGET YEAR EE IS ENDING BUDGET YEAR EXAMPLE: 8889 Data set ACCOUNTING BUDGET PART-TIME PAYROLL Output To ACC PER BUILDING Discription THE BUILDING CODE ASSIGNED TO EACH BUILDING. IN PERSONNEL, THE BUILDING WHERE THE EMPLOYEE IS PHYSICALLY LOCATED. Size/Type 003 ALPHANUMERIC Data set BUILDING MASTER CLASS DETAIL INSTRUCTOR MASTER PERSONNEL MASTER CONTROL BUDGET CAMPUS DEPARTMENT CONTROL PRINTER CEU CLASS DETAIL Output To CEN CEU FIS GRP PAS PER REC REF REG SCH SUB UPD BUILDING-NAME Discription THE FULL DESCRIPTIVE NAME FOR A BUILDING Size/Type 036 ALPHANUMERIC Data set BUILDING MASTER Output To CEU FIS PER REF REG SCH BUILDING-USE-CODE Discription SCHEV BUILDING USE CODE Size/Type 001 ALPHANUMERIC Codes 1 - GENERAL PURPOSE 2 - ACADEMIC/RESIDENCE 3 - AUXILIARY SERVICES 4 - PHYSICAL PLANT 5 - AGRICULTURAL SERVICES 6 - RESIDENCE SINGLE (DORM) 7 - RESIDENCE FAMILY 8 - NON-INSTITUTIONAL AGENCY 9 - RENTAL PROPERTY 0 - OTHER Data set BUILDING MASTER Output To REF BUSINESS-CODE Discription THIS CODE IS USED TO INDICATE WHERE THE STUDENT IS EMPLOYED SO THE COLLEGE CAN ASCERTAIN WHICH BUSINESSES ARE BEING SERVED Size/Type 005 ALPHANUMERIC Data set RESERVATION STUDENT Output To RSV CALENDAR-TYPE-CODE Discription CODE USED TO INDICATE THE TYPE OF CALENDAR RECORD Size/Type 004 ALPHANUMERIC Data set CONTROL CALENDAR Output To NO SUB-SYSTEMS FOUND CAMPUS Discription THE CAMPUS TO WHICH REPORTS ARE TO BE TRANSMITTED OR CAMPUS CODE AS DEFINED BY CHART OF ACCOUNTS Size/Type 001 ALPHANUMERIC Codes MUST BE A VALID CAMPUS CODE FOR THE REQUESTING AGENCY X - FOR RELEASE TIME RECORDS ONLY(COLLEGE WIDE CAMPUS) Data set BUILDING MASTER BUILDING ROOM CLASS COMBINE WITH CLASS DETAIL CLASS MASTER CLASS RESERVATION CONTROL AUTOMATIC ADVISOR CONTROL BUDGET CAMPUS CONTROL CAMPUS CONTROL DIVISION HISTORY STUDENT HISTORY GRADUATE HISTORY REGISTRATION INSTRUCTOR MASTER INSTRUCTOR RELEASE TIME STUDENT MASTER CEU STUDENT MASTER STUDENT DROP REGISTRATION STUDENT GRADUATE MASTER STUDENT REGISTRATION SISWORK MASTER CLASS SEQUENCE - CLASS USER CEU CLASS DETAIL RESERVATION CLASS REGISTER SEGMENT Output To ACC ALU APP BKS CEN CEU CON CUS FAC FIN FIS FMA GRD GRP LIB LVE MAS MST PAS PER QUE REC REF REG RSV SCH STU SUB TRK TST UPD VET CAMPUS-NAME Discription THE NAME OF THE CAMPUS USED FOR REPORT HEADINGS Size/Type 016 ALPHANUMERIC Data set CONTROL CAMPUS CONTROL BUDGET CAMPUS CONTROL FRS BUDGET CAMPUS Output To ACC ALU CEU CON FAC FIN FIS GRD GRP PER REC REF REG SCH STU SUB TRK VET CAMPUS-TRIG Discription CONTROLS THE CAMPUS OF THE CLASS FOR FEE CALCULATION Size/Type 002 ALPHANUMERIC Codes AA - INCLUDE ON CAMPUS CODES (A,B,C,D,F), APPLY FEE TO ON CAMPUS CODES, BB - INCLUDE OFF CAMPUS CODES, APPLY FEE TO OFF CAMPUS CODES, E# - EXCLUDE THE # CAMPUS, APPLY FEE TO ALL CAMPUS CODES EXCEPT THE ONE REPRESENTED BY THE #, I# - INCLUDE THE # CAMPUS, APPLY FEE TO THE CAMPUS CODE REPRESENTED BY THE #, OR XX - IGNORE THIS CRITERION WHEN CALCULATING FEES. Data set CONTROL DATABASE (CTLFEES SEGMENT) Output To REC CAPACITY Discription MAXIMUM NUMBER OF OCCUPANTS IN A BUILDING FOR USE WITH BUILDING-USE-CODE 6 AND 7 ONLY Size/Type 004 NUMERIC PIC 9(4) Data set BUILDING MASTER Output To CEU FIS GRD GRP LVE MAS REF REG VET CATALOG-YEAR Discription THE YEAR OF THE COLLEGE CATALOG COVERING THIS RECORD Size/Type 004 ALPHANUMERIC Codes BEGINNING CATALOG YEAR (EG. 1988) Data set CURRICULUM MASTER CURRICULUM CATALOG YEAR HISTORY STUDENT STUDENT HISTORY SUBSTITUTION STUDENT MASTER Output To FIN GRD GRP REF REG STU SUB TRK CE-OFFICE-FEE Discription (BILLABLE EXPENSES + TOTAL TUITION) TIMES THE C.E. OFFICE PERCENT Size/Type 006 NUMERIC PIC S9(4)V99 Data set CEU CLASS MASTER Output To CEU CE-OFFICE-PERCENT Discription PERCENTAGE CHARGED BY CONTINUING EDUCATION OFFICE Size/Type 003 NUMERIC PIC 9(3) Data set CEU CLASS MASTER Output To CEU CEEB-CODE Discription COLLEGE ENTRANCE EXAM. BRD CODE FOR EACH COLLEGE AND CAMPUS Size/Type 004 ALPHANUMERIC Data set HISTORY VEDS Output To CEN REG CETA-CODE Discription IS STUDENT IN A CETA PROGRAM Size/Type 001 ALPHANUMERIC Codes Y - YES N - NO Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND CEU-ACTIVE-INACTIVE Discription THIS CODE IS USED TO INDICATE WHETHER OR NOT A RECORD IS ACTIVE OR INACTIVE TO THE CEU SUBSYSTEM Size/Type 001 ALPHANUMERIC Codes A - ACTIVE I - INACTIVE Data set INSTRUCTOR MASTER CONTROL HEGIS Output To CEU CEU-CREDITS Discription TOTAL CREDITS HOURS FOR A CEU COURSE Size/Type 005 NUMERIC PIC S999V99 Codes THE ACTUAL NUMBER OF CREDITS Data set CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION CEU CLASS MASTER Output To CEU CHECK-BATCH-NUMBER Discription BATCH NUMBER OF CHECKS Size/Type 004 ALPHANUMERIC Data set CSAP DISBURSEMENT GRANT/SCHOLARSHIP DISBURSEMENT LOAN DISBURSEMENT PELL DISBURSEMENT SEOG DISBURSEMENT Output To FIN CHECK-DATE Discription DATE OF CHECK Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE YY - YEAR MM - MONTH DD - DAY Data set CSAP DISBURSEMENT GRANT/SCHOLARSHIP DISBURSEMENT LOAN DISBURSEMENT PELL DISBURSEMENT SEOG DISBURSEMENT Output To CEU FIN LIB LVE REG VET CHECK-TYPE Discription INDICATES TYPE OF CHECK Size/Type 002 ALPHANUMERIC Codes CC - COMPUTER-PRINTED CHECK MC - MANUALLY PRINTED CHECK RP - REPAYMENT OF OVER-DISBURSEMENT VC - VOID COMPUTER CHECK VM - VOID MANUAL CHECK Data set CSAP DISBURSEMENT GRANT/SCHOLARSHIP DISBURSEMENT LOAN DISBURSEMENT PELL DISBURSEMENT SEOG DISBURSEMENT Output To CEU FIN PER REG CHG-TUIT-CSAP Discription INDICATES WHETHER THE COLLEGE CHARGES TUITION/FEES TO CSAP Size/Type 001 ALPHANUMERIC Codes Y - TUITION/FEES CHARGED TO CSAP N - TUITION/FEES NOT CHARGED TO CSAP Data set CONTROL FINANCIAL AID YEAR Output To FIN CHG-TUIT-PELL Discription INDICATES WHETHER THE COLLEGE CHARGES TUITION/FEES TO AID PROGRAM THROUGH THE RECEIVABLES SYSTEM. Size/Type 001 ALPHANUMERIC Codes Y - TUITION/FEES CHARGED THROUGH RECEIVABLES SYSTEM N - TUITION/FEES NOT CHARGED THROUGH RECEIVABLES SYSTEM Data set CONTROL FINANCIAL AID YEAR Output To FIN REC CHG-TUIT-SEOG Discription INDICATES WHETHER THE COLLEGE CHARGES TUITION/FEES TO SEOG Size/Type 001 ALPHANUMERIC Codes Y - TUITION/FEES CHARGED TO SEOG N - TUITION/FEES NOT CHARGED TO SEOG Data set CONTROL FINANCIAL AID YEAR Output To FIN CIPPS-EQUIV-DATA Discription TO BE DEFINED LATER Size/Type 104 ALPHANUMERIC Codes TO BE DEFINED LATER Data set PART-TIME PAYROLL Output To PER CITIZEN Discription CITIZENSHIP CODE Size/Type 001 ALPHANUMERIC Codes A - RESIDENT ALIEN C - U.S. CITIZEN N - NON-RESIDENT Data set PERSONNEL MASTER Output To PER CITIZENSHIP Discription INDICATES STUDENT CITIZENSHIP, THE CODE MUST BE A VALID CODE AS SPECIFIED BY CHAPTER 9 OF THE STATE GUIDE Size/Type 001 ALPHANUMERIC Codes 1 - YES, IS A CITIZEN 2 - NO, IS NOT A CITIZEN Data set HISTORY STUDENT STUDENT MASTER Output To CEN FIN REC REG STU CITIZENSHIP-STATUS Discription INDICATES IF STUDENT IS A CITIZEN, AN ELIGIBLE NON-CITIZEN, OR A NON-ELIGIBLE NON-CITIZEN FOR FINANCIAL AID PURPOSES Size/Type 001 ALPHANUMERIC Codes 1 - U. S. CITIZEN 2 - ELIGIBLE NON-CITIZEN 3 - OTHER Data set FINANCIAL AID MASTER Output To FIN CITY(MAS) Discription CITY AND STATE Size/Type 022 ALPHANUMERIC Codes CANNOT BE SPACES Data set MASS MAIL DETAIL Output To MAS CITY(PER) Discription CITY OF RESIDENCE OF AN EMPLOYEE Size/Type 020 ALPHANUMERIC Data set PERSONNEL MASTER Output To PER CITY Discription THE NAME OF THE CITY Size/Type 016 ALPHANUMERIC Data set ACCOUNT MASTER CONTROL CAMPUS CONTROL HIGH SCHOOL HISTORY STUDENT STUDENT MASTER CEU STUDENT MASTER Output To ALU APP CEN CEU CON FIN FIS GRD GRP LIB LVE MAS QUE REC REF REG SCH STU TRK UPD VET CLASS-CODE Discription EMPLOYEE CLASSIFICATION CODE Size/Type 005 ALPHANUMERIC Codes TEACHING CLASS CODES AND TITLES: THE FIRST THREE DIGITS OF THE CLASS CODE FOR ALL TEACHING FACULTY ARE 010. THE FOURTH DIGIT INDICATES THE NUMBER OF MONTHS EMPLOYED - 0101_ = 9 MONTHS TEACHING 0102_ = 12 MONTHS TEACHING 0103_ = 9 MONTHS TEACHING GRANT FUNDED (POSITION NUMBERS) 0104_ = 12 MONTHS TEACHING GRANT FUNDED (BEGINNING G OR GA) 0105_ = 9 MONTHS TEACHING OFF CAMPUS AND PUBLIC SERVICE 0106_ = 12 MONTHS TEACHING OFF CAMPUS AND PUBLIC SERVICE THE FIFTH DIGIT INDICATES FACULTY RANK - 010_1 = LECTURER 010_2 = ASSISTANT INSTRUCTOR 010_3 = INSTRUCTOR 010_4 = ASSISTANT PROFESSOR 010_5 = ASSOCIATE PROFESSOR 010_6 = PROFESSOR ADMINISTRATIVE CLASS CODES AND TITLES: THE FIRST DIGIT OF THE CLASS CODE FOR ALL ADMINISTRATIVE FACULTY IS 0. THE SECOND AND THIRD DIGITS IDENTIFY THE FUNCTION (SEE TABLE BELOW). THE FOURTH AND FIFTH DIGITS, JUST AS WITH TEACHING FACULTY, INDICATE THE NUMBER OF MONTHS EMPLOYED AND FACULTY RANK RESPECTIVELY - 011__ = ACADEMIC VICE PRESIDENT (THE CHIEF ACADEMIC OFFICER OR PROVOST RESPONSIBLE TO THE PRESIDENT FOR ALL ACADEMIC AFFAIRS) 012__ = ASSISTANT ACADEMIC VICE PRESIDENT (IMMEDIATE AID TO THE CHIEF ACADEMIC OFFICER) 013__ = DIRECTOR OF DEVELOPMENT (RESPONSIBLE FOR INSTRUCTIONAL PLANNING AND DEVELOPMENT OTHER THAN THE ACTUAL PHYSICAL PLANT) 014__ = ACADEMIC DEAN (INCLUDES DEANS OR ASSISTANT DEANS OF INSTRUCTION, FACULTY, SCHOOLS WITHIN THE INSTITUTION, AND OTHER ACADEMIC SITUATIONS) 015__ = DIRECTOR OF ACADEMIC DIVISION (INCLUDES ALL DIRECTORS OR COORDINATORS OF ACADEMIC DIVISIONS NOT COVERED BY ACADEMIC DEANS) 016__ = ASSISTANT DIRECTOR OF ACADEMIC DIVISION (IMMEDIATE AIDS TO DIRECTORS OF ACADEMIC DIVISIONS INCLUDING PROGRAM HEADS) 017__ = DIRECTOR OF INSTRUCTIONAL STUDIES (INCUDES THE DIRECTOR OR COORDINATOR OF INSTITUTIONAL RESEARCH AND EVALUATION) 018__ = ASSISTANT DIRECTOR OF INSTITUTIONAL STUDIES (IMMEDIATE AID TO THE DIRECTOR OF INSTITUTIONAL STUDIES) 019__ = DIRECTOR OF STUDENT PERSONNEL SERVICES (INCLUDES ALL DEANS, DIRECTORS, VICE PRESIDENTS COORDINATORS WHO DIRECTLY DEAL WITH ALL ASPECTS OF STUDENT LIFE) 020__ = ASSISTANT DIRECTOR OF STUDENT PERSONNEL SERVICES (IMMEDIATE AIDS TO THE DIRECTOR OF STUDENT PERSONNEL SERVICES INCLUDING FINANCIAL AID COORDINATORS) 021__ = CHIEF BUSINESS OFFICER (DEANS OF FINANCIAL AID AND CHIEF BUSINESS OFFICE ADMINISTRATIVE SERVICES) 022__ = DIRECTOR OF ADMISSIONS (COORDINATORS OF ADMISSIONS AND RECORDS) 023__ = ASSISTANT DIRECTOR OF ADMISSIONS (SELF-EXPANATORY) 024__ = REGISTRAR (SELF-EXPLANATORY) 025__ = ASSISTANT REGISTRAR (SELF-EXPLANATORY) 026__ = ADMINISTRATIVE ASSISTANT TO THE PRESIDENT (ASSISTS THE PRESIDENT IN GENERAL ADMINISTRATIVE DUTIES) 027__ = PROFESSIONAL LIBRARIAN (LIBRARIANS, COORDINATORS OF LIBRARY SERVICES) 028__ = PROFESSIONAL COUNSELOR (COUNSELORS, COORDINATORS OF COUNSELING SERVICES) Data set CONTROL CLASS CODE PERSONNEL MASTER Output To PER CLASS-CONTROL-NUMBER Discription A NUMBER PRINTED ON EACH SCANTRON GRADE ROSTER. Size/Type 007 ALPHANUMERIC PIC X(7) OCCURS 7 TIMES Data set CLASS ROSTER - CLASS USER Output To NO SUB-SYSTEMS FOUND CLASS-END-DATE Discription DATE CLASS ENDS OR END OF QUARTER FOR 'A' SESSION Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set CLASS MASTER CONTROL QUARTER CEU CLASS MASTER Output To CEU FIN FIS GRD GRP PAS PER REF REG SCH UPD VET CLASS-EQUIP Discription EQUIPMENT NEEDED FOR CLASS Size/Type 064 ALPHANUMERIC Data set CEU CLASS EQUIPMENT DETAIL Output To CEU CLASS-EXPENSES-NB Discription NON-BILLABLE CLASS EXPENSES Size/Type 007 NUMERIC PIC S9(5)V99 Data set CEU CLASS MASTER Output To CEU CLASS-FEE-STATUS Discription FLAG TO INDICATE CLASS CLASSIFICATION FOR FEE PROCESSING Size/Type 001 ALPHANUMERIC Codes A - DAY ON-CAMPUS B - DAY OFF-CAMPUS C - NIGHT ON-CAMPUS D - NIGHT OFF-CAMPUS E - EXEMPT THIS CLASS FROM FEE CALCULATIONS X - CALCULATE FEES WITHOUT REGARD FOR DAY,NIGHT,ON/OFF CAMPUS BLANK - FIELD NOT USED Data set CLASS MASTER CLASS-ID Discription THIS CODE IS USED TO IDENTIFY EACH SECTION OF A CLASS Size/Type 014 ALPHANUMERIC Codes YYQCDDDDNNNSSL WHERE: YY - YEAR Q - QUARTER CODE 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL C - CAMPUS DDDD - DEPARTMENT(EG. ENGL, MATH, ETC.) NNN - COURSE NUMBER SS - SECTION NUMBER L - LECTURE/LAB (L-LAB COURSE, BLANK-LECTURE) Data set CLASS MASTER HISTORY REGISTRATION PERSONNEL CONTRACT STUDENT DROP REGISTRATION STUDENT REGISTRATION CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION CEU CLASS MASTER CLASS RESERVATION RESERVATION CLASS Output To CEN CEU CUS FAC FIN FIS GRP PAS PER REC REG SCH STU SUB RSV TRK TST UPD VET CLASS-ID-DESCRIPTION Discription THIS FIELD IS BLANK EXCEPT: CLASS ID - DESIGNATES A CLASS FOR WHICH PARTIAL PAYMENT IS MADE OR A CLASS IS PAID FOR BY MORE THAN ONE ACCOUNT DESCRIPTION - ITEMS CHARGED OR PAID FOR OTHER THAN TUITION Size/Type 014 ALPHANUMERIC Data set STUDENT ACCOUNT Output To FIN REC REG CLASS-ID-FLAG Discription THIS CODE IS USED TO DISTINGUISH BETWEEN A CLASS-ID AND A DESCRIPTION OF ITEMS THAT WERE CHARGED OR PAID FOR OTHER THAN TUITION IN THE CLASS-ID-DESCRIPTION Size/Type 001 ALPHANUMERIC Codes C - CLASS-ID D - DESCRIPTION Data set STUDENT ACCOUNT Output To FIN REC REG CLASS-NOTES Discription NOTES TO INSTRUCTORS PRINTED ON THE PAGE PRECEDING THE CLASS. Size/Type 064 ALPHANUMERIC Data set CEU CLASS NOTES DETAIL Output To CEU CLASS-REC-NO Discription SEQUENCE OF CLASS RECORD DETAIL Size/Type 002 NUMERIC PIC 99 Data set CLASS DETAIL Output To CEN CEU FAC FIS REG SCH VET CLASS-REMARKS Discription REMARKS TO BE PRINTED ON THE CLASS SCHEDULE. THESE ARE EXPLANATORY NOTES. Size/Type 064 ALPHANUMERIC Data set CLASS REMARKS DETAIL CEU CLASS REMARKS DETAIL Output To CEU SCH CLASS-SCHEDULE-FLAG Discription INDICATES WHETHER DATES ARE FINALIZED AND THE SCHEDULE CAN BE ENTERED. Size/Type 001 ALPHANUMERIC Codes ' ' - ALLOW SCHEDULE TO BE ENTERED 'N' - DO NOT ALLOW SCHEDULE TO BE ENTERED Data set CONTROL QUARTER SEGMENT Output To FIN REC REF CLASS-SIZE Discription NUMBER OF STUDENTS IN HIGH SCHOOL GRADUATING CLASS Size/Type 004 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK CLASS-STANDING Discription STUDENTS RANK IN HIGH SCHOOL GRADUATING CLASS Size/Type 004 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK CLASS-START-DATE Discription DATE CLASS STARTS OR BEGINNING OF QUARTER FOR 'A' SESSION Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set CLASS MASTER CONTROL QUARTER CEU CLASS MASTER Output To CEU FIN FIS GRP PAS PER REF REG SCH UPD VET CLASS-STATUS Discription CODE TO IDENTIFY THE STATUS OF THE CLASS Size/Type 001 ALPHANUMERIC Codes CODE MEANING C - CLASS CANCELLED P - PENDING BEING OPENED F - FILLED O - OPEN Data set CLASS MASTER CEU CLASS MASTER Output To BKS CEN CEU FAC FIN FIS GRP PAS PER REC REG SCH UPD CLASS-TIME Discription THE TIME OF DAY (MILITARY TIME) A CLASS IS TAUGHT Size/Type 008 ALPHANUMERIC Codes SSSSEEEE WHERE: SSSS - STARTING TIME (HHMM) EEEE - ENDING TIME (HHMM) Data set CLASS DETAIL CEU CLASS DETAIL Output To CEN CEU FIN FIS PER REG SCH UPD VET CLASS-TITLE Discription EMPLOYEE CLASSIFICATION TITLE Size/Type 024 ALPHANUMERIC Data set CONTROL CLASS CODE Output To PER CLASS-TRIG Discription CONTROLS THE FEE CALCULATION BASED ON CLASS-FEE-STATUS Size/Type 001 ALPHANUMERIC Codes A - DAY CLASSES, APPLY FEE TO ALL DAY CLASS ENROLLMENTS FOR A STUDENT CLASS-FEE-STATUS OF THE CLSMASTR = A OR B, B - NIGHT CLASSES, APPLY FEE TO ALL NIGHT CLASS ENROLLMENTS FOR A STUDENT CLASS-FEE-STATUS OF THE CLSMASTR = C OR D, C - ON CAMPUS CLASSES, APPLY FEE TO ALL ON CAMPUS ENROLLMENTS FOR A STUDENT CLASS-FEE-STATUS OF THE CLSMASTR = A OR C, D - OFF CAMPUS STUDENTS, APPLY FEE TO OFF CAMPUS ENROLLMENTS FOR A STUDENT CLASS-FEE-STATUS OF THE CLSMASTR = B OR D, E - DAY ON CAMPUS CLASSES, APPLY FEE TO ALL DAY ON CAMPUS ENROLLMENTS FOR A STUDENT CLASS-FEE-STATUS OF THE CLSMASTR = A, F - DAY OFF CAMPUS CLASSES, APPLY FEE TO ALL DAY OFF CAMPUS ENROLLMENTS FOR A STUDENT CLASS-FEE-STATUS OF THE CLSMASTR = B, G - NIGHT ON CAMPUS CLASSES, APPLY FEE TO ALL NIGHT ON CAMPUS ENROLLMENTS FOR A STUDENT CLASS-FEE-STATUS OF THE CLSMASTR = C, H - NIGHT OFF CAMPUS STUDENTS, APPLY FEE TO ALL NIGHT OFF CAMPUS ENROLLMENTS FOR A STUDENT CLASS-FEE-STATUS OF THE CLSMASTR = D, OR X - IGNORE THIS CRITERION WHEN CALCULATING FEES. Data set CONTROL DATABASE (CTLFEES SEGMENT) Output To REC CLASS-WITHDRAW-DATE Discription LAST DATE A CEU COURSE MAY DROPPED FOR REFUND Size/Type 006 ALPHANUMERIC Data set CEU CLASS MASTER Output To CEU CLS-ATTEND-VERIFY-QTR Discription INDICATES THE LAST QUARTER FOR WHICH A CLASS ATTENDANCE VERIFICATION FORM WAS PRINTED Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set FINANCIAL AID MASTER Output To FIN COL-NO-HIRED Discription THE COLUMN NUMBER ON APPENDIX B (VCCS 29) FOR WHICH A FACULTY MEMBER WAS HIRED Size/Type 001 ALPHANUMERIC Codes 1 - AA/AS - INITIAL APPOINTMENT 2 - AA/AS - PROMOTION 3 - AAS - INITIAL APPOINTMENT 4 - AAS - PROMOTION 5 - CERT/DIPL - INITIAL APPOINTMENT 6 - CERT/DIPL - PROMOTION Data set PERSONNEL FACULTY Output To PER COLLAPSE-CODE Discription THIS COURSE IS COLLAPSED INTO ANOTHER COURSE Size/Type 001 ALPHANUMERIC Codes 0 - NO IT IS NOT COLLAPSED 1 - COMBINED FOR REPORTING PURPOSES 2 - COMBINED WITH COURSES FOR ROOM OVERLAPS Data set CLASS MASTER CEU CLASS MASTER Output To CEU PAS SCH UPD COLLEGE-ALPHA-CODE Discription CODE IDENTIFIER FOR EACH COLLEGE TO PERMIT ALPHA SORTS Size/Type 002 ALPHANUMERIC Codes BR - BLUE RIDGE CV - CENTRAL VIRGINIA DL - DABNEY S LANCASTER DC - DANVILLE ES - EASTERN SHORE GC - GERMANNA SR - J. SARGEANT REYNOLDS JR - JOHN TYLER LF - LORD FAIRFAX ME - MOUNTAIN EMPIRE NR - NEW RIVER PH - PATRICK HENRY PC - PAUL D. CAMP PV - PIEDMONT RC - RAPPAHANNOCK SV - SOUTHSIDE SW - SOUTHWEST TN - THOMAS NELSON TC - TIDEWATER VH - VIRGINIA HIGHLANDS VW - VIRGINIA WESTERN WC - WYTHEVILLE NV - NORTHERN VIRGINIA Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND COLLEGE-CODE Discription AGENCY CODE FOR EACH COLLEGE IN THE SYSTEM Size/Type 003 ALPHANUMERIC Codes 261 VA DEPT CC 291 BLUE RIDGE 292 CENTRAL 287 D S LANCASTER 279 DANVILLE 284 EASTERN SHORE 297 GERMANNA 283 J S REYNOLDS 290 JOHN TYLER 298 LORD FAIRFAX 299 MOUNTAIN EMPIRE 275 NEW RIVER 280 NVCC 285 PATRICK HENRY 277 PAUL D CAMP 282 PIEDMONT 278 RAPPAHANNOCK 276 SOUTHSIDE 294 SOUTHWEST 293 THOMAS NELSON 295 TIDEWATER 296 VA HIGHLANDS 286 VA WESTERN 288 WYTHEVILLE 999 VCCS Data set CONTROL CAMPUS Output To CEN CEU GRD GRP PAS PER REC REF REG SCH COLLEGE-FICE-CODE Discription USED IN DETERMINING IF FINANCIAL AID TRANSCRIPT(S) ARE NEEDED FROM OTHER COLLEGES Size/Type 006 ALPHANUMERIC Codes FICE CODE FOR THE COLLEGE Data set FIN AID COLLEGE VARIABLES Output To NO SUB-SYSTEMS FOUND COLLEGE-HEADING Discription COLLEGE HEADING FOR REPORTS Size/Type 079 ALPHANUMERIC Data set CONTROL BUDGET CAMPUS CONTROL FRS BUDGET CAMPUS Output To ACC PER COLLEGE-LAST Discription THE LAST COLLEGE ATTENDED IS THE U.S. OFFICE OF EDUCA- TION INSTITUTIONAL CODE NUMBER ASSIGNED TO THAT COLLEGE Size/Type 004 ALPHANUMERIC Data set HISTORY STUDENT STUDENT MASTER Output To CEN FIN GRP REC REG STU VET COLLEGE-LET Discription THE COLLEGE SIP LETTER Size/Type 001 ALPHANUMERIC Data set CONTROL CAMPUS Output To REF COLLEGE-NAME(2) Discription THE NAME OF THE COLLEGE FOR THE DATA BASE. Size/Type 026 ALPHANUMERIC Data set CONTROL BUDGET CAMPUS CONTROL FRS BUDGET CAMPUS Output To ACC PER COLLEGE-NAME Discription THE NAME OF THE COLLEGE FOR THE DATA BASE. THIS ITEM WILL BE USED FOR REPORT HEADINGS. Size/Type 038 ALPHANUMERIC Data set CONTROL CAMPUS Output To ACC ALU APP BKS CEN CEU CON CUS FAC FIN FIS FMA GRD GRP LIB LVE MAS MST QUE REC REF REG SCH SUB TRK UTL VET COLLEGE-NAME-HDING Discription EXPANDED COLLEGE NAME FOR REPORT HEADING Size/Type 070 ALPHANUMERIC Data set CONTROL CAMPUS Output To ALU BKS CEN CEU CON CUS FAC FIN FIS FMA GRD GRP LIB LVE MAS MST PER REC REF REG SCH TRK VET COLLEGE-SER-DATE-FULL Discription DATE USED TO COMPUTE YEARS OF COLLEGE SERVICE Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY COLLEGE-SER-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER COLLEGE-SERVICE Discription YEARS OF COLLEGE SERVICE Size/Type 002 NUMERIC 9(2) Data set PERSONNEL MASTER Output To PER COLLEGE-TITLE Discription COLLEGE TITLE OF POSITION Size/Type 040 ALPHANUMERIC Data set PERSONNEL MASTER Output To PER COLLEGE-UNIV-NAME Discription THE TRANSFER COLLEGE OR UNIVERISTY NAME Size/Type 050 ALPHANUMERIC Data set CONTROL TRANSFER COLLEGE Output To GRP PER REF REG VET COLLEGES-ATTENDED Discription THE NUMBER OF COLLEGES A STUDENT HAS ATTENDED Size/Type 001 ALPHANUMERIC Data set HISTORY STUDENT STUDENT MASTER Output To CEN FIN FMT GRD GRP REC REG STU TRK COMBINE-WITH-CLASS-ID Discription CLASS-ID(S) OF OTHER COURSES WITH WHICH THIS COURSE IS COMBINED FOR ROOM AND FACULTY LOAD CALCULATIONS Size/Type 014 ALPHANUMERIC Codes YYQCDDDDNNNSSL WHERE: YY - YEAR Q - QUARTER CODE 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL C - CAMPUS DDDD - DEPARTMENT(EG. ENGL, MATH, ETC.) NNN - COURSE NUMBER SS - SECTION NUMBER L - LECTURE/LAB (L-LAB COURSE, BLANK-LECTURE) Data set CLASS COMBINE WITH Output To NO SUB-SYSTEMS FOUND COMM-CAMPUS Discription CAMPUS BEING PASSED TO TRANSACTION Size/Type 001 ALPHANUMERIC Data set MENUCOMM Output To BKS CEU MST REG COMM-PASSWORD Discription PASSWORD FOR TRANSACTION Size/Type 008 ALPHANUMERIC Data set MENUCOMM Output To MST REG COMM-TRANSACTION Discription TRANSACTION WHERE CONTROL IS BEING PASSED Size/Type 006 ALPHANUMERIC Codes SSSCCC WHERE: SSS - SUBSYSTEM ID CCC - SUBSYSTEM CODE Data set MENUCOMM Output To ACC APP BKS CEU CON FIN GRD GRP LIB LVE MAS MST PER REC REF REG SCH STU TRK VET COMM-YEAR-QUARTER Discription QUARTER AND YEAR BEING PASSED TO TRANSACTION Size/Type 008 ALPHANUMERIC Codes QQQQQQYY WHERE: QQQQQQ - QUARTER (WINTER, SPRING, SUMMER, FALL) YY - YEAR Data set MENUCOMM Output To CEU MST REC REG SCH COMM-YEAR-QUARTER-CODE Discription QUARTER AND YEAR BEING PASSED TO TRANSACTION Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set MENUCOMM Output To CEU REC REG SCH COMPANY-CITY Discription CITY OF EMPLOYER OF A GRADUATE Size/Type 014 ALPHANUMERIC Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND COMPANY-ENROL Discription NUMBER ENROLLED FOR CLASS WHEN STUDENT NAMES ARE NOT AVAILABLE Size/Type 005 NUMERIC PIC 9(3)V99 Data set CEU CLASS MASTER Output To CEU COMPANY-EXPENSES-B Discription BILLABLE COMPANY EXPENSES Size/Type 007 NUMERIC PIC S9(5)V99 Data set CEU CLASS MASTER Output To CEU COMPANY-NAME Discription NAME OF EMPLOYER OF A GRADUATE Size/Type 018 ALPHANUMERIC Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND COMPANY-STATE Discription STATE OF EMPLOYER OF A GRADUATE Size/Type 002 ALPHANUMERIC Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND COMPANY-STREET Discription STREET ADDRESS OF FIRM EMPLOYING A GRADUATE Size/Type 015 ALPHANUMERIC Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND COMPANY-TUITION Discription THE AMOUNT OF TUITION THE SPONSOR COMPANY IS LIABLE FOR WHEN THE SPONSOR-CODE IS A BILLABLE ACCOUNT CODE Size/Type 006 NUMERIC PIC 9(4)V99 Data set CEU CLASS MASTER Output To CEU COMPANY-ZIP Discription ZIP CODE OF FIRM EMPLOYING A GRADUATE Size/Type 009 ALPHANUMERIC Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND COMPENSATORY-TIME Discription ACCUMULATED COMPENSATORY TIME Size/Type 005 NUMERIC COMP-3 S9(3)V99 Data set PERSONNEL MASTER Output To PER COMPUTER-CHECK-NUMBER Discription SEQUENTIAL COMPUTER CHECK NUMBER Size/Type 006 ALPHANUMERIC Data set CSAP DISBURSEMENT GRANT/SCHOLARSHIP DISBURSEMENT LOAN DISBURSEMENT PELL DISBURSEMENT SEOG DISBURSEMENT Output To FIN COMPUTER-DISB-CSAP Discription INDICATES WHETHER CHECK DISBURSING PROGRAM FUNDS ARE RECORDED IN THE SYSTEM Size/Type 001 ALPHANUMERIC Codes Y - CHECK FUNDS ARE RECORDED IN THE SYSTEM N - CHECK FUNDS ARE NOT RECORDED IN THE SYSTEM Data set CONTROL FINANCIAL AID YEAR Output To FIN COMPUTER-DISB-PELL Discription INDICATES WHETHER CHECK DISBURSING PROGRAM FUNDS ARE RECORDED IN THE SYSTEM Size/Type 001 ALPHANUMERIC Codes Y - CHECK FUNDS ARE RECORDED IN THE SYSTEM N - CHECK FUNDS ARE NOT RECORD IN THE SYSTEM Data set CONTROL FINANCIAL AID YEAR Output To FIN COMPUTER-DISB-SEOG Discription INDICATES WHETHER CHECK DISBURSING PROGRAM FUNDS ARE RECORDED IN THE SYSTEM Size/Type 001 ALPHANUMERIC Codes Y - CHECK FUNDS ARE RECORDED IN THE SYSTEM N - CHECK FUNDS ARE NOT RECORDED IN THE SYSTEM Data set CONTROL FINANCIAL AID YEAR Output To FIN COMPUTER-DISBURSE-FUNDS Discription INDICATES WHETHER CHECKS DISBURSING PROGRAM FUNDS ARE RECORDED IN SYSTEM Size/Type 001 ALPHANUMERIC Codes Y - CHECKS ARE RECORDED ON SYSTEM N - CHECKS ARE NOT RECORDED ON SYSTEM Data set CONTROL FIN AID PROGRAM Output To FIN COMPUTER-PAY-CWSP Discription INDICATES WHETHER CHECK DISBURSING PROGRAM FUNDS ARE RECORDED IN THE SYSTEM Size/Type 001 ALPHANUMERIC Codes Y - CHECK FUNDS ARE RECORDED IN THE SYSTEM N - CHECK FUNDS ARE NOT RECORD IN THE SYSTEM Data set CONTROL FINANCIAL AID YEAR Output To FIN CON-COLL-TEACH Discription THE NUMBER OF YEARS A FACULTY MEMBER HAS BEEN CONTINUOUSLY TEACHING AT THE COLLEGE Size/Type 004 NUMERIC COMP-3 S9(2)V99 Data set PERSONNEL FACULTY Output To PER CONDITION Discription STATUS CODE ON THE CONDITION OF THE BUILDING Size/Type 001 ALPHANUMERIC Codes 1 - SATISFACTORY 2 - REMODELING A ( 1% - 24% OF BUILDING COST) 3 - REMODELING B (25% - 50% OF BUILDING COST) 4 - REMODELING C (51% - 100% OF BUILDING COST) 5 - DEMOLTION 6 - TERMINATION Data set BUILDING MASTER Output To BKS CEN CEU FIN GRD GRP PER REC REF REG SCH STU TRK TST UTL VET CONSORTIUM-CODE Discription LOCALITY CODE USED IN THE CONTINUING EDUCATION SCHEV Q1 REPORT. Size/Type 002 ALPHANUMERIC Codes VALID CONSORTIUM CODES: ---------------------- 01 - NORTHERN 02 - CAPITAL 03 - VALLEY 04 - CENTRAL 05 - TIDEWATER 06 - WESTERN Data set CEU CLASS MASTER Output To CEU CONT-REGULAR Discription NO LONGER USED (V7.00) CONT-SUMMER Discription NO LONGER USED (V7.00) CONTACT-HOURS Discription TOTAL CONTACT HOURS AWARDED FOR THIS CLASS Size/Type 004 NUMERIC PIC 99V99 Codes ZERO - NO ENTRY AND STANDARD CALCULATION WILL BE USED FOR THE WORKLOAD PROCESSING Data set CLASS MASTER Output To CEU REG SCH UPD CONTACT-HR-LAB Discription CONTACT HOURS FOR LAB COURSE Size/Type 004 NUMERIC PIC 99V99 Data set COURSE DETAIL Output To PER REF REG SCH CONTACT-HR-LEC Discription CONTACT HOURS FOR LECTURE Size/Type 004 NUMERIC PIC 99V99 Data set COURSE DETAIL Output To PER REF REG SCH CONTACT-HR-TOT(CEU) Discription TOTAL CONTACT HOURS FOR A CEU COURSE Size/Type 004 NUMERIC PIC 9(3)V99 Data set CEU CLASS MASTER Output To CEU CONTACT-HR-TOT Discription TOTAL CONTACT HOURS REQUIRED FOR A COURSE Size/Type 004 NUMERIC PIC 99V99 Codes 99.99 - IF VARIABLE CREDITS Data set COURSE DETAIL Output To CEN CEU REF REG SCH UPD VET CONTRACT-CLASS-ELIG-QTR Discription QUARTER ELIGIBLE FOR CONTRACT CLASS RATES Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set HISTORY STUDENT STUDENT MASTER Output To REG STU CONTRACT-PRORATED Discription INDICATES IF THE CONTRACT WAS PRORATED Size/Type 001 ALPHANUMERIC Codes Y - YES N - NO Data set PERSONNEL CONTRACT Output To PER CONTRACT-TUITION-RATE Discription NO LONGER USED (V7.00) CONTRACTED-CLASS-FLAG Discription FLAG INDICATING IF THE COURSE IS CONTRACTED BY BUSINESS AND INDUSTRY Size/Type 001 ALPHANUMERIC Codes Y MEANS THE COURSE IS CONTRACTED BY BUSINESS AND INDUSTRY N MEANS THE COURSE IS NOT CONTRACTED BY BUSINESS AND INDUSTRY Data set CLASS MASTER Output To SCH COST-CENTER Discription PERSONNEL/LEAVE ACCOUNTING COST CENTER Size/Type 003 ALPHANUMERIC Codes XYY WHERE 'X' IS VALID BUDGET CAMPUS (OR '*' ON CONTROL SECURITY SEGMENT) 'YY' IS VALID COST CENTER NUMBER (OR '**' ON CONTROL SECURITY) Data set CONTROL SECURITY Output To ACC LVE MST PER REF COST-CENTER-ID Discription COLLEGE COST CENTER CODE Size/Type 003 ALPHANUMERIC Codes CNN WHERE: C IS CAMPUS CODE NN IS COST CENTER NUMBER Data set CONTROL BUDGET CAMPUS DEPARTMENT CONTROL FRS DEPARTMENT CAMPUS CONTROL COST CENTER ACCOUNTING BUDGET PERSONNEL MASTER Output To ACC PER COST-CENTER-NAME Discription NAME OF COST CENTER Size/Type 030 ALPHANUMERIC Data set CONTROL COST CENTER Output To ACC PER COUNSELOR Discription CODE TO IDENTIFY COUNSELOR Size/Type 002 ALPHANUMERIC Codes CN WHERE: C - CAMPUS CODE N - COUNSELOR CODE Data set ADVISOR MASTER HISTORY STUDENT INSTRUCTOR MASTER STUDENT MASTER Output To CEN GRP PER REF REG STU SUB COURSE-ID Discription IDENTIFIES THE COURSE Size/Type 007 ALPHANUMERIC Codes DDDDNNN WHERE: DDDD - DEPARTMENT (EG. ENGL, MATH, DAPR) NNN - COURSE NUMBER Data set COURSE REQUISITE CURRICULUM DETAIL CURRICULUM ELECTIVE CURRICULUM EQUIVALENT CURRICULUM REQUIREMENT PERSONNEL QUALIFICATION STUDENT ADD REQUIRED CRSE STUDENT GRADUATE DETAIL STUDENT TEST DETAIL CEU COURSE MASTER Output To BKS CEN CEU FAC FMA GRD GRP PER REF REG SCH TRK VET COURSE-ID-2 Discription IDENTIFIES A SECOND RECOMMENDED COURSE Size/Type 007 ALPHANUMERIC Codes DDDDNNN WHERE: DDDD - DEPARTMENT (EG. ENG, MATH, DAPR) NNN - COURSE NUMBER Data set STUDENT TEST DETAIL Output To TRK COURSE-ID-3 Discription IDENTIFIES A THIRD RECOMMENDED COURSE Size/Type 007 ALPHANUMERIC Codes DDDDNNN WHERE: DDDD - DEPARTMENT (EG. ENG, MATH, DAPR) NNN - COURSE NUMBER Data set STUDENT TEST DETAIL Output To TRK COURSE-LEVEL Discription THIS CODE IS USED TO IDENTIFY THE LEVEL OF QUALIFICATION REQUIRED FOR AN INSTRUCTOR TEACHING THIS COURSE. Size/Type 001 ALPHANUMERIC Codes 1 - INSTRUCTOR MUST HAVE A HIGH SCHOOL DEGREE OR HIGHER 2 - INSTRUCTOR MUST HAVE A BACHELOR'S DEGREE OR HIGHER 3 - INSTRUCTOR MUST HAVE A MASTER'S DEGREE OR HIGHER Data set COURSE DETAIL Output To REF PER COURSE-NUM Discription COURSE NUMBER Size/Type 003 ALPHANUMERIC Data set CLASS COMBINE WITH CLASS MASTER CLASS RESERVATION COURSE DETAIL COURSE REQUISITE CURRICULUM DETAIL CURRICULUM ELECTIVE CURRICULUM REQUIREMENT CURRICULUM EQUIVALENT HISTORY ADVANCE STANDING COURSE HISTORY REGISTRATION HISTORY TRANSFER COURSE RESERVATION CLASS STUDENT HISTORY SUBSTITUTION STUDENT ADD REQUIRED CRSE STUDENT DROP REGISTRATION STUDENT GRADUATE DETAIL STUDENT REGISTRATION STUDENT TEST DETAIL Output To BKS CEN CEU CUS FAC FIN FIS FMA GRD GRP PAS PER REC REF REG RSV SCH SUB TRK UPD VET COURSE-SUBSTITUTED Discription DEPARTMENT AND COURSE NUMBER OF CURRICULAR REQUIREMENT SUBSTITUTION Size/Type 007 ALPHANUMERIC Data set STUDENT HISTORY SUBSTITUTION Output To TRK COURSE-TITLE-14 Discription THE SHORT DESCRIPTIVE NAME OF THE COURSE Size/Type 014 ALPHANUMERIC Data set CLASS SECTION SUBTITLE COURSE DETAIL HISTORY ADVANCE STANDING COURSE HISTORY TRANSFER COURSE CEU COURSE MASTER Output To BKS CEN CEU FAC FIN FIS GRP PER REC REF REG SCH SUB TRK COURSE-TITLE-40 Discription THE DESCRIPTIVE NAME OF THE COURSE Size/Type 040 ALPHANUMERIC Data set CLASS SECTION SUBTITLE COURSE DETAIL CEU COURSE MASTER Output To BKS CEU FIN PER REF REG SCH SUB TRK CREATION-DATE Discription JULIAN DATE (YYDDD) THAT THE SEGMENT WAS CREATED OR LAST MODIFIED Size/Type 005 NUMERIC PIC 9(5) COMP-3. Data set STUDENT OBLIGATION AUDIT CEU STUDENT DROPPED REGISTRATION Output To STU CEU CREDIT-CARD-EXP Discription THE DATE THE CREDIT CARD WILL EXPIRE Size/Type 004 ALPHANUMERIC Codes 'MMYY' WHERE 'MM' - MONTH 'YY' - YEAR Data set CEU CHARGE CARD Output To REC TTR CREDIT-CARD-NUMBER Discription THE CREDIT CARD NUMBER Size/Type 016 ALPHANUMERIC Data set CEU CHARGE CARD Output To REC TTR CREDIT-CARD-TYPE Discription IDENTIFIES THE TYPE OF CREDIT CARD Size/Type 001 ALPHANUMERIC Codes 'D' DISCOVER 'M' MASTERCARD 'V' VISA Data set CEU CHARGE CARD Output To REC TTR CREDITS Discription TOTAL CREDITS HOURS FOR A COURSE Size/Type 004 NUMERIC PIC 99V99 Codes NORMALLY THE ACTUAL NUMBER OF CREDITS, EXCEPT: 99.99-VARIABLE CREDITS Data set CLASS MASTER CURRICULUM EQUIVALENTS CURRICULUM REQUIREMENTS HISTORY ADVANCE STANDING COURSE HISTORY REGISTRATION STUDENT ACCOUNT STUDENT DROP REGISTRATION STUDENT REGISTRATION STUDENT HISTORY SUBSTITUTION TRANSFER MATCH Output To CEN CEU CON FIN FIS GRD GRP PAS PER REC REF REG SCH STU SUB TRK UPD VET CREDITS-LAB Discription CREDIT HOURS FOR LAB COURSES Size/Type 004 NUMERIC PIC 99V99 Codes NORMALLY THE ACTUAL NUMBER OF CREDITS, EXCEPT: 99.99-VARIABLE CREDITS Data set COURSE DETAIL Output To CEN GRP PER REF REG SCH TRK CREDITS-LEC Discription CREDIT HOURS FOR A LECTURE COURSE Size/Type 004 NUMERIC PIC 99V99 Codes NORMALLY THE ACTUAL NUMBER OF CREDITS, EXCEPT: 99.99-VARIABLE CREDITS Data set COURSE DETAIL Output To CEN GRD GRP PER REF REG SCH TRK VET CREDITS-REQUIRED-DEGREE Discription NUMBER OF CREDITS REQUIRED FOR A DEGREE Size/Type 005 NUMERIC PIC 999V99 Data set CURRICULUM MASTER CURRICULUM CATALOG Output To FIN GRD GRP REF TRK CROSS-REGISTRATION-FLAG Discription USED TO IDENTIFY CLASSES FOR TCC CONSORTIUM CROSS REGISTRATION Size/Type 001 ALPHANUMERIC Codes 'Y' - CLASS BEING TAKEN FOR CROSS REGISTRATION (STUREGIS) CLASS ELIGIBLE FOR CROSS REGISTRATION (CLSMASTR) ' ' - CLASS BEING TAKEN UNDER NORMAL CIRCUMSTANCES (STUREGIS) CLASS INELIGIBLE FOR CROSS REGISTRATION (CLSMASTR) Data set STUDENT REGISTRATION CLASS MASTER Output To GRP REG SCH CRSE-SUBSTITUTED Discription COURSE NUMBER OF CURRICULAR REQUIREMENT SUBSTITUTION Size/Type 003 ALPHANUMERIC Data set STUDENT HISTORY SUBSTITUTION Output To TRK CSAP-ACCT-CODE Discription ACCOUNTS RECEIVABLE ACCOUNT CODE USED IN CHARGING TUITION/FEES TO AID PROGRAM Size/Type 004 ALPHANUMERIC Data set CONTROL FINANCIAL AID YEAR Output To FIN CSAP-AWARD-DISB-FLAG Discription INDICATES IF STUDENT IS ELIGIBLE FOR CSAP AWARD/DISBURSEMENT Size/Type 001 ALPHANUMERIC Codes Y - STUDENT IS ELIGIBLE FOR AWARD/DISBURSEMENT N - STUDENT NOT ELIGIBLE FOR AWARD/DISBURSEMENT Data set FINANCIAL AID MASTER Output To FIN CSAP-AWARD-QTRS Discription NUMBER OF QUARTERS FOR WHICH CSAP AWARD IS MADE Size/Type 001 ALPHANUMERIC Data set CSAP AWARD Output To FIN CSAP-DIVISION-FACTOR Discription THIS NUMBER IS DETERMINED BY THE NUMBER OF TERMS THAT CSAP IS DISBURSED Size/Type 001 NUMERIC Codes 1 - IF CSAP IS DISBURSED IN ONLY ONE TERM 2 - IF CSAP IS DISBURSED IN TWO TERMS 3 - IF CSAP IS DISBURSED IN THREE TERMS Data set CONTROL FINANCIAL AID YEAR Output To FIN CSAP-LEVEL1 Discription THE PRESCRIBED PERCENTAGE OF THE AWARD WILL BE GIVEN STUDENTS WHO TAKE THE CREDIT HOURS WITHIN THE MINIMUM AND MAXIMUM HOURS. AT LEAST ONE LEVEL IS REQUIRED, LEVEL 2 AND 3 ARE NOT. THE MINIMUM HOURS MUST BE GREATER THAN THE MAXIMUM HOURS ON LEVEL2. Size/Type 011 ALPHANUMERIC Codes MINHMAXHPCT WHERE: MINH - 9(2)V99 MINIMUM HOURS (E.G. 12.00) MAXH - 9(2)V99 MAXIMUM HOURS (E.G. 99.99) PCT - 9(1)V99 PERCENT (E.G. 1.00) Data set CONTROL FINANCIAL AID YEAR Output To FIN CSAP-LEVEL2 Discription THE PRESCRIBED PERCENTAGE OF THE AWARD WILL BE GIVEN STUDENTS WHO TAKE THE CREDIT HOURS WITHIN THE MINIMUM AND MAXIMUM HOURS. THE MINIMUM HOURS MUST BE GREATER THAN THE MAXIMUM HOURS ON LEVEL3. Size/Type 011 ALPHANUMERIC Codes MINHMAXHPCT WHERE: MINH - 9(2)V99 MINIMUM HOURS (E.G. 09.00) MAXH - 9(2)V99 MAXIMUM HOURS (E.G. 11.99) PCT - 9(1)V99 PERCENT (E.G. 0.75) Data set CONTROL FINANCIAL AID YEAR Output To FIN CSAP-LEVEL3 Discription THE PRESCRIBED PERCENTAGE OF THE AWARD WILL BE GIVEN STUDENTS WHO TAKE THE CREDIT HOURS WITHIN THE MINIMUM AND MAXIMUM HOURS. THE MINIMUM HOURS MUST BE GREATER THAN THE MAXIMUM HOURS ON LEVEL4. Size/Type 011 ALPHANUMERIC Codes MINHMAXHPCT WHERE: MINH - 9(2)V99 MINIMUM HOURS (E.G. 06.00) MAXH - 9(2)V99 MAXIMUM HOURS (E.G. 08.99) PCT - 9(1)V99 PERCENT (E.G. 0.50) Data set CONTROL FINANCIAL AID YEAR Output To FIN CSAP-LEVEL4 Discription THE PRESCRIBED PERCENTAGE OF THE AWARD WILL BE GIVEN STUDENTS WHO TAKE THE CREDIT HOURS WITHIN THE MINIMUM AND MAXIMUM HOURS. Size/Type 011 ALPHANUMERIC Codes MINHMAXHPCT WHERE: MINH - 9(2)V99 MINIMUM HOURS (E.G. 04.00) MAXH - 9(2)V99 MAXIMUM HOURS (E.G. 05.99) PCT - 9(1)V99 PERCENT (E.G. 0.25) Data set CONTROL FINANCIAL AID YEAR Output To FIN CSAP-MAX-LIMIT Discription WHOLE DOLLAR AMOUNT WHICH IS THE MAXIMUM FOR ANY INDIVDUAL AWARD Size/Type 005 NUMERIC PIC 9(5) Data set CONTROL FINANCIAL AID YEAR Output To FIN CSAP-NOMINATION-DATE Discription DATE STUDENT'S NOMINATION SENT TO SCHEV Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE YY - YEAR MM - MONTH DD - DAY Data set CSAP AWARD Output To FIN CSAP-NOMINATION-FLAG Discription INDICATES IF NOMINATION SENT TO/ACCEPTED BY SCHEV Size/Type 001 ALHANUMERIC Codes 1 - NOMINATION SENT TO SCHEV 2 - NOMINATION ACCEPTED 3 - NOMINATION NOT ACCEPTED Data set CSAP AWARD Output To FIN CSAP-TERM1 Discription FIRST CSAP TERM OF FINANCIAL AID YEAR Size/Type 001 ALPHANUMERIC Codes YYT WHERE: YY - YEAR T - TERM Data set CONTROL FINANCIAL AID YEAR Output To FIN CSAP-TERM2 Discription SECOND CSAP TERM OF FINANCIAL AID YEAR Size/Type 001 ALPHANUMERIC Codes YYT WHERE: YY - YEAR T - TERM Data set CONTROL FINANCIAL AID YEAR Output To FIN CSAP-TERM3 Discription THIRD CSAP TERM OF FINANCIAL AID YEAR Size/Type 001 ALPHANUMERIC Codes YYT WHERE: YY - YEAR T - TERM Data set CONTROL FINANCIAL AID YEAR Output To FIN CTLFEES-SEGMENT-KEY Discription THE KEY TO THE CONTROL FEES SEGMENT (TYPE 46, 47, & 48) Size/Type 010 ALPHANUMERIC TYPE + TERMID + MOD-NUMBER Data set CONTROL DATABASE (CTLADDRP SEGMENT) Output To REC CUMM-INFO-FLAG Discription THIS CODE INDICATES CURRENT, FUTURE AND COMPLETED QUARTERS, THE MOST RECENT QUARTER TO SHOW THE CODE "1" IS THE QUARTER OF COMPLETED GRADE POINT INFORMATION FOR THE STUDENTS Size/Type 001 ALPHANUMERIC Codes BLANK - FUTURE QUARTERS 0 - CURRENT QUARTER 1 - COMPLETED QUARTER ON STUDENT DATA BASE 2 - COMPLETED QUARTER ON STUDENT HISTORY DATA BASE Data set CONTROL QUARTER Output To CEN CEU FIN GRD GRP REC REF REG STU TRK CUMM-RECALCULATION-FLAG Discription INDICATES IF SOME GRADE POINT AVERAGES WILL NEED RECALCULATION DUE TO THE LATE POSTING OF GRADES. Size/Type 001 ALPHANUMERIC Codes 'Y' - GPA'S ARE TO BE RECALCULATED ' ' - GPA'S ARE NOT TO BE RECALCULATED Data set STUDENT REGISTRATION Output To CEU GRP REF CUR-COL-NO Discription THE COLUMN NUMBER ON APPENDIX B (VCCS 29) WHICH A FACULTY MEMBER IS CURRENTLY AT Size/Type 001 ALPHANUMERIC Codes 1 - AA/AS - INITIAL APPOINTMENT 2 - AA/AS - PROMOTION 3 - AAS - INITIAL APPOINTMENT 4 - AAS - PROMOTION 5 - CERT/DIPL - INITIAL APPOINTMENT 6 - CERT/DIPL - PROMOTION Data set PERSONNEL FACULTY Output To PER CUR-CON-DATE Discription DATE OF THE FACULTY MEMBER'S CURRENT CONTRACT Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL FACULTY Output To PER CUR-CON-TYPE Discription TYPE OF CURRENT CONTRACT FOR A FACULTY MEMBER Size/Type 001 ALPHANUMERIC Codes 1 - ONE YEAR CONTRACT 2 - TWO YEAR CONTRACT 3 - FIVE YEAR CONTRACT Data set PERSONNEL FACULTY Output To PER CUR-EVAL-DATE Discription DATE THE LAST EVALUATION WAS GIVEN FOR FACULTY MEMBERS Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL FACULTY Output To PER CUR-EVALUATION Discription CURRENT EVALUATION FOR A FACULTY MEMBER Size/Type 001 ALPHANUMERIC Codes 1 - UNSATISFACTORY 2 - SATISFACTORY 3 - GOOD 4 - VERY GOOD 5 - EXCELLENT Data set PERSONNEL FACULTY Output To PER CUR-VALID-NO Discription LAST USED VALIDATION NUMBER Size/Type 005 NUMERIC PIC 9(5) Data set REGISTER SEGMENT Output To FIN REC REF CURR-CAMPUS Discription THE CAMPUS AND DIVISION TO WHICH CURRICULUM MASTERS ARE ASSIGNED Size/Type 002 ALPHANUMERIC OCCURS 5 TIMES Codes AN - CAMPUS A BN - CAMPUS B CN - CAMPUS C DN - CAMPUS D EN - CAMPUS E WHERE: N - DIVISION NUMBER Data set CURRICULUM MASTER Output To ACC REF REG STU TRK CURR-CON-YEAR Discription THE YEAR OF A CURRENT CONTRACT (I.E. YEAR 2 OF A 2 YEAR CONTRACT) Size/Type 001 ALPHANUMERIC Data set PERSONNEL FACULTY Output To PER CURR-LEVEL Discription IDENTIFIES THE TYPE OF AWARD EXPECTED AND THE LEVEL OF THE STUDENT Size/Type 001 ALPHANUMERIC Codes 1 - FRESHMAN - COLLEGE TRANSFER (AA OR AS) 2 - DEVELOPMENTAL STUDIES 3 - FRESHMAN DIPLOMA 4 - FRESHMAN CERTIFICATE 5 - UNCLASSIFIED 6 - FRESHMAN - AAS 7 - SOPHOMORE - COLLEGE TRANSFER (AA OR AS) 8 - SOPHOMORE - DIPLOMA 9 - SOPHOMORE - AAS Z - UNKNOWN Data set HISTORY QUARTER HISTORY STUDENT STUDENT MASTER STUDENT QUARTER Output To CEN FIN GRD GRP LIB REC REG STU SUB TRK VET CURR-NAME-ABBR Discription AN ABBREVIATED FORM OF THE CURRICULUM NAME Size/Type 004 ALPHANUMERIC Data set CURRICULUM MASTER Output To CON FIN GRD GRP REF REG SUB TRK VET CURR-NAME-FULL Discription FULL NAME OF CURRICULUM MASTER Size/Type 040 ALPHANUMERIC Data set CURRICULUM MASTER Output To CON GRP REF REG SUB TRK CURR-NAME-SHORT Discription AN ABBREVIATED CURRICULUM Size/Type 012 ALPHANUMERIC Data set CURRICULUM MASTER Output To ALU CEN FIN GRD GRP REC REF REG STU SUB TRK VET CURR-PROGRAM Discription IDENTIFIES THE TYPE OF AWARD EXPECTED AND STUDENT LEVEL Size/Type 006 ALPHANUMERIC Codes 1 - FRESHMAN - COLLEGE TRANSFER (AA OR AS) 2 - DEVELOPMENTAL STUDIES 3 - FRESHMAN DIPLOMA 4 - FRESHMAN CERTIFICATE 5 - UNCLASSIFIED 6 - FRESHMAN - AAS 7 - SOPHOMORE - COLLEGE TRANSFER (AA OR AS) 8 - SOPHOMORE - DIPLOMA 9 - SOPHOMORE - AAS Data set CURRICULUM MASTER Output To GRP REF REG STU TRK CURR-TYPE Discription CURRICULUM TYPE THAT A FACULTY MEMBER TEACHES SUBJECTS UNDER Size/Type 004 ALPHANUMERIC Codes ABC WHERE: A IS AA/AS Y = YES BLANK = NO B IS AAS Y = YES BLANK = NO C IS CERT/DIPL Y = YES BLANK = NO Data set PERSONNEL FACULTY Output To PER CURRICULUM Discription THIS CODE WHICH IDENTIFIES A CURRICULUM MUST BE A VALID CODE AS FOUND IN THE STATE CURRICULUM GUIDE + SPECIALIZATION Size/Type 003 ALPHANUMERIC Data set CONTROL AUTOMATIC ADVISOR CURRICULUM MASTER HISTORY QUARTER HISTORY STUDENT STUDENT HISTORY SUBSTITUTION STUDENT ADD REQUIRED CRSE STUDENT MASTER STUDENT QUARTER TRANSFER ASSISTANCE MAJOR Output To ALU CEN CEU CON FIN GRD GRP LIB PER REC REF REG STU SUB TRK VET CURRICULUM-ADV-STD-EVAL Discription CONTAINS THE CURRICULUM AGAINST WHICH THE ADVANCE STANDING COURSES ARE EVALUATED. Size/Type 003 ALPHANUMERIC Codes MUST CONTAIN VALID CURRICULUM OR BE BLANK Data set HISTORY ADVANCE STANDING COURSE HISTORY TRANSFER COURSE Output To GRP REG CURRICULUM-NAME Discription THE DESCRIPTION OF A CURRICULUM Size/Type 026 ALPHANUMERIC Data set CURRICULUM MASTER Output To CON FIN GRD GRP REC REF REG STU SUB TRK CWSP-AWARD-DISB-FLAG-FED Discription INDICATES IF STUDENT IS ELIGIBLE FOR FEDERAL WORK-STUDY AWARD/DISBURSEMENT Size/Type 001 ALPHANUMERIC Codes Y - STUDENT ELIGIBLE FOR AWARD/DISBURSEMENT N - STUDENT NOT ELIGIBLE FOR AWARD/DISBURSEMENT Data set FINANCIAL AID MASTER Output To FIN CWSP-AWARD-DISB-FLAG-INST Discription INDICATES IF STUDENT IS ELIGIBLE FOR INSTITUTIONAL WORK- STUDY AWARD/DISBURSEMENTS Size/Type 001 ALPHANUMERIC Codes Y - STUDENT ELIGIBLE FOR AWARD/DISBURSEMENT N - STUDENT NOT ELIGIBLE FOR AWARD/DISBURSEMENT Data set FINANCIAL AID MASTER Output To FIN CWSP-EMPL-DEPT-CODE Discription CODE TO IDENTIFY THE DEPARTMENT WHERE THE WORK-STUDY IS EMPLOYED Size/Type 003 ALPHANUMERIC Codes TO BE DEFINED BY COLLEGE Data set CWSP AWARD Output To FIN CWSP-FED-MAX-LIMIT Discription WHOLE DOLLAR AMOUNT WHICH IS THE MAXIMUM FOR ANY INDIVDUAL AWARD Size/Type 005 NUMERIC PIC 9(5) Data set CONTROL FINANCIAL AID YEAR Output To FIN CWSP-GROSS-PAY Discription WORK-STUDY GROSS PAY FOR THE PAY PERIOD Size/Type 006 NUMERIC PIC 9(4)V99 Data set CWSP PAYROLL Output To FIN CWSP-HOURLY-WAGE Discription HOURLY RATE OF PAY FOR WORK-STUDY STUDENT Size/Type 004 NUMERIC PIC 99V99 Data set CWSP AWARD Output To FIN CWSP-HOURS-WORKED Discription NUMBER OF HOURS WORKED IN PAY PERIOD Size/Type 004 NUMERIC PIC 99V99 Data set CWSP PAYROLL Output To NO SUB-SYSTEMS FOUND CWSP-INS-MAX-LIMIT Discription WHOLE DOLLAR AMOUNT WHICH IS THE MAXIMUM FOR ANY INDIVDUAL AWARD Size/Type 005 NUMERIC PIC 9(5) Data set CONTROL FINANCIAL AID YEAR Output To FIN CWSP-PAYROLL-BEG-DATE Discription BEGINNING DATE OF PAY PERIOD Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE YY - YEAR MM - MONTH DD - DAY Data set CWSP PAYROLL Output To NO SUB-SYSTEMS FOUND CWSP-PAYROLL-END-DATE Discription ENDING DATE OF PAY PERIOD Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE YY - YEAR MM - MONTH DD - DAY Data set CWSP PAYROLL Output To FIN CWSP-SUPERVISOR-FIRST-INITIAL Discription FIRST INITIAL OF WORK-STUDY'S SUPERVISOR Size/Type 001 ALPHANUMERIC Data set CWSP AWARD Output To FIN CWSP-SUPERVISOR-LAST-NAME Discription LAST NAME OF WORK-STUDY'S SUPERVISOR Size/Type 016 ALPHANUMERIC Data set CWSP AWARD Output To FIN DATE-APPLICATION Discription THIS IS THE DATE THAT THE STUDENT'S APPLICATION WAS PROCESSED Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set HISTORY STUDENT STUDENT MASTER CEU STUDENT MASTER Output To CEN CEU REG UPD DATE-BIRTH Discription DATE OF BIRTH Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set HISTORY STUDENT STUDENT MASTER CEU STUDENT MASTER Output To APP CEN CEU FIN FMT GRP REC REG STU SUB UPD DATE-CALENDAR-1 Discription FIRST DATE IN THE CALENDAR RECORD (EG. START OF SESSION) Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set CONTROL CALENDAR Output To NO SUB-SYSTEMS FOUND DATE-CALENDAR-2 Discription SECOND DATE IN THE CALENDAR RECORD (EG. END OF SESSION) Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set CONTROL CALENDAR Output To NO SUB-SYSTEMS FOUND DATE-CALENDAR-3 Discription THIRD DATE IN CALENDAR RECORD (EG. CENSUS DATE) Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set CONTROL CALENDAR Output To NO SUB-SYSTEMS FOUND DATE-CENSUS Discription DATE THAT THE COURSE IS TO BE COUNTED FOR AKT Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set CLASS MASTER CONTROL QUARTER Output To CEU PAS REF REG SCH DATE-CHANGED Discription JULIAN DATE (YYDDD) THE SEGMENT WAS LAST MODIFIED (OR CREATED). Size/Type 005 NUMERIC PIC 9(5) COMP-3. Data set ACCOUNT FISCAL STUDENT OBLIGATION AUDIT Output To FIN REC DATE-INVENTORY Discription FACILITIES INVENTORY DATE Size/Type 004 ALPHANUMERIC Codes YYMM WHERE: YY - YEAR MM - MONTH Data set BUILDING MASTER BUILDING ROOM Output To BKS REF DATE-ISSUE-DAY Discription DAY ON WHICH DECAL IS ISSUED Size/Type 002 ALPHANUMERIC Data set STUDENT EXTEND PARK Output To REC DATE-ISSUE-MONTH Discription MONTH IN WHICH DECAL IS ISSUED Size/Type 002 ALPHANUMERIC Data set STUDENT EXTEND PARK Output To REC DATE-ISSUE-YEAR Discription YEAR IN WHICH DECAL IS ISSUED Size/Type 004 ALPHANUMERIC Data set STUDENT EXTEND PARK Output To REC DATE-LAST-ACCESS Discription DATE THIS GROUP WAS LAST USED FOR LABELS THIS DATE IS AUTOMATICALLY UPDATED AND CANNOT BE ENTERED Size/Type 004 ALPHANUMERIC Codes YYMM WHERE: YY - YEAR MM - MONTH Data set MASS MAIL GROUP Output To MAS DATE-LAST-ATTEND Discription THE DATE THE STUDENT LAST ATTENDED THE CLASS Size/Type 004 ALPHANUMERIC Codes MMDD WHERE: MM - MONTH DD - DAY Data set HISTORY REGISTRATION STUDENT DROP REGISTRATION STUDENT DROP REGISTRATION STUDENT REGISTRATION Output To CEU GRP REG UPD VET DATE-LAST-ATTENDED Discription THE DATE THE CEU STUDENT LAST ATTENDED THE CLASS Size/Type 004 ALPHANUMERIC Codes MMDD WHERE: MM - MONTH DD - DAY Data set CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU DATE-LAST-CONTRACT Discription THE DATE THE CONTRACT WAS LAST GENERATED FOR THE CLASS AND INSTRUCTOR Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set PERSONNEL CONTRACT Output To PER DATE-LAST-DROP Discription LAST DATE TO WITHDRAW WITHOUT ACADEMIC PENALTY Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set CLASS MASTER CONTROL QUARTER Output To CEU PAS REF REG SCH DATE-OF-ISSUE Discription DATE DECAL IS ISSUED Size/Type 008 ALPHANUMERIC Codes YYYYMMDD WHERE YYYY IS YEAR MM IS MONTH DD IS MONTH Data set STUDENT EXTEND PARK Output To REC DATE-PAID Discription DATE THE INVOICE IS PAID Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set ACCOUNT PAYMENT CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU UPD DATE-SECURITY-EXPIRES Discription DATE AUTHORIZATION NO LONGER VALID Size/Type 006 NUMERIC PIC 9(6) Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set CONTROL SECURITY Output To MST DATE-STAMP Discription JULIAN DATE (YYDDD) THE SEGMENT WAS CREATED Size/Type 005 NUMERIC PIC 9(5) COMP-3. Data set CEU CHARGE CARD Output To REC TTR DATE-WITHDREW Discription THE DATE THE STUDENT WITHDREW FROM THE CLASS Size/Type 004 ALPHANUMERIC Codes MMDD WHERE: MM - MONTH DD- DAY Data set HISTORY REGISTRATION STUDENT DROP REGISTRATION STUDENT REGISTRATION CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU FIN GRD GRP REG SCH UPD VET DAYS-TAUGHT Discription LISTS DAYS OF THE WEEK A CLASS IS TAUGHT Size/Type 007 ALPHANUMERIC Codes M - MONDAY T - TUESDAY W - WEDNESDAY R - THURSDAY F - FRIDAY S - SATURDAY U - SUNDAY Data set CLASS DETAIL CEU CLASS DETAIL Output To CEN CEU FIN FIS PAS PER REC REG SCH UPD VET DEBIT-CREDIT Discription A CODE TO DETERMINE THE TYPE OF TRANSACTION FOR THE ACCOUNT DETAIL Size/Type 002 ALPHANUMERIC Codes P - PAYMENT (TO NON-BILLABLE ACCOUNT) R - MANUAL REFUND RC - COMPUTER REFUND C - CHARGE A+ - ADJUSTMENT UP A- - ADJUSTMENT DOWN PC - PAYMENT (TO BILLABLE ACCOUNT) RA - REAPPLY V1 - VOIDED 'P ' DEBIT-CREDIT V2 - VOIDED 'R ' DEBIT-CREDIT V3 - VOIDED 'RC' DEBIT-CREDIT V4 - VOIDED 'C ' DEBIT-CREDIT V5 - VOIDED 'A+' DEBIT-CREDIT V6 - VOIDED 'A-' DEBIT-CREDIT V7 - VOIDED 'PC' DEBIT-CREDIT V8 - VOIDED 'RA' DEBIT-CREDIT Data set STUDENT ACCOUNT Output To FIN REC REG DECAL-NUMBER Discription NUMBER ON THE DECAL Size/Type 015 ALPHANUMERIC Data set STUDENT EXTEND PARK Output To REC DECEASED-CODE Discription CODE INDICATES THAT THE STUDENT IS DECEASED Size/Type 001 ALPHANUMERIC Codes BLANK - ALIVE 1 - DECEASED 2 - ADDRESS NOT AVAILABLE 3 - NO MAIL Data set HISTORY STUDENT STUDENT MASTER CEU STUDENT MASTER Output To CEU FIN FMT GRP REG STU UPD DEFER-REG-BACKOUT Discription INDICATOR FOR BACKING OUT UNPAID REGISTRATIONS FOR STUDENT Size/Type 001 ALPHANUMERIC Codes Y = DEFER BACKOUT Data set STUDENT EXTEND TERM Output To REC REG DEFER-REGIS-BACKOUT Discription USED TO INDICATE THAT STUDENT'S REGISTRATIONS ARE EXEMPT FROM BACKOUT Size/Type 001 ALPHANUMERIC Codes ' ' - PROCESS BACKOUT BASED ON REGISTRATION PAYMENT STATUS AS USUAL 'N' - PROCESS BACKOUT BASED ON REGISTRATION PAYMENT STATUS AS USUAL 'Y' - EXEMPT FROM BACKOUT, REGARDLESS OF REGISTRATION PAYMENT STATUS Data set STUDENT EXTEND SEGMENT (TYPE 90 THRU 99, KEY IS '9YYT') Output To REC DEGREE Discription CONCATENATED KEY FIELD CONTAINING DEGREE TYPE, CURRICULUM AND SPECIALIZATION. Size/Type 006 ALPHANUMERIC Codes DCCCSS WHERE D - DEGREE TYPE CCC - DEGREE CURRICULUM CODE SS - DEGREE SPECIALIZATION Data set HISTORY GRADUATE STUDENT GRADUATE MASTER Output To ALU CEN CEU FIN FMT GRD GRP PER REF REG STU SUB TRK VET DEGREE-CR-COMP Discription CREDITS COMPLETED FOR THIS DEGREE Size/Type 005 NUMERIC PIC 999V99 Data set HISTORY GRADUATE STUDENT GRADUATE MASTER Output To GRD GRP DEGREE-CR-REQD Discription CREDITS REQUIRED FOR THIS DEGREE Size/Type 005 NUMERIC PIC 999V99 Data set HISTORY GRADUATE STUDENT GRADUATE MASTER Output To GRD GRP DEGREE-CURR-CODE Discription CURRICULUM MASTER CODE FOR THIS DEGREE Size/Type 003 ALPHANUMERIC Data set HISTORY GRADUATE STUDENT GRADUATE MASTER Output To ALU FIN GRD GRP REG SUB VET DEGREE-DATE Discription DATE DEGREE WAS EARNED Size/Type 004 ALPHANUMERIC Codes YYMM WHERE: YY IS THE YEAR MM IS THE MONTH Data set PERSONNEL EDUCATION Output To PER DEGREE-EARN Discription DEGREE EARNED Size/Type 001 ALPHANUMERIC Codes 0 - LESS THAN HIGH SCHOOL GRADUATE 1 - HIGH SCHOOL GRADUATE 2 - DIPLOMA/CERTIFICATE 3 - ASSOCIATE DEGREE 4 - BACHELOR'S DEGREE 5 - MASTER'S DEGREE 6 - SPECIALIST DEGREE 7 - DOCTORATE (EQUIV.) - EXCPT. REQ. 8 - DOCTORATE (EQUIV.) 9 - DOCTORATE BLANK - FOR NO DEGREE Data set PERSONNEL EDUCATION Output To PER DEGREE-HONORS Discription ACADEMIC HONORS AWARDED FOR DEGREE Size/Type 001 ALPHANUMERIC Codes 0 - NO HONORS 1 - CUM LAUDE 2 - MAGNA CUM LAUDE 3 - SUMMA CUM LAUDE Data set HISTORY GRADUATE STUDENT GRADUATE MASTER Output To GRD GRP DEGREE-NAME Discription DEGREE NAME Size/Type 010 ALPHANUMERIC Data set PERSONNEL EDUCATION Output To PER DEGREE-SPECIALIZATION Discription DEGREE OF SPECIALIZATION WITHIN A CURRICULUM Size/Type 002 ALPHANUMERIC Data set HISTORY GRADUATE STUDENT GRADUATE MASTER Output To GRD GRP DEGREE-TYPE Discription TYPE OF DEGREE OR OTHER AWARD Size/Type 001 ALPHANUMERIC Codes 0 - NON-CURR - NON-DEGREE CURRICULUM 1 - AA - ASSOCIATE IN ARTS 2 - AS - ASSOCIATE IN SCIENCE 3 - AAS - ASSOCIATE IN APPLIED SCIENCE 4 - DIPLOMA - DIPLOMA 5 - CERTIFICATE - CERTIFICATE 6 - AS/A - ASSOCIATE IN SCIENCES/ARTS 7 - AA&S - ASSOCIATE IN ARTS AND SCIENCES 8 - AAA - ASSOCIATE IN APPLIED ARTS Data set CURRICULUM MASTER CURRICULUM SPECIALIZATION HISTORY GRADUATE STUDENT GRADUATE MASTER Output To ALU FIN FMT GRD GRP REF REG SUB TRK VET DEPARTMENT Discription CODE FOR EACH COLLEGE DEPARTMENT Size/Type 004 ALPHANUMERIC Codes X - FOR RELEASE TIME RECORDS ONLY(COLLEGE WIDE DEPARTMENT) Data set CLASS COMBINE WITH CLASS MASTER CLASS RESERVATION COURSE DEPARTMENT COURSE REQUISITE CURRICULUM DETAIL CURRICULUM ELECTIVE CURRICULUM REQUIREMENT CURRICULUM EQUIVALENT HISTORY ADVANCE STANDING COURSE HISTORY REGISTRATION HISTORY TRANSFER COURSE INSTRUCTOR RELEASE TIME RESERVATION CLASS STUDENT ADD REQUIRED CRSE STUDENT DROP REGISTRATION STUDENT GRADUATE DETAIL STUDENT REGISTRATION STUDENT HISTORY SUBSTITUTION STUDENT TEST DETAIL Output To ACC BKS CEN CEU CUS FAC FIN FIS FMA GRD GRP LVE MAS PAS PER REC REF REG RSV SCH SUB TRK UPD VET DEPARTMENT-BUDGET-CODE Discription THE BUDGET CODE ASSIGNED TO EACH DEPARTMENT Size/Type 003 NUMERIC PIC 999 Data set COURSE DEPARTMENT Output To CEU PER REF DEPARTMENT-FUND-RATIO Discription THE FUNDING RATIO ASSIGNED TO EACH DEPARTMENT Size/Type 003 NUMERIC PIC 999 Data set COURSE DEPARTMENT Output To PER REF REG DEPARTMENT-NAME Discription THE FULL DESCRIPTIVE NAME OF A DEPARTMENT Size/Type 030 ALPHANUMERIC Data set COURSE DEPARTMENT CONTROL BUDGET CAMPUS DEPARTMENT Output To ACC CEN CEU LVE PER REF REG SCH SUB DEPENDENCY-STATUS Discription INDICATES IF STUDENT IS A DEPENDENT OF PARENTS Size/Type 001 ALPHANUMERIC Codes 1 - DEPENDENT 2 - NON-DEPENDENT Data set FINANCIAL AID MASTER Output To FIN DEPENDENCY-STATUS-VALID-FLAG Discription INDICATES IF A STUDENT'S DEPENDENCY STATUS HAS BEEN VALIDATED BY 1040 Size/Type 001 ALPHANUMERIC Codes Y - STATUS VALIDATED Data set FINANCIAL AID MASTER Output To FIN DEPT-ACCOUNT-CODE(CEU) Discription THE BUDGET CODE ASSIGNED TO EACH DEPARTMENT Size/Type 003 NUMERIC PIC S9(3) Data set CEU CLASS MASTER Output To CEU DEPT-SUBSTITUTED Discription CODE FOR DEPARTMENT SUBSTITUTED FOR CURRICULAR REQUIREMENT Size/Type 004 ALPHANUMERIC Data set STUDENT HISTORY SUBSTITUTION Output To TRK DESCRIPTION(ACC) Discription TRANSACTION DESCRIPTION Size/Type 015 ALPHANUMERIC Data set ACCOUNTING BUDGET TRANSACTIONS Output To ACC DESCRIPTION Discription DESCRIBES CHARGE OR PAYMENT FOR ITEMS OTHER THAN TUITION. IN CURREQMT, THE TITLE OF THE COURSE REQUIREMENT. IN CTLPRNTR, THE TYPE AND MODEL OF IMS PRINTER. IN TRNSMTCH, THE TITLE OF THE TRANSFER COLLEGE COURSE. Size/Type 014 ALPHANUMERIC Data set ACCOUNT CHARGE ACCOUNT PAYMENT CONTROL PRINTER HISTORY OBLIGATION STUDENT OBLIGATION CURRICULUM REQUIREMENT TRANSFER MATCH Output To ACC ALU APP BKS CEN CEU CON CUS DOC FAC FIN FIS FMA FMT GRD GRP LIB LVE MAS MST PAS PER QUE REC REF REG SCH STU SUB TRK TST UPD UTL VET DEV-STUDY-STUDENT Discription CODE TO INFORM USER OF TYPE OF DEVELOPMENTAL STUDY NEEDED Size/Type 001 ALPHANUMERIC PIC X Codes M - MATH E - ENGLISH B - BOTH MATH AND ENGLISH Y - YES, NEEDS DEV. STUDY Data set STUDENT MASTER Output To REG STU DEVELOPMENTAL Discription RELEASE TIME FOR DEVELOPMENTAL PROJECTS Size/Type 001 ALPHANUMERIC Codes BLANK - NO RELEASE TIME FOR DEVELOPMENTAL PROJECTS D - RELEASE TIME FOR DEVELOPMENTAL PROJECTS Data set INSTRUCTOR RELEASE TIME Output To FIN GRP REC REG SCH SUB VET DISALLOW-REPEATS Discription DISALLOW REPEATED COURSE FLAG Size/Type 001 ALPHANUMERIC Codes Y - A REPEATED COURSE CAN ONLY BE USED ONCE, FOR THIS CURRICULUM/CATALOG YEAR N - A REPEATED COURSE CAN BE USED MORE THAN ONCE, FOR THIS CURRICULUM/CATALOG YEAR BLANK - A REPEATED COURSE CAN BE USED MORE THAN ONCE, FOR THIS CURRICULUM/CATALOG YEAR Data set CURRICULUM CATALOG YEAR Output To CEN REF STU SUB TRK DISCIPLINE Discription DISCIPLINE CODE FOR BUDGET REPORT Size/Type 006 ALPHANUMERIC Codes MUST BE NUMERIC Data set CONTROL BUDGET CAMPUS DEPARTMENT Output To ACC PER DISMISSAL-CODE Discription THIS CODE INDICATES WHETHER THE STUDENT HAS EVER BEEN ON ACADEMIC DISMISSAL Size/Type 001 ALPHANUMERIC Codes BLANK - NEVER BEEN ON DISMISSAL 4 - STUDENT HAS BEEN DISMISSED IN THE PAST Data set HISTORY STUDENT STUDENT MASTER Output To CEN FMT GRP REG DIVISION-AUTHORIZED Discription WHICH DIVSION IS AUTHORIZED TO OFFER A COURSE Size/Type 002 ALPHANUMERIC OCCURS 1 TO 25 TIMES Codes CD WHERE: C - CAMPUS CODE D - DIVISION NUMBER Data set COURSE DETAIL CEU COURSE MASTER Output To CEU REC REF DIVISION-AUTHORIZED-COUNT Discription COUNT OF DIVISIONS AUTHORIZED TO OFFER THAT COURSE Size/Type 004 NUMERIC PIC 9(4) Data set COURSE DETAIL CEU COURSE MASTER Output To CEU REC REF DIVISION-CODE Discription CODE TO IDENTIFY THE DIVISION Size/Type 002 ALPHANUMERIC Codes CD WHERE: C - CAMPUS CODE D - DIVISION CODE XX - FOR RELEASE TIME RECORDS ONLY(COLLEGE WIDE DIVISION) Data set BUILDING ROOM CLASS MASTER CONTROL DIVISION HISTORY GRADUATE INSTRUCTOR RELEASE TIME STUDENT GRADUATE MASTER CEU CLASS MASTER Output To BKS CEN CEU FAC FIS GRD GRP PAS PER REF REG SCH STU SUB TRK UPD DIVISION-NAME Discription DESCRIPTION OF A DIVISION Size/Type 032 ALPHANUMERIC Data set CONTROL DIVISION Output To BKS CEU CON FAC FIS GRD GRP PER REC REF REG SCH STU SUB TRK DL-METHOD Discription INSTRUCTIONAL FORMAT AND ID FOR THIS DISTANCE LEARNING CLASS THE SENDING (ORIGINATING) COLLEGE CLASS SHOULD HAVE THE SAME CODES FOR THIS FIELD FOR CROSS REFERENCING PURPOSES. Size/Type 002 ALPHANUMERIC Codes WHERE THE 1ST POSITION DESIGNATES THE INSTRUCTIONAL FORMAT VALID DL-METHOD-TYPE VALUES ARE: 1 - SYNCHRONOUS OR 2 - ASYNCHRONOUS OR BLANK - NOT A DISTANCE LEARNING CLASS THE 2ND POSITION IS A CODE TO UNIQUELY IDENTIFY MULTIPLE OFFERINGS OF THIS DISTANCE LEARNING CLASS. VALID DL-METHOD-CODE VALUES ARE: 1 THROUGH 9 OR A THROUGH Z OR BLANK - NOT A DISTANCE LEARNING CLASS THE SENDING (ORIGINATING) COLLEGE CLASS SHOULD HAVE THE SAME CODES FOR THIS FIELD FOR CROSS REFERENCING PURPOSES. Data set CLASS MASTER Output To SCH DL-SENDING-COLLEGE Discription SENDING (ORIGINATING) COLLEGE AGENCY CODE FOR THIS DISTANCE LEARNING CLASS Size/Type 003 ALPHANUMERIC Codes *** NOT A DISTANCE LEARNING CLASS 275 NEW RIVER 276 SOUTHSIDE 277 PAUL D CAMP 278 RAPPAHANNOCK 279 DANVILLE 280 NVCC 282 PIEDMONT 283 J S REYNOLDS 284 EASTERN SHORE 285 PATRICK HENRY 286 VA WESTERN 287 D S LANCASTER 288 WYTHEVILLE 290 JOHN TYLER 291 BLUE RIDGE 292 CENTRAL 293 THOMAS NELSON 294 SOUTHWEST 295 TIDEWATER 296 VA HIGHLANDS 297 GERMANNA 298 LORD FAIRFAX 299 MOUNTAIN EMPIRE AS DEFINED IN AGYTABLE COPYLIB MEMBER Data set CLASS MASTER Output To SCH DMV Discription COURT ASSIGNED Size/Type 001 ALPHANUMERIC Codes ' ' = NOT COURT ASSIGNED 'W' = COURT ASSIGNED WITH POINTS 'O' = COURT ASSIGNED WITHOUT POINTS Data set CEU STUDENT MASTER Output To CEU DOCUMENT-NUMBER Discription DOCUMENT NUMBER WHICH WILL BE LISTED ON BILLINGS, GRADES, ETC.. REQUESTED FOR USE WITH NAVY TUTION AID. Size/Type 007 ALPHANUMERIC Data set HISTORY STUDENT REGISTRATION STUDENT REGISTRATION Output To GRP REC REG EDUC-OTHER Discription REVENUE CODE FOR OTHER EDUCATIONAL AND GENERAL INCOME Size/Type 003 ALPHANUMERIC Codes 068 Data set REVENUE CODE Output To NO SUB-SYSTEMS FOUND EEO-CATEGORY Discription THE CATEGORY ASSIGNED TO EMPLOYEES BY DEPT. PERSONNEL/TRAINING Size/Type 001 ALPHANUMERIC. Codes A - OFFICIALS, ADMINISTRATORS B - PROFESSIONALS C - TECHNICIANS D - PROTECTIVE SERVICES WORKERS E - PARAPROFESSIONALS F - OFFICE AND CLERICAL G - SKILLED CRAFT WORKERS H - SERVICE/MAINTENANCE I - OTHER FACULTY BLANK - NOT USED Data set PERSONNEL MASTER Output To PER EFFECTIVE-DATE-FULL Discription DATE FOR WHICH A PART-TIME CLASSIFIED POSITION TAKES EFFECT Size/Type 008 ALPHNUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY EFFECTIVE-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER ELEC-CR-PEND Discription NUMBER OF ELECTIVE CREDITS IN WHICH THE STUDENT MUST COMPLETE PRIOR TO GRADUATION Size/Type 005 NUMERIC PIC 999V99 Data set STUDENT GRADUATE MASTER Output To GRD ELECTIVE-HOURS Discription NUMBER OF HOURS REQUIRED IN ASSIGNED ELECTIVE DISCIPLINE Size/Type 004 NUMERIC PIC 9(2)V99 Data set CURRICULUM ELECTIVE Output To NO SUB-SYSTEMS FOUND ELIGIBLE-SPECIAL-AGY-RATE Discription INDICATES ELIGIBILITY FOR SPECIAL AGENCY RATE Size/Type 001 ALPHANUMERIC Codes BLANK - NO SPECIAL ELIGIBILITY 1 - ACTIVE DUTY MILITARY 2 - CIVIL SERVICE EMPLOYEE 3 - COMPANY EMPLOYEE Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG STU EMPL-RESPONSE-CODE Discription DID EMPLOYER COMPLETE AN EMPLOYEE RESPONSE CARD Size/Type 001 ALPHANUMERIC Codes R - YES N - NO Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND EMPLOYER-ATTENTION Discription SECOND LINE OF EMPLOYER NAME-ADDRESS INFORMTATION FOR CEU REGISTRANT Size/Type 028 ALPHANUMERIC Data set CEU STUDENT MASTER Output To CEU EMPLOYER-CITY Discription EMPLOYER CITY OF CEU REGISTRANT Size/Type 016 ALPHANUMERIC Data set CEU STUDENT MASTER Output To CEU EMPLOYER-NAME Discription EMPLOYER NAME OF CEU REGISTRANT Size/Type 028 ALPHANUMERIC Data set CEU STUDENT MASTER Output To CEU EMPLOYER-STATE Discription EMPLOYER STATE OF CEU REGISTRANT Size/Type 002 ALPHANUMERIC Data set CEU STUDENT MASTER Output To CEU EMPLOYER-STREET-ADDRESS Discription EMPLOYER STREET ADDRESS OF CEU REGISTRANT Size/Type 022 ALPHANUMERIC Data set CEU STUDENT MASTER Output To CEU EMPLOYER-ZIPCODE Discription EMPLOYER ZIPCODE OF CEU REGISTRANT Size/Type 009 ALPHANUMERIC Data set CEU STUDENT MASTER Output To CEU EMPLOYMENT-DATE-FULL Discription DATE EMPLOYMENT BEGAN WITH THE STATE Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY EMPLOYMENT-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER END-DATE Discription ENDING DATE EQUIPMENT NEEDED FOR CLASS Size/Type 006 ALPHANUMERIC Data set CEU CLASS EQUIPMENT DETAIL Output To CEU END-LET Discription LAST LETTER FOR RANGE OF STUDENTS ASSIGNED TO ADVISOR Size/Type 001 ALPHANUMERIC Data set CONTROL AUTOMATIC ADVISOR Output To FIN REF REG END-PERIOD-DATE Discription THE ENDING PAY PERIOD DATE Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set PART-TIME PAYROLL Output To PER END-WORK-PERIOD Discription THE ENDING DATE EMPLOYEE WORKED, USED TO CALCULATE THE HOURS FOR THE 1500 HOUR PART-TIME EMPLOYEE REQUIREMENT WHEN PAY PERIOD OVERLAPS EMPLOYEE'S EFFECTIVE DATE. Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set PART-TIME PAYROLL Output To PER ENROLL-ACTUAL Discription NUMBER OF STUDENTS CURRENTLY ENROLLED IN A SECTION Size/Type 004 NUMERIC PIC 9(4) Data set CLASS MASTER CEU CLASS MASTER Output To BKS CEN CEU CUS FAC FIS GRP PAS PER REC REG SCH UPD ENROLL-MAX Discription THE NUMBER OF SEATS AVAILABLE IN THE CLASS ROOM WHERE THE CLASS IS TO BE TAUGHT Size/Type 004 NUMERIC PIC 9(9) Data set CLASS MASTER CEU CLASS MASTER Output To BKS CEU CUS GRP PAS REC REG SCH UPD EQUIP-RECORD-NO Discription SEQUENCE NUMBER FOR IDENTIFYING EQUIPMENT REQUIREMENTS Size/Type 002 NUMERIC PIC 9(2) Data set CEU CLASS EQUIPMENT DETAIL Output To CEU EST-REPLACE-COST Discription ESTIMATED REPLACEMENT COST IN TEN-THOUSANDS Size/Type 004 NUMERIC PIC 9(4) Data set BUILDING MASTER Output To REF EVAL-DATE Discription DATE OF GRADUATION APPLICATION EVALUATION Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set STUDENT GRADUATE MASTER Output To GRD PER EVALUATION1 Discription PREVIOUS YEAR EVALUATION Size/Type 001 ALPHANUMERIC Codes 1 - UNSATISFACTORY 2 - SATISFACTORY 3 - GOOD 4 - VERY GOOD 5 - EXCELLENT Data set PERSONNEL FACULTY Output To PER EVALUATION2 Discription EVALUATION FROM 2 YEARS PREVIOUS Size/Type 001 ALPHANUMERIC Codes 1 - UNSATISFACTORY 2 - SATISFACTORY 3 - GOOD 4 - VERY GOOD 5 - ECELLENT Data set PERSONNEL FACULTY Output To PER EVALUATION3 Discription EVALUATION FROM 3 YEARS PREVIOUS Size/Type 001 ALPHANUMERIC Codes 1 - UNSATISFACTORY 2 - SATISFACTORY 3 - GOOD 4 - VERY GOOD 5 - EXCELLENT Data set PERSONNEL FACULTY Output To PER EXCEPTION-INDICATOR Discription THE COLLEGE-DEFINED CODES WHICH INDICATE WHY THE INSTRUCTOR WAS AUTHORIZED TO TEACH A COURSE THEY ARE NOT ORDINARILY QUALIFIED TO TEACH. Size/Type 002 ALPHANUMERIC. Data set PERSONNEL QUALIFICATION Output To PER EXCL-OFF-CAMPUS Discription NO LONGER USED (V7.00) EXCLUDE-OFF-CAMPUS-FLAG Discription NO LONGER USED (V7.00) EXPEND-CR Discription REVENUE CODE FOR EXPENDITURE CREDIT (USED IN REC590) Size/Type 003 ALPHANUMERIC Codes 179 Data set REVENUE CODE Output To REC EXPIRE-CD Discription TERM IN WHICH DECAL IS EXPIRED Size/Type 001 ALPHANUMERIC Codes '2' SPRING '3' SUMMER '4' FALL Data set STUDENT EXTEND PARK Output To REC EXPIRE-TERM Discription TERM IN WHICH DECAL IS EXPIRED Size/Type 003 ALPHANUMEIRC Data set STUDENT EXTEND PARK Output To REC EXPIRE-YR Discription YEAR IN WHICH DECAL IS EXPIRED Size/Type 002 ALPHANUMERIC Data set STUDENT EXTEND PARK Output To REC FAC-FALL-CONT-HRS Discription FACULTY CONTACT HOURS FOR FALL Size/Type 004 NUMERIC COMP-3 9(2)V99 Data set PERSONNEL FACULTY Output To PER FAC-FALL-CREDIT-HRS Discription FACULTY CREDIT HOURS FOR FALL Size/Type 004 NUMERIC COMP-3 9(2)V99 Data set PERSONNEL FACULTY Output To PER FAC-SPRING-CONT-HRS Discription FACULTY CONTACT HOURS FOR SPRING Size/Type 004 NUMERIC COMP-3 9(2)V99 Data set PERSONNEL FACULTY Output To PER FAC-SPRING-CREDIT-HRS Discription FACULTY CREDIT HOURS FOR SPRING Size/Type 004 NUMERIC COMP-3 9(2)V99 Data set PERSONNEL FACULTY Output To PER FAM-SICK-LEAVE Discription FAMILY SICK LEAVE TAKEN FOR CURRENT YEAR Size/Type 004 NUMERIC COMP-3 S9(2)V99 Data set PERSONNEL MASTER Output To PER FARS-CEEB-CODES Discription CAMPUS CEEB CODE USED FOR FARS REPORTING Size/Type 020 ALPHANUMERIC - 004 ALPHANUMERIC FOR ONE CEEB CODE Codes FIELD ALLOWS FOR UP TO 5 DIFFERENT CAMPUS CEEB CODES Data set CONTROL FINANCIAL AID YEAR Output To FIN FED-TAX-ID Discription FEDERAL TAXPAYER IDENTIFICATION NUMBER Size/Type 010 ALPHANUMERIC Data set ACCOUNT MASTER Output To REC FEE-AMOUNT Discription NO LONGER USED (V7.00) FEE-DESCRIPTION Discription DESCRIBES THE FEE (SAME AS FEE-NAME) THIS FIELD IS ONLY USED IN REF145 Size/Type 025 ALPHANUMERIC Data set CONTROL DATABASE (CTLFEES SEGMENT) Output To REC FEE-NAME Discription NAME APPLIED TO OTHER FEE Size/Type 005 ALPHANUMERIC Data set CONTROL MISC FEE Output To CEU CON FIN REC REF REG VET FEE-OPTION Discription NO LONGER USED (V7.00) FEE-PERCENT Discription THE PERCENTAGE OF THE FEE THAT THE ASSOCIATED ACCOUNT WILL PAY. Size/Type 002 NUMERIC PIC V99 Codes 00 - 99 00 INDICATES ACCOUNT WILL NO PAY THIS FEE Data set ACCOUNT FEE SEGMENT Output To REC FEE-RATE Discription DESCRIBES THE RATE TO BE CHARGED FOR THE FEE (USED IN CONJUNCTION WITH FEE-TYPE (FLAT FEE, PER CREDIT FEE) Size/Type 004 NUMERIC PIC 9(5)V99 COMP-3 Data set CONTROL DATABASE (CTLFEES SEGMENT) Output To REC FEE-TYPE Discription DESCRIBES THE TYPE OF FEE Size/Type 001 ALPHANUMERIC Codes 'F' - APPLY FEE AS A FLAT RATE, 'C' - APPLY FEE AS A PER CREDIT RATE, OR 'P' - FEE APPLIES AT A COLLEGE RATE DETERMINED FOR EACH STUDENT Data set REGISTER SEGMENT Output To FIN REC REF FEES-47-01 Discription INDICATES WHETHER STUDENT SPECIFIC FEE '01' APPLIES TO THIS STUDENT Size/Type 001 ALPHANUMERIC Codes Y = FEE APPLIES Data set STUDENT EXTEND TERM Output To REC REG FEES-47-02 Discription INDICATES WHETHER STUDENT SPECIFIC FEE '02' APPLIES TO THIS STUDENT Size/Type 001 ALPHANUMERIC Codes Y = FEE APPLIES Data set STUDENT EXTEND TERM Output To REC REG FEES-47-03 Discription INDICATES WHETHER STUDENT SPECIFIC FEE '03' APPLIES TO THIS STUDENT Size/Type 001 ALPHANUMERIC Codes Y = FEE APPLIES Data set STUDENT EXTEND TERM Output To REC REG FILE-COMPLETE Discription INDICATES IF ALL REQUIRED PAPERWORK FOR AWARDING AID AND/OR FARS REPORTING HAS BEEN RECEIVED Size/Type 001 ALPHANUMERIC Codes 1 - FILE IS COMPLETE WITH NECESSARY INFORMATION TO PERFORM A NEEDS ANALYSIS. STUDENTS WITH THIS FILE COMPLETE CODE WHO ARE ENROLLED IN AN ELIGIBLE CURRICULUM (INCLUDING LESS THAN HALF-TIME STATUS) WILL BE SELECTED FOR THE ELIGIBLE AID APPLICANTS CHART (FIN730) TO HELP YOUR PREPARE PART II, SECTION E OF YOUR FISAP REPORT. 2 - STUDENTS WHO ARE RECIPIENTS OF NON-NEED BASED FINANCIAL AID, SUCH AS ACADEMIC SCHOLARSHIPS OR SLEOEP GRANTS. THESE STUDENTS ARE INCLUDED IN FARS FOR THE PURPOSE OF THE OCR B-3 REPORT AND IF THEY ARE ENROLLED AT LEAST HALF-TIME, FOR THE SCHEV S-6 REPORT (SEE NEED BASED AID APPLICANT STATUS = 3 IN THE FARS MANUAL). 3 - NEED-BASED AID APPLICANTS WHOSE FILES ARE INCOMPLETE. THESE STUDENTS WILL BE SUBMITTED TO FARS WITH A BLANK NEED BASED AID APPLICANT STATUS AND AN APPLICANT STATUS CODE OF 2. Data set FINANCIAL AID MASTER Output To FIN FIN-AID-ACAD-YEAR Discription THE FINANCIAL AID ACADEMIC YEAR IN WHICH THE TERM FALLS. Size/Type 004 ALPHANUMERIC Codes BBEE WHERE: BB - LAST TWO DIGITS OF THE START OF THE FINANCIAL AID ACADEMIC YEAR EE - LAST TWO DIGITS OF THE END OF THE FINANCIAL AID ACADEMIC YEAR Data set CONTROL QUARTER Output To CEN FIN GRP REC REG SCH STU FIN-AID-BLOCK Discription FLAG TO INDICATE RELATIONSHIP OF THIS CLASS TO FINANCIAL AID ELIGIBILITY AND PAYMENT Size/Type 001 ALPHANUMERIC Codes P - CLASS COUNTS TOWARDS CREDITS ELIGIBLE FOR FINANCIAL AID AND ALLOWS PAYMENT FROM FINANCIAL AID ACCOUNT N - CLASS DOES NOT COUNT TOWARDS CREDITS ELIGIBLE FOR FINANCIAL AID, BUT DOES ALLOW PAYMENT FROM FINANCIAL AID ACCOUNT BLANK - FIELD NOT USED Data set CLASS MASTER FIN-AID-DEFAULT Discription THIS CODE IS USED TO IDENTIFY STUDENTS WHO HAVE DEFAULTED ON THEIR LOAN. Size/Type 003 ALPHANUMERIC Codes TYY WHERE: T - DEFAULT TYPE (COLLEGE DEFINED) YY - YEAR OF DEFAULT Data set STUDENT MASTER Output To FIN REC REG FIN-AID-INFO Discription INDICATES STUDENT'S GENERAL FINANCIAL AID STATUS Size/Type 001 ALPHANUMERIC Codes 1 - STUDENT REQUESTED FINANCIAL AID INFO ON APPLICATION 2 - FINANCIAL AID INFORMATION MAILED TO STUDENT 3 - STUDENT HAS APPLIED FOR FINANCIAL AID 4 - STUDENT HAS BEEN AWARDED FINANCIAL AID 5 - SUTDENT HAS RECEIVED FINANCIAL AID FUNDS Data set HISTORY STUDENT STUDENT MASTER Output To CEN CEU FIN FMT GRP REC REG SCH STU FIN-AID-MARITAL-STATUS Discription INDICATES FINANCIAL AID MARITAL STATUS, WHICH HAS A DIFFERENT INTERPRETATION THAN THE MARITAL STATUS IN THE STUDENT MASTER Size/Type 001 ALPHANUMERIC Codes 1 - SINGLE 2 - SEPARATED 3 - MARRIED Data set FINANCIAL AID MASTER Output To FIN FIN-AID-OTHER-RACE-OVERRIDE Discription INDICATES RACE CODE TO BE USED IN FARS REPORTING IF THE RACE CODE IN THE STUDENT MASTER IS 'OTHER' (6) Size/Type 001 ALPHANUMERIC Codes 1 - CAUCASIAN (NON-HISPANIC) 2 - BLACK (NON-HISPANIC) 3 - AMERICAN INDIAN/ALASKAN NATIVE 4 - ORIENTAL 5 - SPANISH-SURNAMED AMERICAN Data set FINANCIAL AID MASTER Output To FIN FIN-AID-PROGRAM Discription ABBREVIATED NAME OF FINANCIAL AID PROGRAM (I.E., NDSL, VELA) Size/Type 004 ALPHANUMERIC Data set CONTROL FIN AID PROGRAM Output To FIN REG FIN-AID-PROGRAM-MAX-AWARD Discription MAXIMUM INDIVIDUAL AWARD AMOUNT Size/Type 007 NUMERIC PIC 9(5)V99 Data set CONTROL FIN AID PROGRAM Output To FIN FIN-AID-PROGRAM-NAME Discription DESCRIPTIVE NAME OF FINANCIAL AID PROGRAM FOR REPORTS, ETC. Size/Type 040 ALPHANUMERIC Data set CONTROL FIN AID PROGRAM Output To FIN FIN-AID-PROGRAM-TYPE Discription INDICATES WHETHER PROGRAM IS A LOAN, GRANT, OR SCHOLARSHIP (L, G, S) Size/Type 001 ALPHANUMERIC Data set CONTROL FIN AID PROGRAM Output To FIN REG FIN-AID-QTR-NO Discription INDICATES WHETHER THE QUARTER IS THE FIRST, SECOND, THIRD, OR FOURTH QUARTER OF THE FINANCIAL AID YEAR Size/Type 001 NUMERIC PIC 9 Codes 1 - FIRST QUARTER OF FINANCIAL AID ACADEMIC YEAR 2 - SECOND QUARTER OF FINANCIAL AID ACADEMIC YEAR 3 - THIRD QUARTER OF FINANCIAL AID ACADEMIC YEAR 4 - FOURTH QUARTER OF FINANCIAL AID ACADEMIC YEAR Data set CONTROL QUARTER Output To FIN REC REF FIN-AID-STATUS-FALL Discription INDICATES STUDENT'S FINANCIAL AID STATUS FOR THE FALL QUARTER OF THE ACADEMIC YEAR Size/Type 001 ALPHANUMERIC Codes BLANK - GOOD STANDING NUMERIC - STUDENT ON FINANCIAL AID WARNING STATUS, CODE USED INDICATES REASON, CODES TO BE DEVELOPED AT COLLEGES ALPHABETIC - STUDENT ON FINANCIAL AID SUSPENSION STATUS, CODE USED INDICATES REASON, CODES TO BE DEVELOPED AT COLLEGES Data set FINANCIAL AID MASTER Output To FIN REC REG SCH FIN-AID-STATUS-SPRING Discription INDICATES STUDENT'S FINANCIAL AID STATUS FOR THE SPRING QUARTER OF THE ACADEMIC YEAR Size/Type 001 ALPHANUMERIC Codes BLANK - GOOD STANDING NUMERIC - STUDENT ON FINANCIAL AID WARNING STATUS, CODE USED INDICATES REASON, CODES TO BE DEVELOPED AT COLLEGES ALPHABETIC - STUDENT ON FINANCIAL AID SUSPENSION STATUS, CODE USED INDICATES REASON, CODES TO BE DEVELOPED AT COLLEGES Data set FINANCIAL AID MASTER Output To FIN REC REG SCH FIN-AID-STATUS-SUMMER Discription INDICATES STUDENT'S FINANCIAL AID STATUS FOR THE SUMMER QUARTER OF THE ACADEMIC YEAR Size/Type 001 ALPHANUMERIC Codes BLANK - GOOD STANDING NUMERIC - STUDENT ON FINANCIAL AID WARNING STATUS, CODE USED INDICATES REASON, CODES TO BE DEVELOPED AT COLLEGES ALPHABETIC - STUDENT ON FINANCIAL AID SUSPENSION STATUS, CODE USED INDICATES REASON, CODES TO BE DEVELOPED AT COLLEGES Data set FINANCIAL AID MASTER Output To FIN REC REG SCH FIN-AID-STATUS-WINTER Discription INDICATES STUDENT'S FINANCIAL AID STATUS FOR THE WINTER QUARTER OF THE ACADEMIC YEAR Size/Type 001 ALPHANUMERIC Codes BLANK - GOOD STANDING NUMERIC - STUDENT ON FINANCIAL AID WARNING STATUS, CODE USED INDICATES REASON, CODES TO BE DEVELOPED AT COLLEGES ALPHABETIC - STUDENT ON FINANCIAL AID SUSPENSION STATUS, CODE USED INDICATES REASON, CODES TO BE DEVELOPED AT COLLEGES Data set FINANCIAL AID MASTER Output To FIN REC REG SCH FINAID-PGM-ID Discription FINANCIAL AID PROGRAM (IF ANY) THAT CORRELATES TO THE ACCOUNT CODE Size/Type 005 ALPHANUMERIC Data set STUDENT ACCOUNT DETAIL CEU ACCOUTN DETAIL Output To REC FINANCIAL-OBLIG-FLAG Discription TYPE OF OBLIGATION (FINANCIAL OR NON-FINANCIAL) Size/Type 001 ALPHANUMERIC Codes X WHERE: Y - THIS IS A FINANCIAL OBLIGATION N - THIS IS NOT A FINANCIAL OBLIGATION Data set CONTROL OBLIGATION Output To REC FIRST-FIN-YRQTR Discription INDICATES QUARTER-ID SCHOOL BEGAN USING FINANCIAL AID SUBSYSTEM Size/Type 003 ALPHANUMERIC Codes YYQ WHERE YY - YEAR Q - '1'(WINTER), '2'(SPRING), '3'(SUMMER), OR '4'(FALL) Data set CONTROL MESSAGE (MSGOPTS) Output To NO SUB-SYSTEMS FOUND FIRST-NAME(RSV) Discription FIRST NAME OF STUDENT Size/Type 010 ALPHANUMERIC Data set RESERVATION STUDENT Output To RSV FIRST-NAME Discription FIRST NAME OF EMPLOYEE OR COST CENTER MANAGER Size/Type 012 ALPHANUMERIC Data set CONTROL COST CENTER PERSONNEL MASTER Output To ACC PER FISCAL-QTR Discription FISCAL QUARTER , OCCURS 4 TIMES FOR EVERY FISCAL-YR Size/Type 001 NUMERIC Codes 1 - JULY 1 THRU SEPTEMBER 30 2 - OCTOBER 1 THRU DECEMBER 31 3 - JANUARY 1 THRU MARCH 31 4 - APRIL 1 THRU JUNE 30 Data set ACCOUNT FISCAL Output To FIN REC FISCAL-YR Discription FISCAL YEAR (Y1Y2) THE SEGMENT REPRESENTS (JULY 1 THRU JUNE 30) Size/Type 004 ALPHANUMERIC Codes Y1Y2 WHERE Y1 - BEGIN CALENDAR YEAR OF FISCAL YEAR Y2 - END CALENDAR YEAR OF FISCAL YEAR Data set ACCOUNT FISCAL Output To FIN REC FLAT-CONTRACT-AMT Discription FLAT CONTRACT AMOUNT GIVEN TO AN INSTRUCTOR FOR A SPECIFIC CLASS Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set PERSONNEL CONTRACT Output To PER FOLDER-LOCATION Discription CAMPUS/DIV CODE FOR LOCATION OF STUDENTS PHYSICAL FOLDER Size/Type 002 ALPHANUMERIC Codes CD WHERE: C - CAMPUS CODE D - DIVISION CODE Data set HISTORY STUDENT STUDENT MASTER CEU STUDENT MASTER Output To CEU FMT REG STU UPD VET FORMER-NAME Discription MAIDEN NAME OR OTHER FORMER NAME OF STUDENT OR INSTRUCTOR Size/Type 016 ALPHANUMERIC Data set HISTORY STUDENT STUDENT MASTER CEU STUDENT MASTER Output To CEN CEU FMT GRP REC REG STU TRK UPD FOUR-YR-TCH-EXP Discription TEACHING EXPERIENCE AT 4 YEAR INSTITUTION Size/Type 004 NUMERIC COMP-3 S9(2)V99 Data set PERSONNEL FACULTY Output To PER FRACTIONAL RATE Discription THE RATE CHARGED FOR THE FRACTIONAL CREDIT VALUES Size/Type 005 NUMERIC OCCURS 99 TIMES ( S9(3)V99 COMP-3) Data set CONTROL FRACTIONAL RATES Output To FIN REC REF SCH VET FRS-ACCOUNT-CODE Discription THE FRS ACCOUNT TO WHICH AN EMPLOYEE IS ASSIGNED. Size/Type 006 ALPHANUMERIC. Codes GDDDDC WHERE G - IS THE FRS GROUP AS DEFINED BY THE CHART OF ACCOUNTS DDDD- IS THE FRS DEPARTMENT AS ASSIGNED BY THE CHART OF ACCOUNTS C - IS THE FRS CAMPUS AS ASSIGNED BY THE CHART OF ACCOUNTS Data set PERSONNEL MASTER PART-TIME PAYROLL Output To PER FRS-CAMPUS Discription THE CAMPUS TO WHICH REPORTS ARE TO BE TRANSMITTED OR CAMPUS CODE AS DEFINED BY CHART OF ACCOUNTS WHICH CORRESPONDS TO FRS CODES Size/Type 001 ALPHANUMERIC Codes MUST BE A VALID CAMPUS CODE FOR THE REQUESTING AGENCY 0 - 9 Data set CONTROL FRS BUDGET CAMPUS CONTROL FRS DEPARTMENT CAMPUS PERSONNEL MASTER Output To PER FRS-DEPARTMENT-NAME Discription THE FULL DESCRIPTIVE NAME OF AN FRS DEPARTMENT Size/Type 030 ALPHANUMERIC Data set CONTROL FRS DEPARTMENT CAMPUS Output To PER FRS-DEPT-CAMP Discription FRS DEPARTMENT AND CAMPUS TO WHICH EMPLOYEE IS ASSIGNED OR AS DEFINED BY THE CHART OF ACCOUNTS OR FROM WHICH THE EMPLOYEE'S WAGES ARE PAID Size/Type 005 ALPHANUMERIC Codes DDDDC WHERE: DDDD IS THE DEPARTMENT C IS THE CAMPUS Data set CONTROL FRS DEPARTMENT CAMPUS PERSONNEL MASTER Output To PER FRS-FUND-DESC Discription THE DESCRIPTION OF THE FUND GROUP AS DEFINED BY FRS. Size/Type 030 ALPHANUMERIC Data set CONTROL FRS FUND GROUP Output To PER FRS-FUND-GROUP Discription THE FUND GROUP CORRESPONDING TO THE GENERAL LEDGER TO WHICH THE ACCOUNT IS ASSIGNED Size/Type 001 ALPHANUMERIC Codes MUST BE A VALID FUND GROUP FOR THE ACCOUNT 1 - 9 Data set CONTROL FRS FUND GROUP PERSONNEL MASTER Output To PER FRS-STATE-LOCAL Discription DEFINES WHETHER THE FUND GROUP IS A STATE OR LOCAL ACCOUNT. Size/Type 001 ALPHANUMERIC Codes S - STATE FUND ACCOUNT L - LOCAL FUND ACCOUNT Data set CONTROL FRS FUND GROUP Output To PER FUNDING-CODE Discription INDICATES TYPE OF FUNDS FROM WHICH THE GRANT, SCHOLARSHIP, OR LOAN WILL BE DISBURSED Size/Type 001 ALPHANUMERIC Codes F - FEDERAL FUNDS S - STATE FUNDS L - LOCAL FUNDS I - INSTITUTIONAL FUNDS P - PRIVATE FUNDS Data set CONTROL FIN AID PROGRAM CSAP AWARD CWSP AWARD GRANT/SCHOLARSHIP AWARD LOAN MASTER PELL AWARD SEOG AWARD Output To FIN REG GED-AVERAGE Discription AVERAGE OF GED RAW SCORES Size/Type 002 ALPHANUMERIC Codes RANGE OF 20 - 80 Data set STUDENT HIGH SCHOOL DEGREE Output To TRK GED-MATH Discription SCORE RECEIVED ON GED MATH COMPONENT Size/Type 002 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK GED-READING Discription SCORE RECEIVED ON GED READING COMPONENT Size/Type 002 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK GED-SCIENCE Discription SCORE RECEIVED ON GED SCIENCE COMPONENT Size/Type 002 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK GED-SCORES Discription SCORES RECEIVED ON HIGH SCHOOL EQUIVALENCY TESTS Size/Type 012 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK GED-SOC-STUDIES Discription SCORE RECEIVED ON GED SOCIAL STUDIES COMPONENT Size/Type 002 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK GED-VALIDATION Discription CODE VERIFYING STUDENT AWARDED GED CERTIFICATION Size/Type 001 ALPHANUMERIC Codes CODED AS: 'R' - CERTIFICATE RECEIVED IN A&R, BUT NOT PROCESSED 'Q' - QUALIFIED FOR GED CERTIFICATE 'N' - DID NOT QUALIFY FOR GED CERTIFICATE Data set STUDENT HIGH SCHOOL DEGREE Output To TRK GED-WRITING Discription SCORE RECEIVED ON GED WRITING COMPONENT Size/Type 002 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK GPA-CURRICULUM Discription THE GPA IN THE DESIGNATED CURRICULUM MASTER Size/Type 004 NUMERIC PIC 9V999 Data set HISTORY SUBSTITUTION Output To NO SUB-SYSTEMS FOUND GPA-REPEAT-TERM Discription INDICATES IF CLASS IS A PREVIOUS ATTEMPT(S) OF A REPEATED CLASS AS DEFINED BY POLICY 5.7.0.2.1, CLASS GRADE IS NOT INCLUDED IN STUDENT MASTER CUMULATIVE GPA TOTALS. Size/Type 003 ALPHANUMERIC Codes BLANK - NOT PREVIOUS ATTEMPT OF REPEAT CLASS BY POLICY 5.7.0.2.1 'YYT' - PREVIOUS ATTEMPT, 'YYT' IS YEAR/TERM OF SUBSEQUENT ATTEMPT Data set HISTORY REGISTRATION STUDENT DROP REGISTRATION STUDENT REGISTRATION Output To GRP REG TRK TTR GRAD-FEE Discription REVENUE CODE FOR GRADUATION FEE Size/Type 003 ALPHANUMERIC Codes 013 Data set REVENUE CODE Output To NO SUB-SYSTEMS FOUND GRAD-GPA Discription GPA AT TIME OF GRADUATION Size/Type 004 NUMERIC PIC 9V999 Data set HISTORY GRADUATE STUDENT GRADUATE MASTER Output To GRD GRP REG GRADE(PER) Discription SALARY GRADE Size/Type 002 ALPHANUMERIC Codes CLASSIFIED GRADES FOR CLASSIFIED STAFF 91-96 FOR 9 MONTH RANK FOR MIN & MAX SALARIES 81-86 FOR 12 MONTH RANK FOR MIN & MAX SALARIES P1-P6 FOR 12 MONTH ADMINISTRATORS FOR MIN & MAX SALARIES Data set CONTROL CLASS CODE CONTROL SALARY GRADE Output To PER GRADE Discription GRADE STUDENT RECEIVED IN COURSE Size/Type 001 ALPHANUMERIC Codes BLANK - GRADE HAS NOT BEEN GIVEN YET A - EXCELLENT B - GOOD C - AVERAGE D - POOR F - FAILURE P - PASSING S - SATISFACTORY U - UNSATISFACTORY W - WITHDRAWAL (WITHOUT PENALTY) I - INCOMPLETE X - AUDIT R - STUDENT MUST RE-ENROLL * - GRADE NOT TURNED IN Data set HISTORY REGISTRATION STUDENT DROP REGISTRATION STUDENT REGISTRATION STUDENT HIGH SCHOOL HISTORY Output To CEN CEU FIN FMT GRD GRP LVE PAS REC REF REG SCH SUB TRK TST UPD VET GRADE-AVG-CUMM Discription GRADE POINT AVERAGE (OVERALL) = GRADE POINTS (OVERALL) / HOURS ATTEMPTED (OVERALL) Size/Type 004 NUMERIC PIC 9V999 Codes CANNOT BE GREATER THAN 4.000 OR LESS THAN 0.000 Data set HISTORY STUDENT HISTORY VCCS TRANSFER HOURS STUDENT MASTER Output To CEN FIN FMT GRD GRP REC REG TRK VET GRADE-AVG-QTR Discription GRADE POINT AVERAGE (QUARTER) = GRADE POINTS (QUARTER) / HOURS ATTEMPTED (QUARTER) Size/Type 004 NUMERIC PIC 9V999 Codes CANNOT BE GREATER THAN 4.000 OR LESS THAN 0.000 Data set HISTORY STUDENT STUDENT MASTER Output To CEN FIN FMT GRP REC REG GRADE-EQUIVALENT Discription CORRESPONDS TO THE EDUCATIONAL YEAR LEVEL OF PROFICIENCY EXAMPLE: READING SCORE INDICATES 12TH GRADE READING LEVEL Size/Type 003 ALPHANUMERIC Data set STUDENT TEST DETAIL Output To TRK GRADE-LETTER Discription LETTER GRADE CEU STUDENT RECEIVED IN COURSE Size/Type 001 ALPHANUMERIC Codes BLANK - GRADE HAS NOT BEEN GIVEN YET A - EXCELLENT B - GOOD C - AVERAGE D - POOR F - FAILURE P - PASSING S - SATISFACTORY U - UNSATISFACTORY W - WITHDRAWAL (WITHOUT PENALTY) Data set CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU GRADE-OPTION Discription DEFINES COURSES WHICH CAN BE GIVEN A "R" GRADE Size/Type 001 ALPHANUMERIC Codes BLANK- CANNOT BE GIVEN R - CAN BE GIVEN Data set COURSE DETAIL Output To CEU GRP REC REF REG GRADE-PERCENT Discription PERCENTAGE GRADE CEU STUDENT RECEIVED IN COURSE Size/Type 003 NUMERIC PIC S9(3) Data set CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU GRADE-POINT-CUMM Discription THE SUM OF THE GRADE POINTS PER STUDENT SEE GRADE POINTS (QUARTER) FOR EXPLANATION OF GRADE POINT CALCULATION Size/Type 007 NUMERIC PIC 9999V999 (COMP-3) Data set HISTORY QUARTER HISTORY STUDENT HISTORY VCCS TRANSFER HOURS STUDENT MASTER STUDENT QUARTER Output To CEN FMT GRP REC REG TRK GRADE-POINT-QTR Discription TOTAL GRADE POINTS FOR A QUARTER GRADE POINTS FOR A CLASS ARE COMPUTED GRADE POINT = CREDITS X CREDIT VALUE Size/Type 005 NUMERIC PIC 999V99 Codes GRADE CREDIT VALUE A - 4 B - 3 C - 2 D - 1 F - 0 Data set HISTORY STUDENT STUDENT MASTER Output To CEN FMT GRP REC REG TRK GRADE-POINT-QTR-CUMM Discription THE SUM OF THE GRADE POINTS PER STUDENT (QUARTER FORMAT) PRIOR TO CONVERSION TO SEMESTER SYSTEM SEE GRADE POINTS (QUARTER) FOR EXPLANATION OF GRADE POINT CALCULATION Size/Type 007 NUMERIC PIC 9999V999 Data set HISTORY STUDENT STUDENT MASTER Output To FMT GRP REG GRADE-RECALCULATION Discription CONTAIN THE LATE GRADE TO BE CALCULATED INTO THE STUDENT'S GRADE POINT AVERAGE (GPA). Size/Type 001 ALPHANUMERIC Codes BLANK - NO GRADE PENDING RECALCULATION VALID GRADE - GRADE PENDING RECALCULATION Data set STUDENT REGISTRATION Output To CEU GRP GRADUATION-DATE Discription DATE OF GRADUATION FROM COLLEGE Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE YY - YEAR MM - MONTH DD - DAY Data set HISTORY GRADUATE STUDENT GRADUATE MASTER Output To ALU FIN GRD GRP GRANT-EXP-DATE-FULL Discription DATE GRANT FUNDED POSITION ENDS Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY GRANT-EXP-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER GRANT-SCHOLAR-AWRD-DISB-FLAG Discription INDICATES IF THE STUDENT IS ELIGIBLE TO HAVE GRANT/SCHOLARSHIP FUNDS AWARDED AND/OR DISBURSED Size/Type 001 ALPHANUMERIC Codes Y - STUDENT IS ELIGIBLE TO HAVE FUNDS AWARDED/DISBURSED N - STUDENT IS NOT ELIGIBLE TO HAVE FUNDS AWARDED/DISBURSED Data set GRANT/SCHOLARSHIP AWARD Output To NO SUB-SYSTEMS FOUND GRANT-SCHOLAR-SOURCE Discription CODE TO INDENTIFY SOURCE OF GRANT OR SCHOLARSHIP Size/Type 004 ALPHANUMERIC Codes CODES TO BE DEFINED Data set GRANT/SCHOLARSHIP AWARD Output To FIN REG GRANT-SCHOLAR-TYPE Discription INDICATES WHETHER THE SEGMENT IDENTIFIES A GRANT OR A SCHOLARSHIP Size/Type 001 ALPHANUMERIC Codes G - GRANT S - SCHOLARSHIP Data set GRANT/SCHOLARSHIP AWARD Output To FIN GROSS-AREA-FEET Discription GROSS AREA OF THE BUILDING IN SQUARE FEET Size/Type 006 NUMERIC PIC 9(6) Data set BUILDING MASTER Output To REF GROUP-CODE Discription GROUP IDENTIFICATION CODE Size/Type 004 ALPHANUMERIC Codes MUST BE NUMERIC Data set MASS MAIL GROUP Output To MAS GROUP-DEPT Discription NAME OR DESCRIPTION OF THE DEPARTMENT OR USER OF THE GROUP Size/Type 020 ALPHANUMERIC Codes CANNOT BE SPACES Data set MASS MAIL GROUP Output To MAS GROUP-NAME Discription NAME OR DESCRIPTION OF THE GROUP CODE Size/Type 078 ALPHANUMERIC Codes CANNOT BE SPACES Data set MASS MAIL GROUP Output To MAS HANDICAP Discription HANDICAP CODE FOR EACH EMPLOYEE Size/Type 003 NUMERIC 9(3) Codes 100 - BLINDNESS, BOTH EYES 110 - BLINDNESS, BOTH EYES (SOME CORRECTION) 120 - BLINDNESS, ONE EYE 140 - OTHER VISUAL IMPAIRMENT 200 - DEAFNESS, UNABLE TO TALK 210 - DEAFNESS, ABLE TO TALK 220 - OTHER HEARING IMPAIRMENT 300 - IMPAIRMENT INVOLVING THREE OR MORE (MAJOR) LIMBS 310 - IMPAIRMENT INVOLVING ONE UPPER, ONE LOWER 320 - IMPAIRMENT INVOLVING ONE OR TWO UPPER 330 - IMPAIRMENT INVOLVING ONE OR TWO LOWER 340 - OTHER AND ILL-DEFINED IMPAIRMENTS 400 - AMPUTATION OF AT LEAST ONE UPPER AND ONE LOWER 410 - AMPUTATION OF ONE OR TWO UPPER 420 - AMPUTATION OF ONE OR TWO LOWER 430 - AMPUTATION OF OTHER AND UNSPECIFIED PARTS 500 - OTHER MENTAL, PSYCHONEUROTIC AND PERSONALITY DISORDER 520 - ALCOHOLISM 521 - DRUG ADDICTION 530 - MENTAL RETARDATION, MILD 532 - MENTAL RETARDATION, MODERATE 534 - MENTAL RETARDATION, SEVERE 600 - MALIGNANCIES 610 - ALLERGIES 620 - DISEASES OF THE BLOOD 630 - EPILESPY 640 - CARDIAC, CIRCULATORY & RESPIRATORY 650 - DIGESTIVE & URIN-GENITAL 660 - SPEECH IMPAIRMENT 670 - OTHER 700 - MULTIPLE HANDICAPS 900 - NO HANDICAP Data set PERSONNEL MASTER Output To PER HEALTH-CARE-ENROL Discription CODES FOR HEALTH CARE ENROLL Size/Type 001 ALPHABETIC Data set PERSONNEL MASTER Output To PER HEALTH-CARE-PLAN Discription CODES FOR HEALTH CARE PLANS Size/Type 002 NUMERIC Data set PERSONNEL MASTER Output To PER HEGIS-CODE Discription A CODE TO IDENTIFY HEGIS CODES USED IN THE CONTINUING EDUCATION SYSTEM. Size/Type 006 ALPHANUMERIC PIC X(6) Codes 999999 NOT DESIGNATED SEE: A CLASSIFICATION OF INSTRUCTIONAL PROGRAMS BY THE NATIONAL CENTER FOR EDUCATION STATISTICS Data set CONTROL HEGIS CEU CLASS MASTER Output To CEU PER REF UPD Data set CTLHEGIS HEGIS-DEPT Discription THE DEPT CODE ASSIGNED TO EACH HEGIS CODE FOR THE CONTINUING EDUCATION SYSTEM. Size/Type 004 ALPHANUMERIC PIC X(4) Data set CONTROL HEGIS Output To FIN LVE PER REF HEGIS-NAME Discription A DESCRIPTION OF THE HEGIS CODES USED IN THE CONTINUING EDUCATION SYSTEM. Size/Type 040 ALPHANUMERIC PIC X(40) Data set CONTROL HEGIS Output To CEU PER REF HELD-SEATS Discription NUMBER OF SEATS RESTRICTED TO SELECTED STUDENTS Size/Type 004 NUMERIC PIC 9(4) Data set CLASS MASTER CEU CLASS MASTER Output To CEU PAS SCH UPD HIGH-SCH-TCH-EXP Discription YEARS OF TEACHING EXPERIENCE AT HIGH SCHOOL Size/Type 004 NUMERIC COMP-3 S9(2)V99 Data set PERSONNEL FACULTY Output To PER HIGH-SCHOOL-CODE Discription A CODE TO IDENTIFY HIGH SCHOOL ATTENDED. IT MUST BE A VALID CODE AS SPECIFIED IN CHAPTER 9 OF THE STATE GUIDE. POSITIONS 1 AND 2 INDICATE STATE, WHILE POSITIONS 3 THRU 6 SPECIFY A HIGH SCHOOL WITHIN THAT STATE. Size/Type 006 NUMERIC PIC 9(6) Codes 999999 - UNKNOWN Data set CONTROL HIGH SCHOOL HISTORY STUDENT HISTORY VEDS STUDENT MASTER STUDENT HIGH SCHOOL HISTORY Output To CEN FIN FMT GRP REC REF REG STU SUB TRK HIGH-SCHOOL-COURSE Discription COURSE ID FOR CLASSES TAKEN IN HIGH SCHOOL Size/Type 008 ALPHANUMERIC Data set STUDENT HIGH SCHOOL HISTORY Output To TRK HIGH-SCHOOL-COURSE-LEVEL Discription LEVEL OF DIFFICULTY OF COURSE Size/Type 001 ALPHANUMERIC Codes 'B' - BUSINESS COURSE 'H' - HONORS COURSE ' ' - REGULAR COURSE 'A' - ACCELARATED COURSE 'S' - SPECIAL EDUCATION COURSE 'P' - ADVANCE PLACEMENT COURSE 'C' - COLLEGE PREP COURSE Data set STUDENT HIGH SCHOOL HISTORY Output To TRK HIGH-SCHOOL-COURSE-TITLE Discription DESCRIPTION OF HIGH SCHOOL COURSE Size/Type 014 ALPHANUMERIC Data set STUDENT HIGH SCHOOL HISTORY Output To TRK HIGH-SCHOOL-DEPT Discription DEPARTMENT OF HIGH SCHOOL COURSE Size/Type 004 ALPHANUMERIC Data set STUDENT HIGH SCHOOL HISTORY Output To TRK HIGH-SCHOOL-NAME Discription THE FULL DESCRIPTIVE NAME OF THE HIGH SCHOOL Size/Type 040 ALPHANUMERIC Data set CONTROL HIGH SCHOOL Output To CEN GRP REF REG SUB TRK HIGH-SCHOOL-RANK Discription STUDENT'S POSITION IN HIGH SCHOOL GRADUATING CLASS Size/Type 008 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK HIGH-SCHOOL-SEQ Discription HIGH SCHOOL COURSE SEQUENCE CAPTURED AS YEAR OF HIGH SCHOOL Size/Type 002 ALPHANUMERIC Codes CODED AS '07' SEVENTH GRADE LEVEL '08' EIGHTH GRADE LEVEL '09' NINTH GRADE LEVEL '10' TENTH GRADE LEVEL '11' ELEVENTH GRADE LEVEL '12' TWELFTH GRADE LEVEL Data set STUDENT HIGH SCHOOL HISTORY Output To TRK HIGH-SCHOOL-UNITS Discription MEASUREMENT OF HIGH SCHOOL COURSE WORK Size/Type 004 NUMERIC S9(2)V99 Codes SEMESTER - .50 YEAR - 1.00 Data set STUDENT HIGH SCHOOL HISTORY Output To TRK HIGH-SCHOOL-YEAR Discription YEAR THE COURSE WAS TAKEN (I.E. 89) Size/Type 002 Data set STUDENT HIGH SCHOOL HISTORY Output To TRK HOST-CODE Discription INDICATES ACCOUNT CODE THAT HOSTED CEU CLASS Size/Type 004 ALPHANUMERIC Data set CEU CLASS MASTER Output To CEU HOURLY-RATE-AUTH Discription THE HOURLY WAGE THE PART-TIME CLASSIFIED EMPLOYEE WILL EARN IN THE FISCAL YEAR Size/Type 004 NUMERIC COMP-3 S9(2)V99 005 NUMERIC COMP-3 S9(3)V99 Data set PERSONNEL MASTER PART-TIME PAYROLL Output To PER HOURS-ATT-CUMM Discription THE NUMBER OF CREDITS A STUDENT HAS ATTEMPTED TO COMPLETE Size/Type 006 NUMERIC PIC 9999V99 Data set HISTORY QUARTER HISTORY STUDENT HISTORY VCCS TRANSFER HOURS STUDENT MASTER STUDENT QUARTER Output To CEN FIN FMT GRP REC REG TRK VET HOURS-ATT-QTR Discription THE NUMBER OF CREDITS A STUDENT HAS ATTEMPTED TO COMPLETE THIS QUARTER Size/Type 005 NUMERIC PIC 999V99 Data set HISTORY STUDENT STUDENT MASTER Output To CEN FMT GRP REC REG TRK HOURS-ATT-QTR-CUMM Discription THE NUMBER OF CREDITS (QUARTER FORMAT) A STUDENT HAS ATTEMPTED TO COMPLETE PRIOR TO CONVERSION TO SEMESTER SYSTEM Size/Type 006 NUMERIC PIC 9999V99 Data set HISTORY STUDENT STUDENT MASTER Output To FMT GRP REG HOURS-COMP-CUMM Discription NUMBER OF CREDITS THE STUDENT HAS SUCCESSFULLY COMPLETED Size/Type 006 NUMERIC PIC 9999V99 Data set HISTORY QUARTER HISTORY STUDENT HISTORY VCCS TRANSFER HOURS STUDENT MASTER STUDENT QUARTER Output To CEN FIN FMT GRD GRP REC REG TRK VET HOURS-COMP-QTR Discription THE NUMBER OF CREDITS SUCCESSFULLY COMPLETED THIS QUARTER Size/Type 005 NUMERIC PIC 999V99 Data set HISTORY STUDENT STUDENT MASTER Output To CEN FMT GRP REC REG TRK HOURS-COMP-QTR-CUMM Discription NUMBER OF CREDITS (QUARTER FORMAT) THE STUDENT HAS SUCCESSFULLY COMPLETED PRIOR TO CONVERSION TO SEMESTER SYSTEM Size/Type 006 NUMERIC PIC 9999V99 Data set HISTORY STUDENT STUDENT MASTER Output To FMT GRP REG HOURS-WORKED Discription NUMBER OF HOURS A GRADUATE WORKED PER WEEK OR THE NUMBER OF HOURS THE EMPLOYEE WORKED FOR THE PAY PERIOD Size/Type 002 NUMERIC PIC 99 (VEDS) 005 NUMERIC PIC 9(3)V99 (PER) Data set HISTORY VEDS PART-TIME PAYROLL Output To PER FIN HOW-REGISTERED-CODE Discription INDICATES MODE OF REGISTRATION Size/Type 001 ALPHANUMERIC Codes 1 - PHONE 2 - IN PERSON 3 - MAIL Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG HS-DEGREE-VALIDATION Discription CODE VERIFYING HIGH SCHOOL GRADUATION Size/Type 001 ALPHANUMERIC Codes 'R' - TRANSCRIPT RECEIVED IN A&R, EVALUATION NOT COMPLETE 'B' - HIGH SCHOOL GRAD BUSINESS DEGREE 'G' - HIGH SCHOOL GRAD GENERAL DEGREE 'V' - HIGH SCHOOL GRAD VOCATIONAL/TECHNICAL DEGREE 'S' - HIGH SCHOOL GRAD SPECIAL EDUCATION DEGREE 'U' - HIGH SCHOOL GRAD UNCLASSIFIED DEGREE 'C' - HIGH SCHOOL GRAD COLLEGE PREP DEGREE 'N' - STUDENT DID NOT GRADUATE FROM HIGH SCHOOL Data set STUDENT HIGH SCHOOL DEGREE Output To TRK IN-REGULAR Discription NO LONGER USED (V7.00) IN-SUMMER Discription NO LONGER USED (V7.00) IN-USE-FLAG Discription NO LONGER USED (V7.00) INCLUSIVE-DATE Discription INCLUSVIE YEARS OF EDUCATION Size/Type 004 ALPHANUMERIC Codes AABB WHERE: AA IS THE BEGINNING YEAR BB IS THE ENDING YEAR Data set PERSONNEL EDUCATION Output To PER INCREASE-DATE-FULL Discription DATE THAT THE AMOUNT OF ANNUAL LEAVE EARNED INCREASES Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY INCREASE-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER INELIG-CURR-RECORDS Discription CURRICULA THAT A STUDENT MAY BE ENROLLED THAT IS INELIGIBLE FOR FINANCIAL AID Size/Type 225 ALPHANUMERIC - 003 ALPHANUMERIC PER CURRICULUM, 75 MAXIMUM Data set CONTROL FINANCIAL AID YEAR Output To ALU CEN FIN GRD GRP LIB REF REG STU SUB VET INELIG-PGM Discription ABBREVIATED NAME OF FINANCIAL AID PROGRAMS FOR WHICH STUDENTS HOLDING BACHELOR OR HIGHER DEGREES ARE INELIGIBLE Size/Type 004 ALPHANUMERIC OCCURS 15 TIMES Data set CONTROL FINANCIAL AID YEAR Output To FIN INELIG-PGMS-PREV-BACH-DEGREE Discription FINANCIAL AID PROGRAMS NOT AVAILABLE TO STUDENTS WHO HAVE A BACHELOR'S DEGREE OR HIGHER Size/Type 060 ALPHANUMERIC - 004 ALPHANUMERIC PER PROGRAM, 15 MAXIMUM Data set CONTROL FINANCIAL AID YEAR Output To FIN INIT-NAME Discription MIDDLE INITIAL OF STUDENT NAME Size/Type 001 ALPHANUMERIC Data set RESERVATION STUDENT Output To RSV INITAL Discription EMPLOYEE'S MIDDLE INITIAL Size/Type 001 ALPAHNUMERIC Data set PERSONNEL MASTER Output To PER INSTATE-OUTSTATE Discription CODE SPECIFYING WHETHER THE STUDENT IS INSTATE OR OUT OF STATE Size/Type 001 ALPHANUMERIC Codes I - INSTATE O - OUT OF STATE C - CONTRACT S - OUT OF STATE PAYING INSTATE RATES X - OUT OF STATE PAYING SPECIAL RATES Data set STUDENT ACCOUNT Output To FIN REC INSTRUCT-WEEKS Discription USED TO PROVIDE AN ACCURATE CONTACT HOUR CALCULATION FOR INSTRUCTORS AND AN ACCURATE WORKLOAD ALLOCATION AMONG INSTRUCTORS WHEN TEAM TEACHING OCCURS AND WHEN PART OF A COURSE DID NOT MEET FOR THE ENTIRE SESSION Size/Type 001 ALPHANUMERIC Codes BLANK - NOT A MULTI-TAUGHT CLASS 1 - 1 WEEK 2 - 2 WEEKS 3 - 3 WEEKS 4 - 4 WEEKS 5 - 5 WEEKS 6 - 6 WEEKS 7 - 7 WEEKS 8 - 8 WEEKS 9 - 9 WEEKS A - 10 WEEKS B - 11 WEEKS C - 12 WEEKS D - 13 WEEKS E - 14 WEEKS F - 15 WEEKS R - 2 1/2 WEEKS W - 3 1/3 WEEKS S - 3 3/4 WEEKS U - 7 1/2 WEEKS 0 - COLLAPSED CLASS - NOT COUNTED IN INSTRUCTORS WORKLOAD Data set CLASS DETAIL CEU CLASS DETAIL Output To CEN CEU FIS PAS PER REG SCH UPD INSTRUCTION-CODE Discription INSTRUCTION CODE Size/Type 001 ALPHANUMERIC Codes A - FULL-TIME INSTRUCTOR TEACHING THIS QUARTER F - FULL-TIME INSTRUCTOR NOT TEACHING THIS QUARTER Data set INSTRUCTOR RELEASE TIME Output To SCH INSTRUCTOR-CONTACT-HOURS(CEU) Discription CONTACT HOURS AWARDED FOR INSTRUCTOR WORKLOAD FOR THIS CLASS SECTION Size/Type 005 NUMERIC PIC S9(3)V99 Codes BLANK - NO ENTRY AND STANDARD CALCULATION WILL BE USED FOR THE WORKLOAD PROCESSING Data set CEU CLASS DETAIL Output To CEU INSTRUCTOR-CONTACT-HOURS Discription CONTACT HOURS AWARDED FOR INSTRUCTOR WORKLOAD FOR THIS CLASS SECTION Size/Type 004 NUMERIC PIC 99V99 Codes ZERO - NO ENTRY AND STANDARD CALCULATION WILL BE USED FOR THE WORKLOAD PROCESSING Data set CLASS DETAIL Output To CEU REG SCH UPD INSTRUCTOR-CREDIT-HOURS Discription CREDIT HOURS AWARDED FOR INSTRUCTOR WORKLOAD FOR THIS CLASS SECTION Size/Type 004 NUMERIC PIC 99V99 Codes BLANK - NO ENTRY AND DEFAULT STANDARD (COURSE MASTER CREDIT HOURS) WILL BE USED FOR WORKLOAD PROCESSING Data set CLASS DETAIL CEU CLASS DETAIL Output To CEU REG SCH UPD INSTRUCTOR-DATE Discription DATE A FACULTY MEMBER RECEIVED THE RANK OF INSTRUCTOR Size/Type 004 ALPHANUMERIC Codes YYMMDD WHERE: YY IS THE YEAR MM IS THE MONTH Data set PERSONNEL FACULTY Output To PER INSTRUCTOR-FEE Discription AMOUNT PAID TO INSTRUCTOR FOR TEACHING CLASS Size/Type 006 NUMERIC PIC S9(4)V99 Data set CEU CLASS DETAIL Output To CEU INSTRUCTOR-PERCENT Discription PERCENT OF TOTAL TUITION PAID TO INSTRUCTOR FOR TEACHING CLASS Size/Type 003 NUMERIC PIC S9(3) Data set CEU CLASS DETAIL Output To CEU INTAKE-INDICATOR Discription THIS CODE HAS BEEN CREATED FOR FUTURE USE Size/Type 001 ALPHANUMERIC Codes X WHERE: X - TO BE IDENTIFIED Data set STUDENT MASTER Output To REG INVOICE-AMOUNT Discription THE AMOUNT OF AN INVOICE CHARGED TO A STUDENT OR BILLABLE ACCOUNT Size/Type 007 NUMERIC PIC 9(5)V99 Data set HISTORY OBLIGATION STUDENT OBLIGATION Output To CEN FIN FMA REC REG INVOICE-DATE Discription THE DATE THE INVOICE IS CREATED Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set ACCOUNT CHARGE ACCOUNT PAYMENT HISTORY OBLIGATION STUDENT OBLIGATION Output To BKS CEN FMA REC INVOICE-NUMBER Discription NUMBER DESIGNATING A BILLABLE CHARGE TO AN ACCOUNT Size/Type 005 ALPHANUMERIC Data set ACCOUNT CHARGE ACCOUNT PAYMENT HISTORY OBLIGATION STUDENT OBLIGATION Output To BKS CEN FMA REC REG INVOICE-PRINTED-DATE Discription DATE INVOICE WAS PRINTED. Size/Type 006 ALPHANUMERIC Data set CEU CLASS MASTER Output To CEU ISSUE-CD Discription TERM IN WHICH DECAL IS ISSUED Size/Type 001 ALPHANUMERIC Codes '2' SPRING '3' SUMMER '4' FALL Data set STUDENT EXTEND PARK Output To REC ISSUE-TERM Discription TERM IN WHICH DECAL IS ISSUED Size/Type 003 ALPHANUMEIRC Data set STUDENT EXTEND PARK Output To REC ISSUE-YR Discription YEAR IN WHICH DECAL IS ISSUED Size/Type 002 ALPHANUMERIC Data set STUDENT EXTEND PARK Output To REC ITEM-CODE Discription NUMBER ASSIGNED TO EACH BUDGET ITEM Size/Type 014 ALPHANUMERIC Codes BBEEAACDDDOOOO WHERE: BB IS BEGINNING BUDGET YEAR EE IS ENDING BUDGET YEAR AA IS APPROPRIATION C IS CAMPUS CODE AS DEFINED BY CHART OF ACCOUNTS DDD IS DEPARTMENT CODE AS DEFINED BY CHART OF ACCOUNTS OOOO IS OBJECT CODE AS DEFINED BY CHART OF ACCOUNTS Data set ACCOUNTING BUDGET Output To ACC JOB-TITLE Discription TITLE OF ADDRESSEE OR COMPANY NAME Size/Type 033 ALPHANUMERIC Data set MASS MAIL DETAIL Output To MAS JOB-TRAIN-CONGRUANCE Discription CODED TO INDICATE WHETHER JOB RELATES TO HIGHER EDUCATION Size/Type 001 ALPHANUMERIC Codes 1 - YES 2 - NO Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND JUR-NAME Discription THE NAME OF THE JURISDICTION Size/Type 020 ALPHANUMERIC Data set CONTROL JURISDICTION Output To CEN GRD GRP REC REF REG STU SUB JURISDICTION Discription A CODE SPECIFYING THE RESIDENCE OF A STUDENT. FOR VIRGINIA IT IS THE CODE FOR THE INDEPENDENT CITY OR COUNTY, OTHERWISE IT IS THE CODE FOR THE TERRITORY, STATE, OR COUNTRY AS APPROPRIATE Size/Type 003 ALPHANUMERIC Codes 001-899 - VIRGINIA RESIDENT 900-999 - OUT-OF-STATE RESIDENT A00-Z99 - RESIDENT OF ANOTHER COUNTRY ZZZ - UNKNOWN INSTATE Data set CONTROL JURISDICTION HISTORY QUARTER HISTORY STUDENT STUDENT MASTER STUDENT QUARTER CEU STUDENT MASTER CEU CLASS MASTER Output To CEN CEU CON FIN FMT GRD GRP REC REF REG STU SUB VET JURISDICTION-TRIG Discription CONTAINS STUDENT'S JURISDITION FOR FEE CALCULATIONS Size/Type 001 NUMERIC PIC 9(5)V99 COMP-3 Codes A - APPLY FEE TO INSTATE STUDENT TUITION-CODE OF THE STUREGIS = I OR S, B - APPLY FEE TO OUT OF STATE STUDENTS TUITION-CODE OF THE STUREGIS = O, C - APPLY FEE TO CONTRACT STUDENTS, ALL THE CLASSES TAKEN BY THE STUDENT MUST BE CONTRACT CLASSES ALL TUITION-CODE(S) OF ALL THE STUREGIS = C OR D, D - APPLY FEE TO OUT OF STATE STUDENTS PAYING IN STATE TUITION RATES TUITION-CODE OF THE STUREGIS = S, E - APPLY FEE TO SPECIAL STUDENTS, DEFINE AS PAYING THE SPECIAL TUITION RATE ON THE STUXTERM SEGMENT TUITION-CODE OF THE STUREGIS = X, F - EXEMPT FEE FOR INSTATE STUDENT TUITION-CODE OF THE STUREGIS = I OR S, G - EXEMPT FEE FOR OUT OF STATE STUDENTS TUITION-CODE OF THE STUREGIS = O, H - EXEMPT FEE FOR CONTRACT STUDENTS, ALL THE CLASSES TAKEN BY THE STUDENT MUST BE CONTRACT CLASSES ALL TUITION-CODE(S) OF ALL THE STUREGIS = C OR D, I - EXEMPT FEE FOR OUT OF STATE STUDENTS PAYING IN STATE TUITION RATES TUITION-CODE OF THE STUREGIS = S, J - EXEMPT FEE FOR SPECIAL STUDENTS, DEFINE AS PAYING THE SPECIAL TUITION RATE ON THE STUXTERM SEGMENT TUITION-CODE OF THE STUREGIS = X, OR X - IGNORE THIS CRITERION WHEN CALCULATING FEES. Data set CONTROL DATABASE (CTLFEES SEGMENT) Output To REC LAB-CONTACT-HOURS Discription TOTAL LAB CONTACT HOURS AWARDED FOR THIS CLASS Size/Type 004 NUMERIC PIC 99V99 Codes ZERO - NO ENTRY AND STANDARD CALCULATION WILL BE USED FOR THE WORKLOAD PROCESSING Data set CLASS MASTER Output To CEU REG SCH UPD LAB-FEE (CEU) Discription PER CLASS LAB FEE Size/Type 005 NUMERIC PIC S9(3)V99 Data set CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION CEU CLASS MASTER Output To CEU LAB-FEE(REC) Discription NO LONGER USED (V7.00) LAB-FEE Discription AMOUNT OF LAB FEE APPLICABLE TO A GIVEN CLASS Size/Type 005 NUMERIC PIC S9(3)V99 Data set CLASS MASTER Output To CEU FIN PAS REC REF REG SCH UPD VET LAB-FEE-FLAG Discription FLAG TO SHOW IF COMPANY SPONSORED STUDENT IS RESPONSIBLE FOR THE LAB FEE. (ONLY IF SPONSOR CODE IS BILLABLE) Size/Type 001 ALPHANUMERIC Codes BLANK = NO Y = YES Data set CEU CLASS MASTER Output To CEU LAB-FEES-TOTAL Discription NO LONGER USED (V7.00) LAND-ACREAGE Discription ACREAGE Size/Type 005 NUMERIC PIC 9(4)V9 Data set CONTROL LAND Output To NO SUB-SYSTEMS FOUND LAND-CITY-COUNTY Discription A CODE INDICATING THE CITY OR COUNTY WHICH ENCOMPASSES LAND Size/Type 003 NUMERIC PIC 9(3) Data set CONTROL LAND Output To NO SUB-SYSTEMS FOUND LAND-DEVL-STATUS Discription DEVELOPMENT STATUS CODE USED BY SCHEV Size/Type 001 ALPHANUMERIC Data set CONTROL LAND Output To NO SUB-SYSTEMS FOUND LAND-DISTANCE-MAIN-CAMPUS Discription DISTANCE BETWEEN MAIN CAMPUS AND THE PARCEL Size/Type 004 NUMERIC PIC 999V9 Data set CONTROL LAND Output To NO SUB-SYSTEMS FOUND LAND-NAME Discription PARCEL NAME Size/Type 020 ALPHANUMERIC Data set CONTROL LAND Output To NO SUB-SYSTEMS FOUND LAND-USE-COUNT Discription COUNT OF NUMBER OF USES FOR LAND Size/Type 004 NUMERIC PIC 9(4) Data set CONTROL LAND Output To NO SUB-SYSTEMS FOUND LAND-USES Discription USE CODES (UP TO 50) FOR ANY ONE PARCEL Size/Type 006 ALPHANUMERIC OCCURS 1 TO 50 TIMES Codes XNNNNN WHERE: X - USE CODE NNNNN - THE AREA Data set CONTROL LAND Output To NO SUB-SYSTEMS FOUND LAST-NAME(RSV) Discription LAST NAME OF STUDENT Size/Type 016 ALPHANUMERIC Data set RESERVATION STUDENT Output To RSV LAST-NAME Discription LAST NAME OF EMPLOYEE OR COST CENTER MANAGER Size/Type 020 ALPHANUMERIC Data set CONTROL COST CENTER PERSONNEL MASTER Output To ACC PER LAST-UPDATE Discription DATE THE MASS MAIL DETAIL RECORD WAS INSERTED OR REPLACED USING MAS030 Size/Type 006 ALPHANUMERIC Codes MMDDYY WHERE: MM - MONTH DD - DAY YY - DAY Data set MASS MAIL DETAIL Output To MAS LEAVE-CODE Discription TYPE OF LEAVE TAKEN OR TYPE OF TIME FLAG Size/Type 002 ALPHANUMERIC Codes A - ANNUAL C - COMPENSATORY LEAVE AD - CIVIL LEAVE FS - FAMILY SICK L - LEAVE WITHOUT PAY M - MILITARY LEAVE WITH PAY ML - MILITARY LEAVE WITHOUT PAY O - OVERTIME P - PERSONAL LEAVE S - SICK LEAVE SP - SUSPENSION W - WORKMAN'S COMPENSATORY LEAVE THE FOLLOWING ARE TIME FLAGS WHICH ARE ENTERED ON LEAVE DETAIL TO MARK ACCRUAL POLICY CHANGES FOR INDIVIDUALS AND TO MARK LONG PERIODS OF LEAVE AFFECTING LEAVE ACCRUAL: EE - EDUCATION LEAVE ENDS EB - EDUCATION LEAVE BEGINS LE - LEAVE WITHOUT PAY ENDS LB - LEAVE WITHOUT PAY BEGINS 9E - 9B - Data set PERSONNEL LEAVE Output To PER LEAVE-DATE Discription DATE OF EMPLOYEE LEAVE TAKEN OR COMPENSATORY TIME EARNED Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL LEAVE Output To PER LEAVE-HOURS Discription NUMBER OF HOURS OF EMPLOYEE LEAVE Size/Type 006 NUMERIC COMP-3 S9(4)V99 Data set PERSONNEL LEAVE Output To PER LEAVE-TYPE Discription TYPE OF LEAVE RECORD Size/Type 001 ALPHANUMERIC Codes 'B' - BEGINNING BALANCE 'C' - LEAVE CONVERTED 'E' - LEAVE EARNED 'F' - LEAVE FORFEITED 'T' - LEAVE TAKEN Data set PERSONNEL LEAVE Output To PER LEC-LAB Discription A FLAG INDICATING WHETHER THE COURSE IS A LECTURE OR LAB Size/Type 001 ALPHANUMERIC Codes L - LAB BLANK - LECTURE Data set PERSONNEL QUALIFICATION Output To PER LIB-FINE Discription REVENUE CODE FOR LIBRARY FINES Size/Type 003 ALPHANUMERIC Codes 066 Data set REVENUE CODE Output To NO SUB-SYSTEMS FOUND LIBRARY-CAMPUS Discription CAMPUS WHERE LIBRARY CARD WAS ISSUED Size/Type 001 ALPHANUMERIC Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG STU LIBRARY-CARD-NUM Discription LIBRARY CARD NUMBER Size/Type 005 ALPHANUMERIC Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG STU LIBRARY-CARD-QTR Discription QUARTER LIBRARY CARD WAS RENEWED Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG LICENSE-NUMBER Discription STATE AND LICENSE NUMBER COMBINATION Size/Type 010 ALPHANUMERIC Data set STUDENT EXTEND PARK Output To REC LICENSE-STATE Discription STATE OF THE LICENSE NUMBER Size/Type 002 ALPHANUMERIC Codes VALID STATE CODE Data set STUDENT EXTEND PARK Output To REC LL-SEGMENT-INDICATOR Discription THE LENGTH OF THE SEGMENT Size/Type 004 NUMERIC PIC S9(4) COMP Data set CLASS SEQUENCE - CLASS USER CONTROL FRACTIONAL RATES Output To ACC APP CEN CEU CON FIN FMT GRP LVE MST PER REF REG SCH SUB LOAN-AMOUNT Discription AMOUNT OF LOAN Size/Type 006 NUMERIC PIC 9(4)V99 Data set LOAN MASTER Output To FIN LOAN-AWRD-DISB-FLAG Discription INDICATES IF THE STUDENT IS ELIGIBLE TO HAVE LOAN FUNDS AWARDED AND/OR DISBURSED Size/Type 001 ALPHANUMERIC Codes Y - STUDENT IS ELIGIBLE TO HAVE FUNDS AWARDED/DISBURSED N - STUDENT IS NOT ELIGIBLE TO HAVE FUNDS AWARDED/DISBURSED Data set LOAN MASTER Output To NO SUB-SYSTEMS FOUND LOAN-CONTROL Discription SEQUENCE NUMBER OF LOAN - USED TO UNIQUELY IDENTIFY EACH LOAN OF THE SAME LOAN TYPE Size/Type 001 ALPHANUMERIC Data set LOAN MASTER Output To FIN LOAN-DATE Discription DATE OF LOAN Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE YY - YEAR MM - MONTH DD - DAY Data set LOAN MASTER Output To NO SUB-SYSTEMS FOUND LOAN-GUARANTEED-AMT Discription THE AMOUNT OF THE UNSUBSIDIZED OR SUBSIDIZED LOAN BEING GUARANTEED Size/Type 005 NUMERIC PIC 9(5) COMP-3 Data set FINANCIAL AID LOANMSTR Output To FIN LOAN-GUARANTEED-DATE (CCYYMMDD) Discription THE DATE THE UNSUBSIDIZED OR SUBSIDIZED LOAN WAS GUARANTEED Size/Type 008 NUMERIC PIC 9(5) COMP-3 Data set FINANCIAL AID LOANMSTR Output To FIN LOAN-INTEREST-RATE Discription RATE OF INTEREST ON LOAN Size/Type 004 NUMERIC PIC V9999 Data set LOAN MASTER Output To FIN LOAN-STATUS Discription INDICATES STATUS OF LOAN Size/Type 001 ALPHANUMERIC Codes A - ASSIGNED B - BANKRUPT C - LOAN REPAYMENT ON A CURRENT BASIS D - DEFFERED E - STUDENT CURRENTLY ENROLLED G - GRACE P - LOAN REPAYMENT IS PAST DUE R - RETIRED W - WRITTEN OFF Data set LOAN MASTER Output To NO SUB-SYSTEMS FOUND LOAN-TYPE Discription INDICATES THE TYPE/SOURCE OF LOAN (I.E., NDSL, NSL, VELA, GSL) Size/Type 004 ALPHANUMERIC Data set LOAN MASTER Output To CEN FIN LOAN-TYPE-CODE Discription A CODE RETURNED BY THE ELM PROCESSING CENTER FILE THAT INDICATES THE TYPE OF LOAN BEING GUARANTEED Size/Type 002 ALPHANUMERIC Data set FINANCIAL AID LOANMSTR Output To FIN LOCAL-CODE Discription THIS CODE INDICATES IF THE DATA ITEM IS LOCAL Size/Type 001 ALPHANUMERIC Codes BLANK - NON-LOCAL L - LOCAL Data set CONTROL HIGH SCHOOL CONTROL JURISDICTION Output To GRD REF REG SUB LOCATION Discription LOCATION OF BUILDING Size/Type 004 ALPHANUMERIC Codes CCLL WHERE: CC - CAMPUS LL - LAND-ID (SPECIFIC LAND PARCEL OWNED BY COLLEGE) Data set BUILDING MASTER CONTROL LAND Output To BKS CEN CEU CUS FMT GRD GRP MST PER REF REG SCH STU TST UPD VET LTERM-ID Discription LTERM NAME (ON-LINE PROGRAMS) OR PROGRAM NAME (BATCH PROGRAMS) THAT CREATED OR LAST MODIFIED SEGMENT. Size/Type 006 ALPHANUMERIC Data set STUDENT REGISTRATION STUDENT DROP REGISTRATION (-DR) STUDENT ACCOUNT DETAIL CEU ACCOUNT DETAIL ALL FINANCIAL AID DATABASE SEGMENTS EXCEPT FINEXTEN Output To REC FIN REG MAJOR-CODE Discription MAJOR FIELD OF STUDY Size/Type 006 ALPHANUMERIC Codes 999999 NOT DESIGNATED SEE A CLASSIFICATION OF INSTRUCTIONAL PROGRAMS BY THE NATIONAL CENTER OF EDUCATION STATISTICS Data set PERSONNEL EDUCATION Output To PER MAJOR-HOURS Discription NUMBER OF HOURS THAT APPLY TO MAJOR FIELD OF STUDY Size/Type 004 NUMERIC COMP-3 S9(3)V9 Data set PERSONNEL FACULTY Output To PER MAX-ACT-CREDITS Discription NO LONGER USED (V7.00) MAX-ACT-FEE Discription NO LONGER USED (V7.00) MAX-CREDITS Discription NO LONGER USED (V7.00) MAX-FEE-AMOUNT Discription NO LONGER USED (V7.00) MAX-FEE-AMT Discription THE MAXIMUM AMOUNT THE STUDENT CAN BE CHARGED FOR FEES IN THIS REVENUE CODE. Size/Type 005 NUMERIC PIC 9(3)V99 Data set REGISTER SEGMENT Output To FIN REC REF MAX-FORM-SIZE Discription THE MAXIMUM NUMBER OF LINES-PER-PAGE THE PRINTER DEFAULTS TO. Size/Type 002 NUMERIC Codes 60 - SIXTY LINES-PER-PAGE FOR LASER PRINTERS 66 - SIXTY-SIX LINES-PER-PAGE FOR LINE PRINTERS Data set CONTROL PRINTER Output To MST MAX-SALARY Discription CURRENT MAXIMUM SALARY AMOUNT FOR A CLASSIFIED PAY GRADE OR A CONTRACT POSITION TYPE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER MAX-VAR-CR Discription MAXIMUM CREDITS PERMITTED FOR A VARIABLE CREDIT COURSE Size/Type 004 NUMERIC PIC 99V99 Data set COURSE DETAIL Output To CEN GRP REF SCH TRK MAXIMUM-CREDITS Discription DESCRIBES THE MAXIMUM NUMBER OF CREDITS FOR WHICH THIS FEE IS TO BE APPLIED Size/Type 003 NUMERIC PIC 9(3)V99 COMP-3 Codes 999.99 INDICATES NO MAXIMUM CREDITS Data set CONTROL DATABASE (CTLFEES SEGMENT) Output To REC MERGE-LEC-LAB-FLAG Discription INDICATES WHETHER OR NOT REG450 HAS BEEN RUN SUCCESFULLY Size/Type 001 ALPHANUMERIC Codes BLANK - REG450 HAS NOT RUN SUCCESSFULLY Y - REG450 HAS RUN SUCCESSFULLY Data set CONTROL QUARTER Output To CEU GRP REF REG MERIT-DATE-FULL Discription EMPLOYEE'S MERIT DATE Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY MERIT-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER MERIT-DOLLAR Discription DOLLAR AMOUNT OF MERIT Size/Type 004 NUMERIC COMP-3 S9(4) Data set PERSONNEL FACULTY Output To PER MERIT-PERCENT Discription PERCENTAGE OF MERIT Size/Type 004 NUMERIC COMP-3 SV9999 Data set PERSONNEL FACULTY Output To PER MESSAGE-CODE Discription THE CODE OF THE MESSAGE Size/Type 006 ALPHANUMERIC Data set CONTROL MESSAGE Output To CEN FIN GRP PER REF REG SCH TRK VET MESSAGE-LINE-COUNT Discription NUMBER OF LINES IN MESSAGE Size/Type 004 NUMERIC PIC 9(4) Data set CONTROL MESSAGE Output To ACC CEU FIN GRD GRP LVE MAS MST PER REC REF REG SCH STU TRK VET MESSGE Discription ANY FREE FORM TEXT TO BE APPLIED TO COURSES, STUDENT, OBLIGATIONS, ETC Size/Type 070 ALPHANUMERIC OCCURS 1 TO 4 TIMES Data set CONTROL MESSAGE Output To ACC ALU APP BKS CEN CEU CUS FAC FIN FIS FMA GRD GRP LIB LVE MAS MST PER QUE REC REF REG SCH STU SUB TRK TST UTL VET MID-TERM-GRADE Discription MID-TERM GRADE STUDENT RECEIVED IN COURSE Size/Type 001 ALPHANUMERIC Codes BLANK - GRADE HAS NOT BEEN GIVEN YET A - EXCELLENT B - GOOD C - AVERAGE D - POOR F - FAILURE P - PASSING S - SATISFACTORY U - UNSATISFACTORY W - WITHDRAWAL (WITHOUT PENALTY) I - INCOMPLETE X - AUDIT R - STUDENT MUST RE-ENROLL * - GRADE NOT TURNED IN Data set HISTORY REGISTRATION STUDENT DROP REGISTRATION STUDENT REGISTRATION Output To FMT GRP REG MILITARY-DISCH Discription THIS FIELD MUST BE NUMERIC OR BLANK. MONTH AND YEAR THAT THE STUDENT WAS DISCHARGED FROM MILITARY SERVICE. Size/Type 004 ALPHANUMERIC Codes YYMM WHERE: YY - YEAR MM - MONTH Data set HISTORY STUDENT STUDENT MASTER Output To CEN FMT REG VET MILITARY-LEAVE Discription ACCUMULATED MILITARY LEAVE Size/Type 005 NUMERIC COMP-3 S9(3)V99 Data set PERSONNEL MASTER Output To PER MIN-FEE-AMOUNT Discription NO LONGER USED (V7.00) MIN-FEE-AMT Discription THE MINIMUM AMOUNT THE STUDENT CAN BE CHARGED FOR FEES IN THIS REVENUE CODE. Size/Type 005 NUMERIC PIC 9(3)V99 Data set REGISTER SEGMENT Output To FIN REC REF MIN-GRADE-ACCEPT Discription MININUM PERMITTED GRADE FOR A COURSE TO COUNT TOWARD GRADUATION Size/Type 001 ALPHANUMERIC Data set CURRICULUM DETAIL STUDENT GRADUATE DETAIL Output To GRD MIN-SALARY Discription CURRENT MINIMUM SALARY AMOUNT FOR A CLASSIFIED PAY GRADE OR POSITION TYPE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER MIN-VAR-CR Discription MINIMUM CREDITS PERMITTED FOR A VARIABLE CREDIT COURSE Size/Type 004 NUMERIC PIC 99V99 Data set COURSE DETAIL Output To CEN GRP REF SCH TRK MINIMUM-CREDITS Discription DESCRIBES THE MINIMUM NUMBER OF CREDITS BEFORE THIS FEE IS APPLIED Size/Type 003 NUMERIC PIC 9(3)V99 COMP-3 Codes ZERO INDICATES NO MINIMUM CREDITS Data set CONTROL DATABASE (CTLFEES SEGMENT) Output To REC MINIMUM-PASSING-GRADE Discription THE MINIMUM ACCEPTABLE GRADE A STUDENT MUST RECEIVE TO MEET THE CURRICULAR REQUIREMENT. Size/Type 001 ALPHANUMERIC Data set CURRICULUM REQUIREMENT CURRICULUM EQUIVALENT Output To TRK MINOR-CODE Discription MINOR HEGIS CODE Size/Type 006 ALPHANUMERIC Codes CODE 999999 FOR NOT DESIGNATED A CLASSIFICATION OF INSTRUCTIONAL PROGRAMS BY THE NATIONAL CENTER FOR EDUCATIONAL STATISTICS Data set PERSONNEL EDUCATION Output To PER MISC-FEE-FLAG Discription FLAG TO SHOW IF COMPANY SPONSORED STUDENT IS RESPONSIBLE FOR THE MISCELLANEOUS FEE. (ONLY IF SPONSOR CODE IS BILLABLE) Size/Type 001 ALPHANUMERIC Codes BLANK = NO Y = YES Data set CEU CLASS MASTER Output To CEU MULTI-MEET-INCLUSION Discription INDICATES WHETHER THE CLASS IS TO BE INCLUDED IN THE MULTI- MEETING BONUS CALCULATIONS Size/Type 001 ALPHANUMERIC Data set PERSONNEL CONTRACT Output To PER MULTI-MEET-PAID Discription INDICATES WHETHER AN ADDITIONAL HALF CREDIT FOR RETURN TO CAMPUS IS INCLUDED IN THE WORKLOAD CREDITS Size/Type 001 ALPHANUMERIC Codes Y - YES N - NO Data set PERSONNEL CONTRACT Output To PER NAME Discription MASS MAIL ADDRESSEE Size/Type 033 ALPHANUMERIC Data set MASS MAIL DETAIL Output To MAS NAME-FIRST Discription FIRST NAME OF DIVISION CHAIRMAN, STUDENT OR INSTRUCTOR Size/Type 010 ALPHANUMERIC Data set CONTROL DIVISION HISTORY STUDENT INSTRUCTOR MASTER STUDENT MASTER CEU STUDENT MASTER Output To ACC ALU APP CEN CEU CON CUS FAC FIN FMA FMT GRD GRP FIN FMA FMT GRD GRP LIB LVE PAS PER QUE REC REF REG SCH STU SUB TRK UPD VET NAME-INITIAL Discription FIRST CHARACTER OF STUDENT'S, DIVISION CHAIRMAN'S, OR INSTRUCTOR'S MIDDLE NAME Size/Type 001 ALPHANUMERIC Data set CONTROL DIVISION HISTORY STUDENT INSTRUCTOR MASTER STUDENT MASTER CEU STUDENT MASTER Output To ALU APP CEN CEU CON CUS FAC FIN FMA FMT GRD GRP LIB LVE PAS PER QUE REC REF REG SCH STU SUB TRK UPD VET NAME-LAST Discription LAST NAME OF DIVISION CHAIRMAN, STUDENT, OR INSTRUCTOR Size/Type 016 ALPHANUMERIC Data set CONTROL DIVISION HISTORY STUDENT INSTRUCTOR MASTER STUDENT MASTER CEU STUDENT MASTER Output To ACC ALU APP CEN CEU CON CUS FAC FIN FMA FMT GRD GRP LIB LVE PAS PER QUE REC REF REG SCH STU SUB TRK UPD VET NAME-SUFFIX Discription SUFFIX OF THE STUDENT OR INSTRUCTOR NAME Size/Type 002 ALPHANUMERIC Codes JR, SR, DR, 3 Data set CONTROL DIVISION HISTORY STUDENT INSTRUCTOR MASTER STUDENT MASTER CEU STUDENT MASTER Output To ALU APP CEN CEU CON CUS FAC FIN FMA FMT GRD GRP LIB PAS PER QUE REC REF REG SCH STU SUB TRK UPD VET NB-ACCT-1 Discription NO LONGER USED (V7.00) NB-ACCT-1-CNTR Discription NO LONGER USED (V7.00) NB-ACCT-2 Discription NO LONGER USED (V7.00) NB-ACCT-2-CNTR Discription NO LONGER USED (V7.00) NB-ACCT-3 Discription NO LONGER USED (V7.00) NB-ACCT-3-CNTR Discription NO LONGER USED (V7.00) NB-ACCT-4 Discription NO LONGER USED (V7.00) NB-ACCT-4-CNTR Discription NO LONGER USED (V7.00) NB-ACCT-5 Discription NO LONGER USED (V7.00) NB-ACCT-5-CNTR Discription NO LONGER USED (V7.00) NB-ACCT-6 Discription NO LONGER USED (V7.00) NB-ACCT-6-CNTR Discription NO LONGER USED (V7.00) NB-ACCT-7 Discription NO LONGER USED (V7.00) NB-ACCT-7-CNTR Discription NO LONGER USED (V7.00) NB-ACCT-8 Discription NO LONGER USED (V7.00) NB-ACCT-8-CNTR Discription NO LONGER USED (V7.00) NBA-AMT Discription TOTAL TUITION APPLIED TO CASH ACCOUNT CODE (OCCURS 8 TIMES) Size/Type 009 NUMERIC PIC 9(7)V99 Data set REGISTER SEGMENT Output To FIN REC REF NBA-CNT Discription NUMBER OF PROCESSES APPLIED TO CASH ACCOUNT CODE (OCCURS 8 TIMES) Size/Type 005 NUMERIC PIC 9(5) Data set REGISTER SEGMENT Output To FIN REC REF NEW-CLASS-CODE Discription EMPLOYEE'S NEW CLASS CODE Size/Type 005 ALPHANUMERIC Data set PERSONNEL MASTER Output To PER NEW-MAX-SALARY Discription NEW MAXIMUM SALARY AMOUNT FOR A CLASSIFIED PAY GRADE OR A CONTRACT POSITION TYPE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-MIN-SALARY Discription NEW MINIMUM SALARY AMOUNT FOR A CLASSIFIED PAY GRADE OR A CONTRACT POSITION TYPE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-10 Discription NEW STEP 10 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-11 Discription NEW STEP 11 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-12 Discription NEW STEP 12 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-13 Discription NEW STEP 13 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-14 Discription NEW STEP 14 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-15 Discription NEW STEP 15 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-16 Discription NEW STEP 16 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-17 Discription NEW STEP 17 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-18 Discription NEW STEP 18 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-19 Discription NEW STEP 19 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-2 Discription NEW STEP 2 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-3 Discription NEW STEP 3 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-4 Discription NEW STEP 4 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-5 Discription NEW STEP 5 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-6 Discription NEW STEP 6 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-7 Discription NEW STEP 7 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-8 Discription NEW STEP 8 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEW-STEP-9 Discription NEW STEP 9 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER NEXT-YRS-HOURS Discription THE NUMBER OF HOURS WORKED DURING THE PAY PERIOD THAT APPLY TO THE FOLLOWING YEAR'S 1500 HOUR REQUIREMENT, WHEN PAY PERIOD OVERLAPS EMPLOYEE'S EFFECTIVE DATE. Size/Type 005 NUMERIC S9(3)V99 COMP-3 Data set PART-TIME PAYROLL Output To PER NICKNAME Discription THE NAME AN EMPLOYEE IS KNOWN BY, TO BE PRINTED IN THE PHONE DIRECTORY. Size/Type 014 ALPHANUMERIC. Data set PERSONNEL MASTER Output To PER NIGHT-CLASS-END-TIME Discription ENDING OF RANGE IN WHICH A CLASS IS CONSIDERED A NIGHT CLASS Size/Type 004 ALPHANUMERIC Codes HHMM WHERE: HH - HOUR (IN MILITARY TIME) (00 - 23) MM - MINUTE (00 - 59) Data set CONTROL QUARTER Output To REC NIGHT-CLASS-START-TIME Discription BEGINNING OF RANGE IN WHICH A CLASS IS CONSIDERED A NIGHT CLASS Size/Type 004 ALPHANUMERIC Codes HHMM WHERE: HH - HOUR (IN MILITARY TIME) (00 - 23) MM - MINUTE (00 - 59) Data set CONTROL QUARTER Output To REC NMBR-ASD-TEXT-LINES Discription THE NUMBER OF ADVANCED STANDING CREDIT TYPE DESCRIPTION LINES Size/Type 004 NUMERIC PIC 9(4) Data set CONTROL ADV STANDING TYPE Output To GRP REF TRK NON-BILL-PAYMENTS Discription NET SUM OF NON-BILLABLE PAYMENTS PROCESSED THROUGH REC030 OR REC020 Size/Type 009 NUMERIC PIC 9(7)V99 Data set REGISTER SEGMENT Output To FIN REC REF NON-SALARY Discription INDICATES FACULTY MEMBERS WHO WILL NOT BE INCLUDED FOR NEXT YEAR'S SALARY CALCULATIONS Size/Type 001 ALPHANUMERIC Codes 1 - DO NOT INCLUDE SPACE - INCLUDE 0 - INCLUDE WITH ZERO AMOUNT NEW SALARY (NOT COUNTED IN COMPUTED SALARY AVERAGES) 2 - INCLUDE WITH NO INCREASES APPLIED TO CURRENT ANNUAL SALARY Data set PERSONNEL FACULTY Output To PER NOTES-RECORD-NO Discription SEQUENCE NUMBER FOR IDENTIFYING NOTES TO INSTRUCTORS RECORDS Size/Type 002 NUMERIC PIC 9(2) Data set CEU CLASS NOTES DETAIL Output To CEU NUM-AWARD-LETTERS-SENT Discription CUMULATIVE TOTAL OF AWARD LETTERS SENT TO STUDENT IN THE ACADEMIC YEAR Size/Type 002 ALPHANUMERIC Data set FINANCIAL AID MASTER Output To FIN NUM-CAMPUS-ACCTS Discription THE NUMBER OF CAMPUS'S WITH A DIFFERENT ACCOUNT CODE FOR EACH CAMPUS Size/Type 001 ALPHANUMERIC Data set CONTROL FINANCIAL AID YEAR Output To FIN NUM-FAM-MEMBER Discription NUMBER OF MEMBERS IN STUDENT'S IMMEDIATE FAMILY Size/Type 002 ALPHAMUMERIC Data set FINANCIAL AID MASTER Output To FIN NUM-FAM-MEMBER-COLLEGE Discription NUMBER OF IMMEDIATE FAMILY MEMBERS ENROLLED IN COLLEGE Size/Type 002 ALPHANUMERIC Data set FINANCIAL AID MASTER Output To FIN NUM-FIN-AID-TRANS-REC Discription NUMBER OF FINANCIAL AID TRANSCRIPTS RECEIVED Size/Type 002 ALPHANUMERIC Data set FINANCIAL AID MASTER Output To FIN NUM-FIN-AID-TRANS-REQ Discription NUMBER OF FINANCIAL AID TRANSCRIPTS NEEDED Size/Type 002 ALPHANUMERIC Data set FINANCIAL AID MASTER Output To FIN NUM-QTRS-AID Discription NUMBER OF QUARTERS RECEIVING FINANCIAL AID IN AN ACADEMIC YEAR (FOR FARS REPORTING) Size/Type 001 ALPHANUMERIC Codes 1 - 3 Data set FINANCIAL AID MASTER Output To FIN NUMBER-CAMPUS Discription THIS ELEMENT INDICATES THE NUMBER OF THE CAMPUS RECORD Size/Type 002 NUMERIC PIC 9(2) Data set CONTROL CAMPUS Output To REF NUMBER-OCCUPANTS Discription NUMBER OF ACTUAL OCCUPANTS USED WHEN BUILD-USE-CODE IS 6 OR 7 Size/Type 004 NUMERIC PIC 9(4) Data set BUILDING MASTER Output To REF NUMBER-OF-ELECTIVE-CREDITS Discription ALLOWED NUMBER OF ELECTIVE CREDITS Size/Type 005 NUMERIC PIC 999V99 Data set CURRICULUM MASTER Output To NO SUB-SYSTEMS FOUND NUMERIC-GRADE Discription NUMERIC GRADE STUDENT RECEIVED IN HIGH SCHOOL COURSE Size/Type 003 ALPHANUMERIC Data set STUDENT HIGH SCHOOL HISTORY Output To TRK OBJECT-CODE Discription EMPLOYEE'S OBJECT CODE OR OBJECT AS PER CHART OF ACCOUNTS Size/Type 004 ALPHANUMERIC Data set CONTROL OBJECT PERSONNEL MASTER ACCOUNTING BUDGET Output To ACC PER OBJECT-DESC Discription OBJECT DESCRIPTION AS DEFINED BY CHART OF ACCOUNTS Size/Type 050 ALPHANUMERIC Data set CONTROL OBJECT Output To ACC OBLIG-CODE Discription TYPE OF OBLIGATION PLACED ON STUDENT Size/Type 003 ALPHANUMERIC Codes XYZ WHERE: X - CAMPUS Y - OFFICE CODE (EG. L-LIBRARY, B-BUSINESS) Z - SPECIFIC HOLD TYPE Data set CONTROL OBLIGATION HISTORY OBLIGATION STUDENT OBLIGATION Output To CEN CEU FMA REC REF REG OBLIG-NAME Discription NAME OF OBLIGATION (EX. LIBRARY, BUSINESS OFFICE) Size/Type 010 ALPHANUMERIC Data set CONTROL OBLIGATION Output To CEU FIN REC REF REG OBLIG-PAY Discription REVENUE CODE FOR PAYMENT OF OBLIGATIONS Size/Type 003 ALPHANUMERIC Codes 999 Data set REVENUE CODE Output To REG OBLIGATION-FEES Discription NO LONGER USED (V7.00) OFFICE-DESCRIPTION Discription LOCATION OR OFFICE DESCRIPTION OF OWNER OF THE PASSWORD Size/Type 015 ALPHANUMERIC Data set CONTROL SECURITY Output To MST ONOFF-TRIGGER Discription TRIGGERS THE FEE TO APPLY TO FOR-CREDIT STUDENTS, NON-CREDIT STUDENTS OR BOTH. Size/Type 001 ALPHANUMERIC Codes S - APPLY FEE TO FOR-CREDIT REGISTRATIONS (STU) C - APPLY FEE TO NON-CREDIT REGISTRATIONS (CEU) B - APPLY FEE TO BOTH FOR-CREDIT AND NON-CREDIT REGISTRATIONS Data set CONTROL DATABASE (CTLFEES SEGMENT) Output To REC OPTION-NUM Discription PROGRAM OPTION NUMBER FOR MULTIPLE OPTIONS IN A PROGRAM Size/Type 002 ALPHANUMERIC Codes 01 - 99 Data set CONTROL PROGRAM OPTION Output To ACC CEN LIB LVE REC REF SCH SUB OTHER-COLL-EXP Discription YEARS OF TEACHING AT COLLEGES OTHER THAN CURRENT COLLEGE Size/Type 004 NUMERIC COMP-3 S9(2)V99 Data set PERSONNEL FACULTY Output To PER OTHER-FEE Discription REVENUE CODE FOR OTHER STUDENT FEES Size/Type 003 ALPHANUMERIC Codes 019 Data set REVENUE CODE Output To FIN REC REF VET OUT-REGULAR Discription NO LONGER USED (V7.00) OUT-SUMMER Discription NO LONGER USED (V7.00) OVERTIME-LEAVE Discription ACCUMULATED OVERTIME LEAVE Size/Type 004 NUMERIC COMP-3 S9(2)V99 Data set PERSONNEL MASTER Output To PER OVERTIME-LVE-ELIG Discription INDICATES WHETHER AN EMPLOYEE IS ELIGIBLE TO RECEIVE OVERTIME LEAVE AT THE RATE OF TIME AND A HALF OVER THE NORMAL 40 HOURS Size/Type 001 ALPHANUMERIC Codes 'E' - ELIGIBLE TO RECEIVE OVERTIME LEAVE ' ' - INELIGIBLE FOR OVERTIME LEAVE Data set PERSONNEL MASTER Output To PER OWNERSHIP Discription CODE INDICATING TYPE OF OWNERSHIP OF LAND Size/Type 001 ALPHANUMERIC Codes 1 - OWNED IN FEE SIMPLE 2 - TITLE VESTED IN INSTITUTION AND PAID FOR ON AN AMORTIZATION SCHEDULE 3 - TITLE VESTED IN A HOLDING COMPANY OR BUILDING CORPORATION 4 - NOT OWNED BY INSTITUTION BUT LEASED OR RENTED 5 - NOT OWNED BY INSTITUTION BUT MADE AVAILABLE AT NO COST OR NOMINAL RATE. 6 - NOT OWNED BY INSTITUTION BUT SHARED WITH AN EDUCATION ORGANIZATION THAT IS NOT POST- SECONDARY 7 - NOT OWNED BY INSTITUTION BUT SHARED WITH ANOTHER POST-SECONDARY INSTITUTION 8 - OTHER Data set BUILDING MASTER CONTROL LAND Output To REF OWNERSHIP-CODE Discription THE OWNERSHIP CODE GIVEN TO EACH ACCOUNT Size/Type 002 ALPHANUMERIC Data set ACCOUNT MASTER Output To REC PAID-CODE Discription CODE DESIGNATING CLASS PAID FOR BY AN ACCOUNT Size/Type 001 ALPHANUMERIC Codes BLANK - NOT PAID P - PAID Data set ACCOUNT STUDENT Output To REC PARENT-ADC-AMOUNT Discription AMOUNT OF AID TO DEPENDENT CHILDREN THAT STUDENT'S PARENTS ARE RECEIVING Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN PARENT-CONT-TO-COST Discription AMOUNT PARENTS WILL CONTRIBUTE STUDENT'S COST OF EDUCATION Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN PARENT-OTHER-NONTAX-AMOUNT Discription AMOUNT OF PARENTS' 'OTHER' NON-TAXABLE INCOME Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN PARENT-SSI-AMOUNT Discription AMOUNT OF SOCIAL SECURITY BENEFITS PARENTS ARE RECEIVING Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN PARENT-TAX-INCOME-AMOUNT Discription AMOUNT OF PARENTS' TAXABLE INCOME FROM 1040 Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN PARENT-TAX-INCOME-VALID-FLAG Discription INDICATES IF THE PARENTS' TAXABLE INCOME IS VALIDATED BY 1040 FORM Size/Type 001 ALPHANUMERIC Codes Y - TAXABLE INCOME HAS BEEN VALIDATED Data set FINANCIAL AID MASTER Output To FIN PARK-PERMIT Discription REVENUE CODE FOR PARKING PERMITS Size/Type 003 ALPHANUMERIC Codes 998 Data set REVENUE CODE Output To NO SUB-SYSTEMS FOUND PART-TIME-RATE Discription CREDIT HOUR RATE FOR CALCULATION OF ADJUNCT FACULTY CONTRACTS Size/Type 006 NUMERIC COMP-3 S9(4)V99 - PERSONNEL MASTER 007 NUMERIC COMP-3 S9(5)V99 - PERSONNEL CONTRACT Data set PERSONNEL MASTER PERSONNEL CONTRACT Output To PER PASS-FAIL-CODE Discription COURSE MAY BE OFFERED ON A PASS-FAIL BASIS Size/Type 001 ALPHANUMERIC Codes Y - YES N - NO Data set COURSE DETAIL Output To CEU GRP REC REF REG PAY-DOCK-HOURS Discription NUMBER OF HOURS AN EMPLOYEE WILL BE DOCKED FOR EXCESSIVE LEAVE TAKEN Size/Type 004 NUMERIC COMP-3 S9(2)V99 Data set PERSONNEL MASTER Output To PER PAY-PERIOD-DATE Discription THE BEGINNING PAY PERIOD DATE Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set PART-TIME PAYROLL Output To PER PAYMENT-CREDITS Discription CREDITS FOR WHICH THE INSTRUCTOR IS PAID TO TEACH THE CLASS Size/Type 005 NUMERIC COMP-3 PIC 9(3)V99 Data set PERSONNEL CONTRACT Output To PER PAYROLL-TYPE Discription IDENTIFIES THE PAYROLL TYPE Size/Type 001 ALPHANUMERIC Codes S - WORKSTUDY O - OVERTIME P - PART-TIME 1 - 1ST QTR OF FINANCIAL AID YEAR 2 - 2ND QTR OF FINANCIAL AID YEAR 3 - 3RD QTR OF FINANCIAL AID YEAR 4 - 4TH QTR OF FINANCIAL AID YEAR Data set PART-TIME PAYROLL Output To PER FIN PCT-ANN-SALARY Discription PERCENTAGE OF ANNUAL SALARY PAID Size/Type 003 NUMERIC COMP-3 V9(3) Codes .000 FOR 100% Data set PERSONNEL MASTER Output To PER PECIAL-REGULAR Discription NO LONGER USED (V7.00) PELL-ACCT-CODE Discription ACCOUNTS RECEIVABLE ACCOUNT CODE USED IN CHARGING TUITION/FEES TO AID PROGRAM Size/Type 004 ALPHANUMERIC Data set CONTROL FINANCIAL AID YEAR Output To FIN REC PELL-AWARD-DISB-FLAG Discription INDICATES IF STUDENT IS ELIGIBLE TO HAVE PELL FUNDS AWARDED AND/OR DISBURSED Size/Type 001 ALPHANUMERIC Codes Y - STUDENT ELIGIBLE TO HAVE PELL FUNDS AWARDED/DISBURSED N - STUDENT NOT ELIGIBLE TO HAVE PELL FUNDS AWARDED/ DISBURSED Data set FINANCIAL AID MASTER Output To FIN REC PELL-BUDGET-CODE Discription USED WITH ELIGIBILITY INDEX TO DETERMINE THE AMOUNT OF THE STUDENT'S PELL AWARD Size/Type 001 ALPHANUMERIC Codes A - J TO BE USED AS DESIRED BY INDIVIDUAL COLLEGES Data set PELL AWARD Output To FIN REC PELL-ELIGIBILITY-INDEX Discription USED WITH BUDGET CODE TO DETERMINE THE AMOUNT OF THE STUDENT'S PELL AWARD Size/Type 006 ALPHANUMERIC Codes 99999X WHERE 99999 - RIGHT JUSTIFIED INDEX X - USED TO INDICATE IF THE STUDENT MUST HAVE HIS SAR INFORMATION VALIDATED (VALUE = *) Data set PELL AWARD Output To FIN PELL-TERM1 Discription FIRST PELL TERM OF FINANCIAL AID YEAR Size/Type 001 ALPHANUMERIC Codes YYT WHERE: YY - YEAR T - TERM Data set CONTROL FINANCIAL AID YEAR Output To FIN PELL-TERM2 Discription SECOND PELL TERM OF FINANCIAL AID YEAR Size/Type 001 ALPHANUMERIC Codes YYT WHERE: YY - YEAR T - TERM Data set CONTROL FINANCIAL AID YEAR Output To FIN PELL-TERM3 Discription THIRD PELL TERM OF FINANCIAL AID YEAR Size/Type 001 ALPHANUMERIC Codes YYT WHERE: YY - YEAR T - TERM Data set CONTROL FINANCIAL AID YEAR Output To FIN PELL-TERM4 Discription FOURTH PELL TERM OF FINANCIAL AID YEAR (WHERE APPLICABLE) Size/Type 001 ALPHANUMERIC Codes YYT WHERE: YY - YEAR T - TERM Data set CONTROL FINANCIAL AID YEAR Output To FIN PERCENT Discription THE PERCENT OF TUITION OF A STUDENT TO BE PAID BY A BILLABLE ACCOUNT Size/Type 002 ALPHANUMERIC Codes BLANK - PAYS ALL TUITION Data set ACCOUNT MASTER Output To ACC BKS CEU CON FAC FIN FIS GRD GRP PHONE-BUSINESS(RSV) Discription STUDENT'S CURRENT WORK PHONE NUMBER Size/Type 007 ALPHANUMERIC Codes EEELLLL WHERE: EEE - EXCHANGE LLLL - LINE NUMBER Data set RESERVATION STUDENT Output To RSV PHONE-BUSINESS Discription STUDENT'S BUSINESS PHONE NUMBER Size/Type 010 ALPHANUMERIC Codes AAAEEELLLL WHERE: AAA - AREA CODE EEE - EXCHANGE LLLL - LINE NUMBER Data set HISTORY STUDENT STUDENT MASTER CEU STUDENT MASTER Output To ALU CEN CEU FIN FMT GRD LIB REC REG STU TRK UPD PHONE-FAX Discription STUDENT'S FAX PHONE NUMBER Size/Type 010 ALPHANUMERIC Codes AAAEEELLLL WHERE: AAA - AREA CODE EEE - EXCHANGE LLLL - LINE NUMBER Data set CEU STUDENT MASTER Output To CEU PHONE-HOME(RSV) Discription STUDENT'S CURRENT PHONE NUMBER Size/Type 007 ALPHANUMERIC Codes EEELLLL WHERE: EEE - EXCHANGE LLLL - LINE NUMBER Data set RESERVATION STUDENT Output To RSV PHONE-HOME Discription STUDENT'S OR PERSONNEL'S CURRENT PHONE NUMBER Size/Type 010 ALPHANUMERIC Codes AAAEEELLLL WHERE: AAA - AREA CODE EEE - EXCHANGE LLLL - LINE NUMBER Data set HISTORY STUDENT STUDENT MASTER CEU STUDENT MASTER PERSONNEL MASTER Output To ALU CEN CEU CON FIN FMT GRD GRP LIB PER REC REG STU TRK UPD VET PHONE-OFFICE Discription EMPLOYEE'S OFFICE NUMBER Size/Type 007 ALPHANUMERIC Data set PERSONNEL MASTER CONTROL BUDGET CAMPUS DEPARTMENT Output To PER PIN Discription PERSONAL IDENTIFICATION NUMBER FOR TOUCH-TONE REGISTRATION. Size/Type 006 ALPHANUMERIC. Data set STUDENT MASTER CEU STUDENTM MASTER Output To STU CEU PIN-ATTEMPTS Discription THE NUMBER OF UNSUCCESSFUL ATTEMPTS TO ENTER THE PIN. Size/Type 001 NUMERIC. Data set STUDENT MASTER CEU STUDENTM MASTER Output To STU CEU PIN-NUMBER Discription PERSONAL IDENTIFICATION NUMBER. Size/Type 005 ALPHANUMERIC. Data set CONTROL PIN SEGMENT Output To REF PLAN-PROG-HRS Discription NUMBER OF HOURS EARNED IN PLANNED PROGRAM OR DEGREE Size/Type 004 NUMERIC COMP-3 S9(3)V9 Data set PERSONNEL EDUCATION Output To PER PLATE-NUMBER Discription LICENSE PLATE NUMBER Size/Type 008 ALPHANUMERIC Data set STUDENT EXTEND PARK Output To REC POSITION-DATE-FULL Discription DATE OF CURRENT POSITION Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY POSITION-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER POSITION-NO Discription INDICATES THE UNIQUE NUMBER OF THE POSITION WHICH A PARTICULAR EMPLOYEE IS FILLING Size/Type 005 ALPHANUMERIC Codes FACULTY: FOXXX FOR TEACHING FACULTY FAXXX FOR ADMINISTRATIVE FACULTY GOXXX FOR GRANT-FUNDED TEACHING FACULTY GAXXX FOR GRANT-FUNDED ADMINISTRATIVE FACULTY WHERE: XXX IS UNIQUE THREE DIGIT CODE CLASSIFIED: OXXXX FOR CLASSIFIED STAFF RXXXX FOR GRANT-FUNDED CLASSIFIED STAFF WXXXX FOR HOURLY CLASSIFIED STAFF WHERE: XXXX IS UNIQUE FOUR DIGIT NUMBER Data set PERSONNEL MASTER Output To PER POSITION-STAT Discription EMPLOYMENT STATUS CODE Size/Type 001 ALPHANUMERIC Codes 1 = ACTIVE (PHYSICALLY IN POSITION) 2 = ON EDUCATION LEAVE POSITION NOT REFILLED 3 = TERMINATED 4 = VACANT 5 = ADJUNCT 6 = ABOLISHED POSITIONS 7 = ON EDUCATION LEAVE POSITION REFILLED 8 = ON LEAVE WITHOUT PAY POSITION REFILLED 9 = ON LEAVE WITHOUT PAY NOT REFILLED 0 - PROPOSED F = FRINGE BENEFITS W = WAGE P = PART-TIME CLASSIFIED S = WORKSTUDY Data set PERSONNEL MASTER Output To PER PREV-DEGREE-TYPE Discription INDICATES TYPE OF DEGREE THE STUDENT HAS RECEIVED PREVIOUSLY. STUDENTS WITH BACHELOR'S DEGREES ARE NOT ELIGIBLE FOR CERTAIN FINANCIAL AID PROGRAMS Size/Type 002 ALPHANUMERIC Codes A - ASSOCIATE B - BACHELOR M - MASTER C - CAGS D - DOCTORATE = NOTE: FINANCIAL AID PROGRAMS USE ONLY THE FIRST POSITION Data set HISTORY STUDENT STUDENT MASTER Output To FIN FMT REG PRINTER-ID Discription THE COLLEGE-DEFINED IMS PRINTER CODE ASSIGNED TO A SPECIFIC DEVICE TO WHICH OUTPUT MAY BE ROUTED Size/Type 008 ALPHANUMERIC Data set CONTROL SECURITY CONTROL PRINTER Output To MST PROFESSOR-DATE Discription DATE A FACULTY MEMBER RECEIVED THE RANK OF PROFESSOR Size/Type 004 ALPHANUMERIC Codes YYMM WHERE: YY IS THE YEAR MM IS THE MONTH Data set PERSONNEL FACULTY Output To PER PROG-ID Discription PROGRAM-ID OF PROGRAM WRITING INFORMATION TO DATABASE Size/Type 006 ALPHANUMERIC Data set SISWORK MASTER Output To CEN CEU DOC FIN GRP LVE MAS MST PER REC REG SCH STU TRK VET PROGRAM-CODE(2) Discription PROGRAM CODE AS DEFINED BY CHART OF ACCOUNTS Size/Type 003 NUMERIC 9(3) Data set CONTROL BUDGET CAMPUS DEPARTMENT CONTROL FRS DEPARTMENT CAMPUS ACCOUNTING BUDGET Output To ACC PER PROGRAM-CODE Discription ID OF PROGRAM LAST UPDATING THE SEGMENT Size/Type 008 ALPHANUMERIC Data set ACCOUNT FISCAL STUDENT ACCOUNT DETAIL STUDENT DROPPED REGISTRATION (-DR) STUDENT OBLIGATION STUDENT OBLIGATION AUDIT STUDENT REGISTRATION ALL FINANCIAL AID DATABASE SEGMENTS EXCEPT FINEXTEN Output To ACC CEN CEU FIN LVE PER REC REF REG PROGRAM-DEFINED-DATA Discription DATA USED IN PROGRAM OPTIONS Size/Type 090 ALPHANUMERIC Data set CONTROL PROGRAM OPTION Output To ACC BKS CEN CEU CON CUS FIN FIS GRD GRP LIB LVE PER REC REF REG SCH STU SUB TRK VET PURCHASE-NO Discription PURCHASE ORDER NUMBER Size/Type 005 ALPHANUMERIC Data set ACCOUNTING BUDGET TRANSACTIONS Output To ACC QTR-ADMISSION Discription THE QUARTER THE STUDENT PLANS TO ENROLL Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set HISTORY STUDENT STUDENT MASTER Output To CEU CON FIN FMT GRP REC REG STU TRK QTR-BALANCE Discription NET BALANCE OF ACCOUNT DETAILS FOR FISCAL QUARTER Size/Type 005 NUMERIC PIC S9(7)V99 COMP-3 Data set ACCOUNT FISCAL Output To FIN REC QTR-FIRST-ENROL Discription THE QUARTER THE STUDENT FIRST ENROLLED Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set HISTORY GRADUATE HISTORY STUDENT STUDENT GRADUATE MASTER STUDENT MASTER Output To CEN CEU CON FMT GRD GRP REC REG STU TRK QTR-FIRST-VALID Discription FIRST QUARTER A COURSE MAY BE OFFERED Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set COURSE DETAIL Output To CEN GRP REF SCH TRK QTR-GRADUATED Discription QUARTER THE STUDENT GRADUATED Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set HISTORY STUDENT STUDENT MASTER Output To FMT GRD GRP REC REG VET QTR-LAST-ENROL Discription THE QUARTER THE STUDENT LAST ENROLLED Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set HISTORY GRADUATE HISTORY STUDENT STUDENT GRADUATE MASTER STUDENT MASTER Output To CEN CEU FIN FMT GRD GRP LIB REC REG STU TRK VET QTR-LAST-FIN-AID Discription CODE THAT INDICATES THE LAST QUARTER THE STUDENT WAS CODED AS A FINANCIAL AID STUDENT Size/Type 003 ALPHANUMERIC Codes YYQ WHERE YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set HISTORY STUDENT STUDENT MASTER Output To FIN FMT REG STU QTR-LAST-TAUGHT Discription QUARTER INSTRUCTOR LAST TAUGHT Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set INSTRUCTOR MASTER Output To PER REF REG QTR-LAST-VALID Discription LAST QUARTER THE COURSE MAY BE OFFERED Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set COURSE DETAIL Output To CEN GRP REF SCH TRK QTR-NAME Discription THE NAME OF THE QUARTER Size/Type 006 ALPHANUMERIC Codes MUST BE ONE OF THE FOLLOWING: WINTER SPRING SUMMER FALL Data set CONTROL QUARTER Output To CEN CEU CON FIN GRD GRP LIB PER REC REF REG SCH STU VET QTR-PREV-ENROL Discription PREVIOUS LAST QUARTER ATTENDED Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set HISTORY STUDENT STUDENT MASTER Output To CEN CEU FMT GRP REC REG STU QTR-REAPPLY Discription THE QUARTER THE STUDENT REAPPLIED. Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set HISTORY STUDENT STUDENT MASTER Output To CEU FMT GRP REG STU TRK QTR-SSN-KEY Discription QUARTER, YEAR AND SOCIAL SECURITY NUMBER OF STUDENT Size/Type 012 ALPHANUMERIC Codes YYQSSSSSSSSS WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL SSSSSSSSS - SOCIAL SECURITY NUMBER Data set ACCOUNT STUDENT Output To NO SUB-SYSTEMS FOUND QUARTER-BASED-AWARD Discription ENROLLMENT-BASED QUARTER AWARD Size/Type 006 NUMERIC PIC 9(4)V99 Data set CSAP QUARTER TOTALS CWSP QUARTER TOTALS GRANT/SCHOLARSHIP QUARTER TOTALS LOAN QUARTER TOTALS PELL QUARTER TOTALS SEOG QUARTER TOTALS Output To NO SUB-SYSTEMS FOUND QUARTER-FEES-CHARGE Discription NET AMOUNT CHARGED TO AID ACCOUNT FOR FEES Size/Type 006 NUMERIC PIC 9(4)V99 Data set CSAP QUARTER TOTALS CWSP QUARTER TOTALS GRANT/SCHOLARSHIP QUARTER TOTALS LOAN QUARTER TOTALS PELL QUARTER TOTALS SEOG QUARTER TOTALS Output To FIN QUARTER-GRANTED Discription QUARTER FOR WHICH ADVANCE STANDING IS GRANTED (NON-TRANSFER) Size/Type 003 ALPHANUMERIC Codes YYQ WHERE YY - QUARTER YEAR Q - QUARTER CODE Data set HISTORY ADVANCE STANDING COURSE Output To GRP REG TRK QUARTER-ID Discription QUARTER OF CLASS, QUARTER STUDENT LAST ENROLLED Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set ACCOUNT STUDENT CLASS COMBINE WITH CLASS MASTER CLASS RESERVATION CONTROL MISC FEE CONTROL FRACTIONAL RATES CONTROL QUARTER CSAP AWARD ADJUSTMENT CSAP DISBURSEMENT CSAP QUARTER TOTALS CWSP AWARD ADJUSTMENT CWSP QUARTER TOTALS GRANT/SCHOLARSHIP ADJUSTMENT GRANT/SCHOLARSHIP DISBURSEMENT GRANT/SCHOLARSHIP QUARTER TOTALS HISTORY QUARTER HISTORY REGISTRATION HISTORY TRANSFER HOURS - STUVCSTH INSTRUCTOR RELEASE TIME LOAN AWARD ADJUSTMENT LOAN DISBURSEMENT LOAN QUARTER TOTALS PELL AWARD ADJUSTMENT PELL DISBURSEMENT PELL QUARTER TOTALS RESERVATION CLASS SEOG AWARD ADJUSTMENT SEOG DISBURSEMENT SEOG QUARTER TOTALS STUDENT ACCOUNT STUDENT ADD REQUIRED CRSE STUDENT DROP REGISTRATION STUDENT QUARTER STUDENT REGISTRATION Output To BKS CEN CEU CUS FAC FIN FIS GRD GRP LIB PAS PER REC RSV REF REG SCH STU TRK VET QUARTER-NAME Discription THE NAME OF THE QUARTER Size/Type 008 ALPHANUMERIC Codes MUST BE ONE OF THE FOLLOWING: WINTER YY SPRING YY SUMMER YY FALL YY WHERE: YY - YEAR Data set CONTROL QUARTER Output To BKS CEN CEU CUS GRP REF REG SCH VET QUARTER-NET-ADJUSTMENTS Discription NET TOTAL OF QUARTER AWARD ADJUSTMENTS Size/Type 006 NUMERIC PIC 9(4)V99 Data set CSAP QUARTER TOTALS CWSP QUARTER TOTALS GRANT/SCHOLARSHIP QUARTER TOTALS LOAN QUARTER TOTALS PELL QUARTER TOTALS SEOG QUARTER TOTALS Output To FIN QUARTER-NET-DISBURSEMENT Discription NET AMOUNT DISBURSED BY CHECK Size/Type 006 NUMERIC PIC 9(4)V99 Data set CSAP QUARTER TOTALS CWSP QUARTER TOTALS GRANT/SCHOLARSHIP QUARTER TOTALS LOAN QUARTER TOTALS PELL QUARTER TOTALS SEOG QUARTER TOTALS Output To FIN QUARTER-OTHER-CHARGE Discription NET AMOUNT CHARGED TO AID ACCOUNT FOR ANYTHING OTHER THAN TUITION/FEES Size/Type 006 NUMERIC PIC 9(4)V99 Data set CSAP QUARTER TOTALS CWSP QUARTER TOTALS GRANT/SCHOLARSHIP QUARTER TOTALS LOAN QUARTER TOTALS PELL QUARTER TOTALS SEOG QUARTER TOTALS Output To FIN QUARTER-TRANSFER Discription QUARTER FOR WHICH ADVANCED STANDING IS GRANTED (TRANSFER) Size/Type 003 ALPHANUMERIC Codes YYQ WHERE YY - QUARTER YEAR Q - QUARTER CODE Data set HISTORY TRANSFER COURSE Output To GRP REG TRK QUARTER-TUITION-CHARGE Discription NET AMOUNT CHARGED TO AID ACCOUNT FOR TUITON AND LAB FEES Size/Type 006 NUMERIC PIC 9(4)V99 Data set CSAP QUARTER TOTALS CWSP QUARTER TOTALS GRANT/SCHOLARSHIP QUARTER TOTALS LOAN QUARTER TOTALS PELL QUARTER TOTALS SEOG QUARTER TOTALS Output To FIN RACE(PER) Discription EMPLOYEE'S RACE CODE Size/Type 001 ALPHANUMERIC Codes A - WHITE B - BLACK C - HISPANIC D - ASIAN OR ASIAN AMERICAN E - AMERICAN INDIAN OR ALASKAN NATIVE Data set PERSONNEL MASTER Output To PER RACE Discription INDICATES STUDENT'S RACE Size/Type 001 ALPHANUMERIC Codes 1 - WHITE, NON-HISPANIC 2 - BLACK, NON-HISPAMIC 3 - AMERICAN INDIAN OR ALASKAN NATIVE 4 - ASIAN OR PACIFIC ISLANDER 5 - HISPANIC 6 - OTHER 9 - UNKNOWN Data set HISTORY STUDENT STUDENT MASTER INSTRUCTOR MASTER CEU STUDENT MASTER Output To BKS CEN CEU FIN FMT GRD GRP PER REC REG STU UPD VET RATE-TYPE Discription RATE CODE FOR AMOUNT TO CHARGE Size/Type 001 ALPHANUMERIC Codes 'I' - INSTATE 'O' - OUT-OF-STATE 'C' - CONTRACT 'X' - SPECIAL Data set CONTROL FRACTIONAL RATES Output To REF REACTIVATE-FLAG Discription STUDENT HAS DATA ON HISTORY FILE THAT NEEDS TO BE REACTIVATED Size/Type 001 ALPHANUMERIC Codes BLANK - NO R - MUST BE REACTIVATED Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG REAPPLY-FLAG Discription INDICATES IF TUITION WAS REAPPLIED Size/Type 001 ALPHANUMERIC Codes ' ' NO REAPPLICATION '1' PAID IN FULL BY REAPPLY '2' PARTIALLY PAID BY REAPPLY Data set CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU REAPPLY-PART-AMT Discription PART OF TUITION THAT IS PAID Size/Type 005 NUMERIC PIC S9(3)V99 Codes (ONLY WHEN REAPPLY FLAG = '2') Data set CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU REC-ADMIN-CODE Discription RECOMMENDED ADMINISTRATOR CODE Size/Type 002 ALPHANUMERIC Codes P1 - COUNSELOR/LIBRARIAN I P2 - COORDINATOR I P3 - ASSOC.DEAN/CAMPUS DEAN/DIRECTOR/DIVISION CHAIR I P4 - COLLEGE DEAN I P5 - PROVOST I P6 - ASSISTANT COORDINATOR/ADMIN OFFICER I P7 - COORDINATOR II P8 - ASSOC. DEAN/CAMPUS DEAN/DIRECTOR/DIVISION CHAIR II P9 - COLLEGE DEAN II PA - COLLEGE DEAN III PB - COLLEGE DEAN IV PC - COLLEGE DEAN V PD - PROVOST II PE - PROVOST III PF - PROVOST IV PG - PROVOST V Data set PERSONNEL MASTER Output To PER REC-BONUS-DOLLAR Discription RECOMMENDED DOLLAR AMOUNT OF BONUS Size/Type 004 NUMERIC COMP-3 9(4) Data set PERSONNEL FACULTY Output To PER REC-COL-NO Discription COLUMN NUMBER THAT HAS BEEN RECOMMENDED FOR A FACULTY MEMBER Size/Type 001 ALPHANUMERIC Codes 1 - AA/AS - INITIAL APPOINTMENT 2 - AA/AS - PROMOTION 3 - AAS - INITIAL APPOINTMENT 4 - AAS - PROMOTION 5 - CERT/DIPL - INITIAL APPOINTMENT 6 - CERT/DIPL - PROMOTION Data set PERSONNEL FACULTY Output To PER REC-CON-TYPE Discription TYPE OF CONTRACT THAT HAS BEEN RECOMMENDED FOR A FACULTY MEMBER Size/Type 001 ALPHANUMERIC Codes 1 - ONE YEAR CONTRACT 2 - TWO YEAR CONTRACT 3 - FIVE YEAR CONTRACT Data set PERSONNEL FACULTY Output To PER REC-MERIT-DOLLAR Discription RECOMMENDED DOLLAR AMOUNT OF MERIT Size/Type 004 NUMERIC COMP-3 S9(4) Data set PERSONNEL FACULTY Output To PER REC-MERIT-PERCENT Discription RECOMMENDED PERCENTAGE OF MERIT Size/Type 004 NUMERIC COMP-3 SV9999 Data set PERSONNEL FACULTY Output To PER REC-SALARY Discription ANNUAL SALARY THAT HAS BEEN RECOMMENDED FOR A FACULTY MEMBER Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set PERSONNEL MASTER Output To PER REC040-LPI Discription THE LINES-PER-INCH PRINTER DEFAULT FOR PROCESSING R & I FORMS. (FUTURE ENHANCEMENT) Size/Type 001 NUMERIC Codes 6 - SIX LINES-PER-INCH 8 - EIGHT LINES-PER-INCH Data set CONTROL PRINTER Output To MST RECAUD-BEG-SEQ Discription BEGINNING SEQUENCE NUMBER FOR REGISTER'S CURRENT SET Size/Type 005 NUMERIC PIC 9(5) Data set REGISTER SEGMENT Output To FIN REC REF RECAUD-CUR-SEQ Discription LAST USED SEQUENCE NUMBER FOR REC020 AND REC030 Size/Type 005 NUMERIC PIC 9(5) Data set REGISTER SEGMENT Output To FIN REC REF RECAUD-REG-ID Discription AUDIT TRAIL REGISTER ID Size/Type 002 ALPHANUMERIC Codes CN WHERE C = CAMPUS N = REGISTER NUMBER Data set STUDENT ACCOUNT Output To REC RECAUD-REG-SEQ Discription AUDIT TRAIL SEQUENCE NUMBER Size/Type 005 NUMERIC PIC 9(5) COMP-3 Data set STUDENT ACCOUNT Output To REC RECMD-COMPLETE1 Discription FLAG WHICH CORRESPONDS TO RECOMMENDED COURSE TO MARK IT AS HAVING BEEN SUCCESSFULLY COMPLETED. Size/Type 001 ALPHANUMERIC. Codes 'Y' FOR COMPLETED ' ' FOR NOT COMPLETED Data set STUDENT TEST DETAIL Output To TRK TTR RECMD-COMPLETE2 Discription FLAG WHICH CORRESPONDS TO RECOMMENDED COURSE TO MARK IT AS HAVING BEEN SUCCESSFULLY COMPLETED. Size/Type 001 ALPHANUMERIC. Codes 'Y' FOR COMPLETED ' ' FOR NOT COMPLETED Data set STUDENT TEST DETAIL Output To TRK TTR RECMD-COMPLETE3 Discription FLAG WHICH CORRESPONDS TO RECOMMENDED COURSE TO MARK IT AS HAVING BEEN SUCCESSFULLY COMPLETED. Size/Type 001 ALPHANUMERIC. Codes 'Y' FOR COMPLETED ' ' FOR NOT COMPLETED Data set STUDENT TEST DETAIL Output To TRK TTR RECORD-NO Discription SEQUENCE OF CEU CLASS RECORD DETAIL Size/Type 002 NUMERIC PIC 99 Data set CEU CLASS DETAIL Output To CEU RECORD-TYPE (1) Discription IDENTIFIES TYPE OF RECORD IN SEGMENT Size/Type 006 ALPHANUMERIC Codes SIP001 - SIP USER FIELDS Data set STUDENT USER DETAIL Output To NO SUB-SYSTEMS FOUND RECORD-TYPE (2) Discription IDENTIFIES TYPE OF RECORD IN SEGMENT Size/Type 002 ALPHANUMERIC Codes DS - ADDITIONAL RECOMMENDED COURSES TR - PLACEMNT TEST COURSE RECOMMENDATION Data set STUDENT ADD REQUIRED CRSE Output To NO SUB-SYSTEMS FOUND REFUND-PERCENT Discription THE PERCENTAGE OF A REVENUE-CODE TO REFUND. VALUES FOR THE Size/Type 002 NUMERIC PIC V99. Codes 01 - 99 PERCENTAGE OF AMOUNT TO REFUND 00 REFUND 100% OF AMOUNT Data set REGISTER SEGMENT Output To FIN REC REF REFUND-TYPE Discription DESCRIBES THE AUTOMATED REFUND PROCESSING OF THE REVENUE CODE USED IN COMBINATION WITH FEE-TYPE (USED ONLY BY REC320). FLAT FEES (F) HAVE REFUND-TYPE OF 'F' OR 'N' PLUG IN FEES (P) HAVE REFUND-TYPE OF 'F' OR 'N' PER CREDIT FEES (C) HAVE REFUND-TYPE OF 'F', 'P' OR 'N' Size/Type 001 ALPHANUMERIC Codes F - REFUND IF A STUDENT DROPS ALL CLASSES, P - REFUND IF STUDENT DROPS SOME CLASSES. THIS VALUE IS ONLY ALLOWED IF REVENUE CODE IS TUITION OR A PER-CREDIT FEE. N - NOT REFUNDABLE Data set REGISTER SEGMENT Output To FIN REC REF REFUNDABLE-FLAG Discription NO LONGER USED (V7.00) REG-CLASS-ID Discription IDENTIFIES THE CEU CLASS FOR WHICH THE CREDIT CARD IS PAYING Size/Type 014 ALPHANUMERIC Codes YYTCDDDDNNNSSL WHERE: YY - YEAR T - TERM CODE 2 - SPRING 3 - SUMMER 4 - FALL C - CAMPUS DDDD - DEPARTMENT(EG. DATA, BUSC, ETC.) NNN - COURSE NUMBER SS - SECTION NUMBER L - LECTURE/LAB (L-LAB COURSE, BLANK-LECTURE) Data set CEU CHARGE CARD Output To REC TTR REG-CONT Discription REVENUE CODE FOR REGULAR SESSION TUITION CONTRACT RATES Size/Type 003 ALPHANUMERIC Codes 003 Data set REVENUE CODE Output To FIN REC REG REG-DATE-DD Discription THE BUSINESS DAY USED BY A REGISTER Size/Type 002 ALPHANUMERIC Codes DD - 2-DIGIT DAY Data set REGISTER Output To REC REG-DATE-MM Discription THE BUSINESS MONTH USED BY A REGISTER Size/Type 002 ALPHANUMERIC Codes MM - 2-DIGIT MONTH Data set REGISTER Output To REC REG-DATE-YEAR Discription THE BUSINESS YEAR USED BY A REGISTER Size/Type 004 ALPHANUMERIC Codes YYYY - 4-DIGIT YEAR Data set REGISTER Output To REC REG-IN Discription REVENUE CODE FOR REGULAR SESSION TUITION IN-STATE RATES Size/Type 003 ALPHANUMERIC Codes 001 Data set REVENUE CODE Output To FIN GRP REC REG SUB REG-LAB-FEE15 Discription NO LONGER USED (V7.00) REG-LTERM-USERID Discription THE LTERM AND USERID ASSIGNED TO A REGISTER Size/Type 016 ALPHANUMERIC Codes LLLLLLLLUUUUUUUUUU WHERE LLLLLLLL - LTERM UUUUUUUU - USERID Data set REGISTER Output To REC REG-OUT Discription REVENUE CODE FOR REGULAR SESSION TUITION OUT-OF-STATE RATES Size/Type 003 ALPHANUMERIC Codes 002 Data set REVENUE CODE Output To FIN GRD REC REG SUB REGISTER-DATE Discription THE BUSINESS DATE USED BY A REGISTER Size/Type 008 ALPHANUMERIC Codes YYYYMMDD WHERE YYYY - 4-DIGIT YEAR MM - 2-DIGIT MONTH DD - 2-DIGIT DAY Data set REGISTER Output To REC REGISTER-ID Discription THE CAMPUS AND REGISTER NUMBER COMBINED Size/Type 002 ALPHANUMERIC Codes CR WHERE C - VALID CAMPUS (A,B,C,D, OR E) R - REGISTER NUMBER (1-8, A-W) Data set REGISTER SEGMENT Output To REC REGISTER-LTERM Discription THE LTERM ASSIGNED TO A REGISTER Size/Type 008 ALPHANUMERIC Data set REGISTER Output To REC REGISTER-NO Discription THE REGISTER NUMBER THAT IS COMBINED WITH CAMPUS TO INDICATE REGISTER-ID Size/Type 001 ALPHANUMERIC Codes VALID REGISTER NUMBER (1-8, A-W) Data set REGISTER Output To REC REF REGISTER-TOTAL Discription GRAND TOTAL OF ALL MONIES COLLECTED (NEVER RESET TO ZERO) Size/Type 009 NUMERIC PIC 9(7)V99 Data set REGISTER SEGMENT Output To FIN REC REF REGISTER-USERID Discription THE USERID ASSIGNED TO A REGISTER Size/Type 008 ALPHANUMERIC Data set REGISTER Output To REC REL-OCCUPATION Discription YEARS OF RELATED OCCUPATIONAL EXPERIENCE FOR A FACULTY MEMBER Size/Type 004 NUMERIC COMP-3 S9(2)V99 Data set PERSONNEL FACULTY Output To PER RELEASE-TIME-CREDITS Discription CREDITS USED FOR INSTRUCTOR RELEASE TIME Size/Type 004 NUMERIC PIC 99V99 Codes NORMALLY THE ACTUAL NUMBER OF CREDITS, EXCEPT: 99.99-VARIABLE CREDITS Data set INSTRUCTOR RELEASE TIME Output To SCH RELEASE-TYPE Discription NON-FUNDED - ASSIGNED RELEASE TIME ACCOUNTED FOR IN REGULAR COLLEGE M & O BUDGET FUNDED - ASSIGNED RELEASE TIME WHICH HAS BEEN FUNDED BY AN EXTERNAL SOURCE Size/Type 004 ALPHANUMERIC Codes REGISTERED WORKLOAD ------------------- NON-FUNDED FUNDED ADMINISTRATION A1NR A1FR PROGRAM HEAD A2NR A2FR SPECIAL ASSIGNMENT A3NR A3FR RECRUITING A4NR A4FR DIVISION ADMINISTRATION CURRICULUM MASTER DESIGN B1NR B1FR CURRICULUM MASTER DEVELOPMENT PROFESSIONAL ACTIVITIES C1NR C1FR PROFESSIONAL DEVELOPMENT OTHER Z0NR Z0FR MISCELLANEOUS NON-REGISTERED WORKLOAD ----------------------- D1NN D1FN TEACHING ASSISTANT D2NN D2FN LABORATORYASSISTANT D3NN D3FN CCIA D4NN D4FN SUBSTITUTE TEACHING D5NN D5FN NON-RECORDED TEACHING OTHER X0NN X0FN MISCELLANEOUS Data set INSTRUCTOR RELEASE TIME Output To SCH REMARK-PRINT-CODE Discription PRINT CODE ORDER FOR PRINTING CLASS REMARKS. Size/Type 001 ALPHANUMERIC Codes 'A' - REMARKS PRINT AFTER CLASS 'B' - REMARKS PRINT BEFORE CLASS 'P' - PREREQUISITE OVERRIDE OF REQUISITE SEGMENT Data set CLASS REMARKS DETAIL CEU CLASS REMARKS DETAIL Output To SCH REMARK-RECORD-NO Discription SEQUENCE NUMBER FOR IDENTIFYING REMARKS RECORDS Size/Type 002 NUMERIC PIC 9(2) Data set CLASS REMARKS DETAIL CEU CLASS REMARKS DETAIL Output To CEU SCH RENOVATION-COST Discription RENOVATION COST IN THOUSANDS Size/Type 004 NUMERIC PIC 9(4) Data set BUILDING MASTER Output To REF RENOVATION-YEAR Discription YEAR RENOVATED Size/Type 002 ALPHANUMERIC Data set BUILDING MASTER Output To REF RENT-LEASE-COST Discription RENTAL OR LEASE COST OF A PARCEL OR BUILDING Size/Type 006 NUMERIC PIC 9(6) Codes FIGURE IS IN THOUSANDS OF DOLLARS Data set BUILDING MASTER CONTROL LAND Output To REF REPAYMENT-FORM Discription INDICATES WHAT FORM LOAN REPAYMENT WILL TAKE Size/Type 001 ALPHANUMERIC Codes C - LOAN MUST BE REPAID IN CASH S - LOAN MAY BE REPAID IN SERVICE OR CASH Data set LOAN MASTER Output To FIN REPEATED-CLASS-FLAG Discription STUDENT HAS TAKEN CLASS AGAIN FOR CREDIT Size/Type 001 ALPHANUMERIC Codes BLANK - COURSE NOT REPEATED R - COURSE HAS BEEN REPEATED Data set STUDENT DROP REGISTRATION STUDENT REGISTRATION Output To NO SUB-SYSTEMS FOUND REPORTED-UNDER-ENROLLMENT Discription INDICATES THAT A STUDENT DROPPED HIS ENROLLMENT TO LESS THAN SIX CREDIT HOURS AND HAS BEEN REPORTED AS SUCH Size/Type 001 ALPHANUMERIC Codes Y - STUDENT HAS BEEN REPORTED AS BEING ENROLLED LESS THAN SIX CREDIT HOURS Data set LOAN MASTER Output To NO SUB-SYSTEMS FOUND REQD-TEST-ID1 Discription ONE OF THREE POSSIBLE TEST CODES THAT CAN BE DEFINED AS REQUIRED IN ORDER TO REGISTER FOR A SPECIFIC COURSE. Size/Type 002 ALPHANUMERIC. Data set COURSE MASTER Output To TRK TTR REQD-TEST-ID2 Discription TWO OF THREE POSSIBLE TEST CODES THAT CAN BE DEFINED AS REQUIRED IN ORDER TO REGISTER FOR A SPECIFIC COURSE. Size/Type 002 ALPHANUMERIC. Data set COURSE MASTER Output To TRK TTR REQD-TEST-ID3 Discription THREE OF THREE POSSIBLE TEST CODES THAT CAN BE DEFINED AS REQUIRED IN ORDER TO REGISTER FOR A SPECIFIC COURSE. Size/Type 002 ALPHANUMERIC. Data set COURSE MASTER Output To TRK TTR REQUIRED-TEST-SCORE Discription SCORE REQUIRED TO PASS THE TEST Size/Type 003 NUMERIC PIC 9(3) Data set CLASS MASTER CONTROL TEST STUDENT TEST DETAIL Output To REF REQUIREMENT-WAIVED-CODE Discription USED TO INDICATE COMPLETION OF A COURSE REQUIREMENT Size/Type 001 ALPHANUMERIC Codes CODED AS: 'W' - COURSE REQUIREMENT WAIVED ' ' - COURSE REQUIREMENT NOT WAIVED Data set STUDENT HISTORY SUBSTITUTION Output To TRK REQUISITE-CODE Discription THIS CODE IDENTIFIES A COURSE AS A PREREQUISITE OR A COREQUISITE Size/Type 001 ALPHANUMERIC Codes C - COREQUISITE P - PREREQUISITE Data set COURSE REQUISITE Output To REF SCH REQUISITION Discription REQUISITION NUMBER Size/Type 006 ALPHANUMERIC Data set ACCOUNTING BUDGET TRANSACTIONS Output To ACC RESTRICT-CODE Discription INDICATES IF CLASS IS RESTRICTED Size/Type 001 ALPHANUMERIC Codes BLANK - NOT RESTRICTED R - ENROLLMENT IS RESTRICTED Data set CLASS MASTER CEU CLASS MASTER Output To CEU PAS REG SCH UPD RETIREMENT-PLAN Discription CODES FOR RETIREMENT PLANS Size/Type 001 ALPHABETIC Data set PERSONNEL MASTER Output To PER REVENUE-CODE Discription REVENUE CODE OF ANY FEE Size/Type 003 NUMERIC PIC 9(3) Data set CLASS MASTER STUDENT ACCOUNT CEU CLASS MASTER CONTROL FEES TERM REVENUE CODE Output To CEU FIN PAS REC REF REG SCH UPD REVENUE-CODE-NAME Discription NAME OF THE REVENUE CODE Size/Type 014 ALPHANUMERIC Data set TERM REVENUE CODE SEGMENT Output To FIN REC REF REVENUE-CODE-TYPE Discription INDICATOR DEFINING THE USE OF THIS REVENUE CODE Size/Type 001 ALPHANUMERIC Codes 'F' FOR COLLECTION OF FEES, 'L' FOR COLLECTION OF LAB FEE, 'O' FOR COLLECTION OF OBLIGATIONS, 'T' FOR COLLECTION OF TUITION. Data set REGISTER SEGMENT Output To FIN REC REF REVENUE-USED-FLAG Discription INDICATES WHETHER REVENUE CODE HAS BEEN USED THIS TERM Size/Type 001 ALPHANUMERIC Codes 'Y' HAS BEEN USED Data set REGISTER SEGMENT Output To FIN REC REF REVISED-FLAG Discription INDICATES WHETHER THE CONTRACT WAS ORIGINAL, REVISED OR A DUPLICATE Size/Type 001 ALPHANUMERIC Codes R - CONTRACT REVISED D - DUPLICATE CONTRACT BLANK - ORIGINAL CONTRACT Data set PERSONNEL CONTRACT Output To PER RI-PRINT-FLAG Discription IDENTIFIES THE STATUS OF THE PRINTING OF RI FORMS Size/Type 001 ALPHANUMERIC Codes 0 - REGISTERED BUT NO RI FORM HAS BEEN PRINTED 1 - RI FORM HAS BEEN PRINTED B - REGISTERED FOR CLASS WITH BILLABLE SPONSOR CODE (CEU SUBSYSTEM ONLY) Data set HISTORY STUDENT STUDENT MASTER CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU FIN FMT REC REG SCH UPD ROOM-DESCRIPTION Discription ASSIGNED BY THE INDIVIDUAL COLLEGES SUCH AS GENERAL CLASS ROOM, BIOLOGY LAB, ETC. Size/Type 020 ALPHANUMERIC Data set BUILDING ROOM Output To CEU FIS PAS REF REG SCH ROOM-DISCIPLINE Discription SCHEV ROOM DISCIPLINE CODE Size/Type 004 ALPHANUMERIC Data set BUILDING ROOM Output To FIS REF ROOM-FUNCTION Discription PER SCHEV CODING Size/Type 001 ALPHANUMERIC Data set BUILDING ROOM Output To FIS REF ROOM-NO Discription THE ROOM NUMBER WHERE THE EMPLOYEE IS PHYSICALLY LOCATED Size/Type 004 ALPHANUMERIC Data set PERSONNEL MASTER CONTROL BUDGET CAMPUS DEPT Output To PER ROOM-NUMBER Discription ASSIGNED NUMBER TO IDENTIFY A ROOM Size/Type 004 ALPHANUMERIC Data set BUILDING ROOM CLASS DETAIL INSTRUCTOR MASTER CEU CLASS DETAIL CONTROL PRINTER Output To CEN CEU FIS GRP PAS PER REC REF REG SCH SUB UPD ROOM-PROGRAM Discription SCHEV PROGRAM CLASSIFICATION CODE Size/Type 002 ALPHANUMERIC Data set BUILDING ROOM Output To FIS REF ROOM-SCHEDULE-CODE Discription CAN THIS ROOM BE USED TO SCHEDULE CLASSES Size/Type 001 ALPHANUMERIC Codes BLANK - YES IT CAN N - NO IT CANNOT Data set BUILDING ROOM Output To CEU REF SCH ROOM-SIZE Discription MAXIMUM NUMBER OF SEATS FOR A CLASSROOM Size/Type 004 NUMERIC PIC 9(4) Data set BUILDING ROOM Output To CEU FIS PAS REF SCH ROOM-USE Discription PER SCHEV CODING Size/Type 003 ALPHANUMERIC Data set BUILDING ROOM Output To CEU FIS PAS REF SCH RSV-CANCELED Discription THIS CODE IS USED TO INDICATE WHETHER THE RESERVATION IS CANCELED Size/Type 001 ALPHANUMERIC Codes C - CANCELED BLANK - NOT CANCELED Data set CLASS STUDENT RESERVATION Output To RSV SAL-INCREASE Discription FOR FACULTY ONLY - TYPE OF FACULTY ANNUAL SALARY INCREASE FOR UPCOMING YEAR Size/Type 001 ALPHANUMERIC Codes EACH PERSON WHO IS TO BE ISSUED AN APPOINTMENT PROPOSAL FOR THE UPCOMING YEAR MUST HAVE A SALARY INCREASE CODE. THIS FIELD IS BLANK FOR PERSONS WHO ARE NOT TO RECEIVE A CONTRACT. M = PERCENT INCREASE OF 8.1*. IF MERIT IS GIVEN, ENTER DOLLAR AMOUNT OF MERIT IN AMOUNT FIELD Q = PERCENT INCREASE OTHER THAN 8.1. ENTER PERCENT INCREASE (I.E. .053) IN PERCENT FIELD P = STRAIGHT DOLLAR AMOUNT OF INCREASE. ENTER DOLLAR AMOUNT OF INCREASE IN AMOUNT FIELD R = STRAIGHT DOLLAR AMOUNT OF INCREASE (WILL NOT BE CHECKED AGAINST RANK MAXIMUM AND MINIMUM). ENTER DOLLAR AMOUNT OF INCREASE IN AMOUNT FIELD S = PERCENT INCREASE OTHER THAN 8.1 (WILL NOT BE CHECKED AGAINST RANK MAXIMUM AND MINIMUM). ENTER PERCENT INCREASE (I.E. .053) IN PERCENT FIELD *CHANGES ANNUALLY. Data set PERSONNEL FACULTY Output To PER SALARY-ADJUST Discription DOLLAR AMOUNT OF SALARY ADJUSTMENT FOR FULL-TIME FACULTY Size/Type 004 NUMERIC COMP-3 S9(4) Data set PERSONNEL FACULTY Output To PER SALES-OTHER Discription REVENUE CODE FOR OTHER SALES & SERVICE OF EDUCATION DEPARMENTS Size/Type 003 ALPHANUMERIC Codes 039 Data set REVENUE CODE Output To REC SAT-MATH Discription SCORE RECEIVED ON SAT MATH COMPONENT Size/Type 003 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK SAT-READING Discription SCORE RECEIVED ON SAT READING COMPONENT Size/Type 002 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK SAT-SCORES Discription SCORES RECEIVED ON SCHOLASTIC APTITUDE TESTS Size/Type 012 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK SAT-TSWE Discription SCORE RECEIVED ON SAT TOTAL STANDARD ENGLISH COMPONENT Size/Type 002 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK SAT-VERBAL Discription SCORE RECEIVED ON SAT VERBAL COMPONENT Size/Type 003 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK SAT-VOCABULARY Discription SCORE RECEIVED ON SAT VOCABULARY COMPONENT Size/Type 002 ALPHANUMERIC Data set STUDENT HIGH SCHOOL DEGREE Output To TRK SCHEV-BUILDING-CODE Discription CODE USED BY SCHEV TO IDENTIFY THE BUILDING Size/Type 004 ALPHANUMERIC Data set BUILDING MASTER Output To REF SEATS-RESERVED Discription TOTAL NUMBER OF SEATS RESERVED FOR THE CLASS Size/Type 003 NUMERIC Codes MUST BE NUMERIC Data set CLASS RESERVATION Output To RSV SEATS-WAITING Discription TOTAL NUMBER OF SEATS BEYOND THE MAXIMUM ENROLLMENT Size/Type 003 NUMERIC Codes MUST BE NUMERIC Data set CLASS RESERVATION Output To RSV SECURITY-CODE Discription CODE ASSIGNED TO USER TO AUTHORIZE TRANSACTION Size/Type 008 ALPHANUMERIC Data set CONTROL SECURITY Output To MST SECURITY-OFFICE-NOTE Discription ANY MESSAGE ENTERED BY THE SECURITY OFFICE Size/Type 010 ALPHANUMERIC Data set STUDENT VEHICLE Output To NO SUB-SYSTEMS FOUND SEGMENT-TYPE Discription TYPE OF CONTROL SEGMENTS / CLSUSER Size/Type 002 ALPHANUMERIC Codes 02 - CAMPUS 20 - ACCT REC MISC FEE 03 - JURISDICTION 21 - ACCT REC REGISTER TOTALS 04 - HIGH SCHOOL 22 - SEMESTER SESSION CODES 05 - MESSAGE 23 - AGENCY 06 - TEST 24 - BUDGET CAMPUS 07 - LAND 25 - BUDGET DEPARTMENT 08 - AUTOMATIC ADVISOR 26 - CLASS CODE 09 - QUARTER 27 - SALARY GRADE 10 - CALENDAR 28 - COST CENTER 11 - TRANSACTION 29 - HEGIS 12 - DIVISION 30 - OBJECT CODE 13 - OBLIGATION 31 - FRACTIONAL RATES 14 - SECURITY 15 - PROGRAM OPTION 16 - TRANSFER COLLEGE 17 - ADVANCED STANDING TYPE 18 - PELL PAYMENT SCHEDULE 19 - FINANCIAL AID PROGRAM 01 - CLASS SEQUENCE (CLSSEQ/CLSUSER) 02 - CLASS ROSTER (CLSSEQ/CLSROSTR) Data set CONTROL ADV STANDING TYPE CONTROL AGENCY CONTROL AUTOMATIC ADVISOR CONTROL BUDGET CAMPUS CONTROL BUDGET CAMPUS DEPARTMENT CONTROL CALENDAR CONTROL CAMPUS CONTROL CASH REGISTER CONTROL CLASS CODE CONTROL COST CENTER CONTROL DIVISION CONTROL FIN AID PROGRAM CONTROL FRACTIONAL RATES CONTROL HEGIS CONTROL HIGH SCHOOL CONTROL JURISDICTION CONTROL LAND CONTROL MESSAGE CONTROL MISC FEE CONTROL OBLIGATION CONTROL OBJECT CODE CONTROL PELL PAYMENT CONTROL PROGRAM OPTION CONTROL QUARTER CONTROL SALARY GRADE CONTROL SECURITY CONTROL SESSION CONTROL TEST CONTROL TRANSACTION CONTROL TRANSFER COLLEGE CLASS SEQUENCE - CLASS USER CLASS ROSTER - CLASS USER Output To ACC APP BKS CEN CEU FIN FMT GRD GRP LVE MST PER REC REF REG SCH SUB SELECT-SVC-ED-PURP-STMT-FLAG Discription INDICATES IF THE SELECTIVE SERVICE/AFFIDAVIT OF EDUCATIONAL PURPOSE STATEMENT HAS BEEN RECEIVED Size/Type 001 ALPHANUMERIC Codes Y - FORM RECEIVED Data set FINANCIAL AID MASTER Output To FIN SELECTIVE-SERVICE-NUMBER Discription WILL BE USED IF FINANCIAL AID MUST VERIFY DRAFT REGISTRATION Size/Type 010 ALPHANUMERIC Codes STUDENT'S SELECTIVE SERVICE NUMBER Data set FINANCIAL AID MASTER Output To FIN SELF-ADVISE Discription CODE WHICH INDICATES STUDENT IS ON SELF ADVISING Size/Type 001 ALPHANUMERIC Codes BLANK - NO 1 - YES Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG STU SENIOR-CITIZEN Discription INDICATES STUDENT IS SENIOR CITIZEN AID INFORMATION Size/Type 001 ALPHANUMERIC Codes BLANK - NO 1 - YES Data set HISTORY STUDENT STUDENT MASTER CEU STUDENT MASTER Output To CEN CEU FMT REG SCH STU UPD SEOG-AWARD-DISB-FLAG Discription INDICATES IF STUDENT IS ELIGIBLE TO HAVE SEOG FUNDS AWARDED AND/OR DISBURSED Size/Type 001 ALPHANUMERIC Codes Y - STUDENT IS ELIGIBLE FOR SEOG AWARD/DISBURSEMENT N - STUDENT IS NOT ELIGIBLE FOR SEOG AWARD/DISBURSEMENT Data set FINANCIAL AID MASTER Output To FIN SEOG-DIVISION-FACTOR Discription THIS NUMBER IS DETERMINED BY THE NUMBER OF TERMS THAT SEOG IS DISBURSED Size/Type 001 NUMERIC Codes 1 - IF SEOG IS DISBURSED IN ONLY ONE TERM 2 - IF SEOG IS DISBURSED IN TWO TERMS 3 - IF SEOG IS DISBURSED IN THREE TERMS Data set CONTROL FINANCIAL AID YEAR Output To FIN SEOG-LEVEL1 Discription THE PRESCRIBED PERCENTAGE OF THE AWARD WILL BE GIVEN STUDENTS WHO TAKE THE CREDIT HOURS WITHIN THE MINIMUM AND MAXIMUM HOURS. AT LEAST ONE LEVEL IS REQUIRED, LEVEL 2 AND 3 ARE NOT. THE MINIMUM HOURS MUST BE GREATER THAN THE MAXIMUM HOURS ON LEVEL2. Size/Type 011 ALPHANUMERIC Codes MINHMAXHPCT WHERE: MINH - 9(2)V99 MINIMUM HOURS (E.G. 12.00) MAXH - 9(2)V99 MAXIMUM HOURS (E.G. 99.99) PCT - 9(1)V99 PERCENT (E.G. 1.00) Data set CONTROL FINANCIAL AID YEAR Output To FIN SEOG-LEVEL2 Discription THE PRESCRIBED PERCENTAGE OF THE AWARD WILL BE GIVEN STUDENTS WHO TAKE THE CREDIT HOURS WITHIN THE MINIMUM AND MAXIMUM HOURS. THE MINIMUM HOURS MUST BE GREATER THAN THE MAXIMUM HOURS ON LEVEL3. Size/Type 011 ALPHANUMERIC Codes MINHMAXHPCT WHERE: MINH - 9(2)V99 MINIMUM HOURS (E.G. 09.00) MAXH - 9(2)V99 MAXIMUM HOURS (E.G. 11.99) PCT - 9(1)V99 PERCENT (E.G. 0.75) Data set CONTROL FINANCIAL AID YEAR Output To FIN SEOG-LEVEL3 Discription THE PRESCRIBED PERCENTAGE OF THE AWARD WILL BE GIVEN STUDENTS WHO TAKE THE CREDIT HOURS WITHIN THE MINIMUM AND MAXIMUM HOURS. THE MINIMUM HOURS MUST BE GREATER THAN THE MAXIMUM HOURS ON LEVEL4. Size/Type 011 ALPHANUMERIC Codes MINHMAXHPCT WHERE: MINH - 9(2)V99 MINIMUM HOURS (E.G. 06.00) MAXH - 9(2)V99 MAXIMUM HOURS (E.G. 08.99) PCT - 9(1)V99 PERCENT (E.G. 0.50) Data set CONTROL FINANCIAL AID YEAR Output To FIN SEOG-LEVEL4 Discription THE PRESCRIBED PERCENTAGE OF THE AWARD WILL BE GIVEN STUDENTS WHO TAKE THE CREDIT HOURS WITHIN THE MINIMUM AND MAXIMUM HOURS. Size/Type 011 ALPHANUMERIC Codes MINHMAXHPCT WHERE: MINH - 9(2)V99 MINIMUM HOURS (E.G. 04.00) MAXH - 9(2)V99 MAXIMUM HOURS (E.G. 05.99) PCT - 9(1)V99 PERCENT (E.G. 0.25) Data set CONTROL FINANCIAL AID YEAR Output To FIN SEOG-MAX-LIMIT Discription WHOLE DOLLAR AMOUNT WHICH IS THE MAXIMUM FOR ANY INDIVDUAL AWARD Size/Type 005 NUMERIC PIC 9(5) Data set CONTROL FINANCIAL AID YEAR Output To FIN SEOG-TERM1 Discription FIRST SEOG TERM OF FINANCIAL AID YEAR Size/Type 001 ALPHANUMERIC Codes YYT WHERE: YY - YEAR T - TERM Data set CONTROL FINANCIAL AID YEAR Output To FIN SEOG-TERM2 Discription SECOND SEOG TERM OF FINANCIAL AID YEAR Size/Type 001 ALPHANUMERIC Codes YYT WHERE: YY - YEAR T - TERM Data set CONTROL FINANCIAL AID YEAR Output To FIN SEOG-TERM3 Discription THIRD SEOG TERM OF FINANCIAL AID YEAR Size/Type 001 ALPHANUMERIC Codes YYT WHERE: YY - YEAR T - TERM Data set CONTROL FINANCIAL AID YEAR Output To FIN SEOG-TYPE Discription INDICATES IF THIS IS THE STUDENT'S INITIAL SEOG AWARD Size/Type 001 ALPHANUMERIC Codes I - INITIAL C - CONTINUING Data set SEOG AWARD Output To FIN SEOGC-ACCT-CODE Discription ACCOUNTS RECEIVABLE ACCOUNT CODE USED IN CHARGING TUITION/FEES TO AID PROGRAM Size/Type 004 ALPHANUMERIC Data set CONTROL FINANCIAL AID YEAR Output To FIN SEOGI-ACCT-CODE Discription ACCOUNTS RECEIVABLE ACCOUNT CODE USED IN CHARGING TUITION/FEES TO AID PROGRAM Size/Type 004 ALPHANUMERIC Data set CONTROL FINANCIAL AID YEAR Output To FIN SEQ-NUMBER Discription A NUMBER ASSIGNED TO ORDER THE COURSES IN THE SEQUENCE THEY APPEAR IN THE CATALOG Size/Type 001 ALPHANUMERIC Data set CURRICULUM REQUIREMENT CURRICULUM EQUIVALENT STUDENT HISTORY SUBSTITUTION Output To TRK SEQUENCE-NO(RSV) Discription SEQUENCE OR RECORD NUMBER FOR THE RESERVATION Size/Type 003 NUMERIC Codes MUST BE NUMERIC Data set CLASS STUDENT RESERVATION RESERVATION CLASS Output To RSV SEQUENCE-NO Discription SEQUENCE OR RECORD NUMBER FOR THE ITEM Size/Type 005 ALPHANUMERIC Codes MUST BE NUMERIC Data set MASS MAIL DETAIL Output To MAS SEQUENCE-NUMBER Discription THE SEQUENCE THE CLASS IS TO APPEAR ON THE SCHEDULE WITHIN EACH DEPARTMENT. CONSISTS OF CAMPUS AND SEQUENCE NUMBER. Size/Type 004 ALPHANUMERIC PIC X(4) OCCURS 5 TIMES Data set CLASS SEQUENCE - CLASS USER Output To GRP SERVICE-DATE-FULL Discription DATE USED TO COMPUTE YEARS OF STATE SERVICE Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY SERVICE-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER SESSION Discription THIS FIELD CONTAINS A CODE THAT INDICATES THE TYPE OF SESSION Size/Type 001 ALPHANUMERIC Codes CODES FOR SESSION LENGTHS WITH APPROPRIATE DAYS/WEEKS FOR CENSUS AND WITHDRAWAL DATES 15% RULE- DAYS 60% RULE - DAYS % OF SESSION SESSION INTO SESSION INTO SESSION FOR SEMESTER CODE(S) LENGTHS FOR CENSUS DATE WITHDRAWAL DATE -------- ------- ------- --------------- ---------------- 100 A 15 WEEKS 14 63 80 X 12 WEEKS 13 49 66 2/3 T 10 WEEKS 11 42 50 B,C 8 WEEKS 8 35 40 Y,Z 6 WEEKS 6 28 33 1/3 D,E,F 5 WEEKS 5 21 25 G,H,I,J 4 WEEKS 4 14 20 K,L,M,N,P 3 WEEKS 3 13 NOTE: FOR ANY TERM THAT IS A SEMESTER, THE SESSION CODE FIELD IS AN INFORMATIONAL FIELD. HOWEVER, CARE SHOULD BE TAKEN TO ASSURE THAT THE PROPER SESSION CODE IS USED TO CORRESPOND TO THE STANDARD LENGTHS OF PART OF A SEMESTER. NOTICE THAT THE CODES ARE DEFINED BASED ON PARTS OF A 15 WEEK SEMESTER NOT PART OF A SESSION; IE. A TEN WEEK SUMMER SESSION IS CODE 'T' SINCE IT IS 2/3 OF A STANDARD SEMESTER. BEGIN AND END DATES ARE THE CRITICAL DATA ELEMENTS AND SIS, PAS, AKT AND OTHER SYSTEMS WILL BE DRIVEN FROM THE BEGIN AND END DATE. SPECIAL CARE SHOULD BE GIVEN TO ASSURE THAT THESE DATES ARE ENTERED CORRECTLY IN BOTH REF110 AND SCH010. NOTE2: THESE CODES MAY ALSO BE USED IN THE CEU SUBSYSTEM HOWEVER, CEU DOES NOT CHECK AGAINST THE REF110 DATES. *************************************************************** SESSION CODES WITH DEFINITE BEGINNING AND ENDING DATE AND LENGTH OF CLASS AS USED IN THE QTR SYSTEM A - FULL QUARTER(10 WEEKS) I - 3RD 2 1/2 WEEKS B - 1ST 5 WEEKS J - 4TH 2 1/2 WEEKS C - 2ND 5 WEEKS K - 1ST 2 WEEKS D - 1ST 3 1/3 WEEKS L - 2ND 2 WEEKS E - 2ND 3 1/3 WEEKS M - 3RD 2 WEEKS F - 3RD 3 1/3 WEEKS N - 4TH 2 WEEKS G - 1ST 2 1/2 WEEKS P - 5TH 2 WEEKS H - 2ND 2 1/2 WEEKS SESSION CODE USED FOR NON-STANDARD SESSIONS AND FOR LENGTH ONLY - OPTIONALLY USED IN THE SIS SYSTEM AND MAY ALSO BE USED IN THE CEU SUBSYSTEM 1 - MEETS 1 WEEK *U - MEETS 10 WEEKS (USE 'T') 2 - MEETS 2 WEEKS R - MEETS 11 WEEKS 3 - MEETS 3 WEEKS *V - MEETS 12 WEEKS (USE 'X') 4 - MEETS 4 WEEKS S - MEETS 13 WEEKS 5 - MEETS 5 WEEKS *T - MEETS 14 WEEKS 6 - MEETS 6 WEEKS *W - MEETS 15 WEEKS (USE 'A') 7 - MEETS 7 WEEKS *X - MEETS 20 WEEKS 8 - MEETS 8 WEEKS *Y - MEETS CONTINUOUSLY 9 - MEETS 9 WEEKS Q - MEETS 16, 17, 18, 19 OR 21-30 WEEKS " - MEETS 1 DAY | - MEETS 2 DAYS # - MEETS 3 DAYS $ - MEETS 4 DAYS % - MEETS 5 DAYS & - MEETS 6 DAYS *NOTE: THESE CODES ARE NO LONGER VALID FOR NON-STANDARD CODES IN THE SEMESTER SYSTEM, THEY CONFLICT WITH STANDARD SEMESTER CODES. *************************************************************** Data set CLASS MASTER HISTORY REGISTRATION STUDENT DROP REGISTRATION STUDENT REGISTRATION CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION CEU CLASS MASTER Output To CEN CEU FIN FIS GRP PAS PER REC REF REG SCH SUB UPD VET SESSION-TRIG Discription CONTROLS THE SESSION OF THE CLASS FOR FEE CALCULATION Size/Type 002 ALPHANUMERIC Codes AA - INCLUDE FULL SESSIONS, APPLY FEE TO SESSION A CLASSES ONLY BB - INCLUDE ALL SPECIAL SESSIONS, APPLY FEE TO ALL SESSION CODES EXCEPT FOR A, E# - EXCLUDE THE # SESSION, APPLY FEE TO ALL SESSION CODES EXCEPT THE ONE REPRESENTED BY THE #, I# - INCLUDE THE # SESSION, APPLY FEE TO THE SESSION CODE REPRESENTED BY THE #, OR XX - IGNORE THIS CRITERION WHEN CALCULATING FEES. Data set CONTROL DATABASE (CTLFEES SEGMENT) Output To REC SEX(PER) Discription EMPLOYEE'S SEX CODE Size/Type 001 ALPHANUMERIC Codes F - FEMALE M - MALE Data set PERSONNEL MASTER Output To PER SEX Discription INDICATES THE STUDENT'S SEX Size/Type 001 ALPHANUMERIC Codes 1 - MALE 2 - FEMALE 9 - UNKNOWN Data set HISTORY STUDENT STUDENT MASTER INSTRUCTOR MASTER CEU STUDENT MASTER Output To CEN CEU FIN FMT GRD GRP PAS PER REC REG STU UPD VET SICK-LEAVE Discription ACCCUMLATED SICK LEAVE Size/Type 006 NUMERIC COMP-3 S9(4)V99 Data set PERSONNEL MASTER Output To PER SISKEY Discription SOCIAL SECURITY NUMBER KEY FOR DATA IN SISWORK DATABASE Size/Type 009 NUMERIC PIC 9(9) Data set SISWORK DETAIL(SEQ) Output To CEU GRP SOCIAL-SECURITY Discription STUDENT'S SOCIAL SECURITY OR OTHER NUMBER ON THE STUDENT AND REGISTRATION DETAIL. INSTRUCTOR'S SOCIAL SECURITY NUMBER ON THE INSTRUCTOR AND CLASS DETAIL. EMPLOYEE'S SOCIAL SECURITY NUMBER IN PERSONNEL. Size/Type 009 NUMERIC PIC 9(9) Data set ACCOUNT STUDENT CLASS DETAIL CONTROL SECURITY FINANCIAL AID MASTER HISTORY MASTER HISTORY STUDENT INSTRUCTOR MASTER PERSONNEL MASTER RESERVATION STUDENT STUDENT MASTER CEU STUDENT MASTER CEU CLASS DETAIL CLASS STUDENT RESERVATION Output To ALU APP CEN CEU CON CUS FAC FIN FMA FMT GRD GRP LIB LVE PAS PER QUE REC REF REG RSV SCH STU SUB TRK UPD VET SPEC-CAMPUS Discription THE CAMPUS AND DIVISION VALID FOR CURRICULUM SPECIALIZATIONS Size/Type 002 ALPHANUMERIC OCCURS 5 TIMES Codes AN - CAMPUS A BN - CAMPUS B CN - CAMPUS C DN - CAMPUS D EN - CAMPUS E WHERE: N - DIVISION NUMBER Data set CURRICULUM SPECIALIZATION Output To TRK SPEC-NAME-ABBR Discription AN ABBREVIATED FORM OF THE CURRICULUM SPECIALIZATION Size/Type 004 ALPHANUMERIC Data set CURRICULUM SPECIALIZATION Output To TRK SPEC-NAME-FULL Discription FULL NAME OF CURRICULUM SPECIALIZATION Size/Type 040 ALPHANUMERIC Data set CURRICULUM SPECIALIZATION Output To TRK SPEC-NAME-SHORT Discription AN ABBREVIATED CURRICULUM SPECIALIZATION NAME Size/Type 012 ALPHANUMERIC Data set CURRICULUM SPECIALIZATION Output To TRK SPEC-PROGRAM Discription IDENTIFIES THE TYPE OF AWARD EXPECTED AND STUDENT LEVEL Size/Type 006 ALPHANUMERIC Codes 1 - FRESHMAN - COLLEGE TRANSFER (AA OR AS) 2 - DEVELOPMENTAL STUDIES 3 - FRESHMAN DIPLOMA 4 - FRESHMAN CERTIFICATE 5 - UNCLASSIFIED 6 - FRESHMAN - AAS 7 - SOPHOMORE - COLLEGE TRANSFER (AA OR AS) 8 - SOPHOMORE - DIPLOMA 9 - SOPHOMORE - AAS Data set CURRICULUM SPECIALIZATION Output To TRK SPECIAL-LOAD-HANDLING Discription CODE TO INDICATE SPECIAL HANDLING IS REQUIRED IN CALCULATION OF INSTRUCTOR WORK LOAD Size/Type 001 ALPHANUMERIC Codes BLANK - NO SPECIAL HANDLING H - DO NOT COUNT COURSE AT ALL X - PRORATE COURSE Data set CLASS MASTER Output To PAS SCH SPECIAL-SERVICES Discription THIS CODE IS USED TO IDENTIFY STUDENTS IN THE STUDENT SPECIAL SERVICES PROGRAM Size/Type 001 ALPHANUMERIC Codes BLANK - NO STUDENT SPECIAL SERVICES PROGRAM 1 - STUDENT SPECIAL SERVICES PROGRAM Data set HISTORY STUDENT STUDENT MASTER Output To FMT GRP REG STU SPECIAL-SUMMER Discription NO LONGER USED (V7.00) SPECIAL-TUITION-NAME Discription NO LONGER USED (V7.00) SPECIAL-TUITION-RATE Discription NO LONGER USED (V7.00) SPECIALIZATION Discription CODE WHICH IDENTIFIES A CURRICULUM SPECIALIZATION, A VALID CODE AS FOUND IN THE STATE CURRICULUM GUIDE FOR SPECIALIZATION Size/Type 002 ALPHANUMERIC Data set CURRICULUM SPECIALIZATION STUDENT HISTORY SUBSTITUTION STUDENT MASTER TRANSFER ASSISTANCE MAJOR Output To TRK SPECIALIZATION-NAME Discription THE DESCRIPTION OF A CURRICULUM SPECIALIZATION Size/Type 026 ALPHANUMERIC Data set CURRICULUM SPECIALIZATION Output To TRK SPONSOR-CODE Discription INDICATES ACCOUNT CODE THAT SPONSORED CEU STUDENT FOR CLASS Size/Type 004 ALPHANUMERIC Data set CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION CEU CLASS MASTER Output To CEU SPOUSE-EMPLOY-ALLOWANCE Discription DOLLAR ALLOWANCE USED TO INCREASE STUDENT'S NEED AMOUNT TO OFFSET THE REDUCTION IN AWARD DUE TO THE FACT THAT THE SPOUSE IS WORKING Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN SQUARE-FEET Discription THIS FIELD INDICATES THE NUMBER OF SQUARE FEET FOR EACH ROOM Size/Type 006 NUMERIC PIC 9(6) Data set BUILDING ROOM Output To FIS REF SR-CIT-LATE-ADD Discription SENIOR CITIZEN, LATE ADD, AND AUDIT/WITHDRAWAL CODES USED TO INDICATE STUDENTS ENROLLMENT STATUS Size/Type 001 ALPHANUMERIC Codes L - LATE ADMINISTRATIVE ADD WITH CREDIT (ADDS COURSE AFTER CENSUS DATE) M - LATE ADMINISTRATIVE ADD WITH AUDIT (ADDS COURSE AFTER CENSUS DATE) N - STUDENT WHO CHANGES A CREDIT CLASS TO AUDIT AFTER DROP/ADD PERIOD Y - SENIOR CITIZEN WITH AUDIT Z - SENIOR CITIZEN WITH CREDIT T - STUDENT WHO IS A LATE ADD, TAKES COURSE FOR CREDIT OR AUDIT AND WITHDRAWS Q - STUDENT WHO WITHDRAWS FROM AUDIT CLASS J - SENIOR CITIZEN WHO WITHDRAWS FROM AN AUDIT CLASS K - SENIOR CITIZEN WHO WITHDRAWS FROM A CREDIT CLASS Data set HISTORY REGISTRATION STUDENT REGISTRATION Output To CEN CEU FIN GRP PAS REC REG SCH SUB SSI-BENEFIT-VALID-FLAG Discription INDICATES IF SOCIAL SECURITY BENEFITS VALIDATED FROM 1040 FORM Size/Type 001 ALPHANUMERIC Codes Y - SSI BENEFIT AMOUNT VALIDATED Data set FINANCIAL AID MASTER Output To FIN STANDARD-INDUSTRY-CODE Discription THE BUSINESS CODE GIVEN TO EACH ACCOUNT Size/Type 004 ALPHANUMERIC Data set ACCOUNT MASTER Output To REC STATE Discription THE STATE ABBREVIATION Size/Type 002 ALPHANUMERIC Data set ACCOUNT MASTER CONTROL CAMPUS CONTROL HIGH SCHOOL CONTROL TRANSFER COLLEGE HISTORY STUDENT PERSONNEL MASTER STUDENT MASTER CEU STUDENT MASTER Output To ACC ALU APP BKS CEN CEU CON FIN FIS FMT GRD GRP LIB LVE MAS MST PER QUE REC REF REG SCH STU SUB TRK UPD UTL VET STATE-LOCAL-FUND Discription INDICATES WHETHER REVENUE IS FOR A STATE OR LOCAL FUND ACCOUNT Size/Type 001 ALPHANUMERIC Codes S - STATE FUNDS L - LOCAL FUNDS Data set TERM REVENUE CODE SEGMENT Output To FIN REC REF STATUS-ACADEMIC Discription THE STUDENT'S ACADEMIC FOR THIS QUARTER ON HISTORY Size/Type 001 ALPHANUMERIC Codes MUST BE ONE OF THE FOLLOWING CODES: 0 - GOOD STANDING 1 - ACADEMIC WARNING 2 - ACADEMIC PROBATION 3 - ACADEMIC SUSPENSION 4 - ACADEMIC DISMISSAL 5 - REINSTATED ACADEMIC DISMISSAL 6 - MERIT LIST 7 - DEAN LIST 8 - HONORS LIST 9 - NO HOURS ATTEMPTED Data set HISTORY QUARTER STUDENT QUARTER Output To GRP REG STATUS-CODE Discription STATUS CODE AS DEFINED BY CHART OF ACCOUNTS Size/Type 001 ALPHANUMERIC Data set ACCOUNTING BUDGET TRANSACTIONS Output To ACC STATUS-CURR Discription THE STUDENT'S ACADEMIC STANDING LAST QUARTER Size/Type 001 ALPHANUMERIC Codes MUST BE ONE OF THE FOLLOWING CODES: 0 - GOOD STANDING 1 - ACADEMIC WARNING 2 - ACADEMIC PROBATION 3 - ACADEMIC SUSPENSION 4 - ACADEMIC DISMISSAL 5 - REINSTATED ACADEMIC DISMISSAL 6 - MERIT LIST 7 - DEAN LIST 8 - HONORS LIST 9 - NO HOURS ATTEMPTED Data set HISTORY STUDENT STUDENT MASTER Output To CEN FIN FMT GRP REC REG VET STATUS-PRIOR Discription THE STUDENT'S ACADEMIC STANDING THE QUARTER BEFORE LAST Size/Type 001 NUMERIC PIC 9 Codes MUST BE ONE OF THE FOLLOWING CODES: 0 - GOOD STANDING 1 - ACADEMIC WARNING 2 - ACADEMIC PROBATION 3 - ACADEMIC SUSPENSION 4 - ACADEMIC DISMISSAL 5 - REINSTATED ACADEMIC DISMISSAL 6 - MERIT LIST 7 - DEANS LIST 8 - HONORS LIST 9 - NO HOURS ATTEMPTED Data set HISTORY STUDENT STUDENT MASTER Output To CEN FMT GRP REC REG STD100-STATUS-FLAG Discription INDICATES WHETHER THE STUDENT HAS SUCCESSFULLY COMPLETED STD100 OR IS EXEMPT FROM TAKING STD100 Size/Type 001 ALPHANUMERIC Codes - STUDENT HAS FEWER THAN HOURS EXEMPT (OR REG330 HAS NOT BEEN RUN) C - STUDENT IS EXEMPT BECAUSE OF CURRICULUM. A - STUDENT IS EXEMPT BECAUSE OF TRANSCRIPT-AUDIT-CNTL VALUE. N - STUDENT NOT EXEMPT AND HAS NOT TAKEN STD100. Y - STUDENT NOT EXEMPT AND HAS TAKEN STD100. X - STUDENT EXEMPT DUE TO UNUSUAL CIRSUMSTANCES Data set STUDENT MASTER Output To REG STU STEP-10 Discription CURRENT STEP 10 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-11 Discription CURRENT STEP 11 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-12 Discription CURRENT STEP 12 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-13 Discription CURRENT STEP 13 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-14 Discription CURRENT STEP 14 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-15 Discription CURRENT STEP 15 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-16 Discription CURRENT STEP 16 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-17 Discription CURRENT STEP 17 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-18 Discription CURRENT STEP 18 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-19 Discription CURRENT STEP 19 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-2 Discription CURRENT STEP 2 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-3 Discription CURRENT STEP 3 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-4 Discription CURRENT STEP 4 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-5 Discription CURRENT STEP 5 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-6 Discription CURRENT STEP 6 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-7 Discription CURRENT STEP 7 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-8 Discription CURRENT STEP 8 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STEP-9 Discription CURRENT STEP 9 SALARY AMOUNT FOR A CLASSIFIED PAY GRADE Size/Type 008 NUMERIC COMP-3 S9(6)V99 Data set CONTROL SALARY GRADE Output To PER STMT-NONFILING-1040-FLAG Discription INDICATES IF A STATEMENT OF NON-FILING OF 1040 FORM HAS BEEN RECEIVED Size/Type 001 ALPHANUMERIC Codes Y - STATEMENT HAS BEEN RECEIVED Data set FINANCIAL AID MASTER Output To FIN STREET Discription MASS MAIL ADDRESS Size/Type 033 ALPHANUMERIC Data set MASS MAIL DETAIL Output To MAS STREET-ADDRESS Discription CURRENT STREET ADDRESS Size/Type 022 ALPHANUMERIC Data set ACCOUNT MASTER CONTROL CAMPUS HISTORY STUDENT STUDENT MASTER CEU STUDENT MASTER Output To ALU CEN CEU CON FIN FMT GRD GRP LIB PER QUE REC REG STU TRK UPD VET STU-APPREN-CODE Discription CODED INDICATION OF ENROLLMENT IN AN APPRENTICE PROGRAM Size/Type 001 ALPHANUMERIC Codes 1 - YES 2 - NO Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-COOP-CODE Discription CODED INDICATION OF ENROLLMENT IN A COOP ED. PROGRAM Size/Type 001 ALPHANUMERIC Codes BLANK - UNKNOWN 1 - YES 2 - NO Data set HISTORY VEDS Output To NO SUB-SYSTEMS CODE STU-DISADV-CODE Discription IS STUDENT ECONOMICALLY DISADVANTAGED Size/Type 001 ALPHANUMERIC Codes 1 - YES 2 - NO Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-EMPL-CODE Discription STATUS OF A GRADUATE OR LEAVER Size/Type 001 ALPHANUMERIC Codes 1 - MILITARY 2 - SELF EMPLOYED 3 - IN RELATED WORK 4 - UNRELATED WORK 5 - UNEMPLOYED Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-EMPLOYER-RATING Discription RATING OF GRADUATE/LEAVER BY EMPLOYER Size/Type 001 ALPHANUMERIC Codes 1 - VERY POOR 2 - POOR 3 - AVERAGE 4 - GOOD 5 - VERY GOOD Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-FOLLOW-ED Discription STATUS OF A STUDENT AFTER LEAVING A VCCS COLLEGE Size/Type 001 NUMERIC PIC 9 Codes 1 - CONTINUING EDUCATION 2 - WORKING BUT STILL GOING TO SCHOOL 3 - WORK ONLY Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-FOLLOW-RESPONSE Discription CODED INDICATION OF WHETHER A STUDENT RESPONDED TO PLACEMENT INQUIRY Size/Type 001 ALPHANUMERIC Codes R - YES N - NO Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-HANDICAPPED Discription CODED INDICATION OF WHETHER THE STUDENT IS HANDICAPPED Size/Type 001 ALPHANUMERIC Codes Y - YES N - NO Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-INST-EMPLOYMENT-FUNDS Discription AMOUNT FROM INSTITUTIONS OTHER THAN COLLEGE WORK STUDY Size/Type 006 NUMERIC PIC 9(4)V99 Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-INST-GRANT-AMOUNT Discription DOLLAR AMOUNT OF INSTITUTIONAL GRANT RECEIVED BY STUDENT Size/Type 004 NUMERIC PIC 9(4) Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-LIMITED-ENGL Discription STUDENT HAS LIMITED ENGLISH ABILITY Size/Type 001 ALPHANUMERIC Codes Y - YES N - NO Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-LOAN-CODE Discription CODED INDICATION STUDENT RECEIVING A LOAN Size/Type 001 ALPHANUMERIC Codes BLANK - NO LOAN F - FEDERALLY INSURED S - STATE INSURED Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-LOAN-GUARANTEE Discription AMOUNT OF GUARANTEED LOANDS RECEIVED BY THE STUDENT Size/Type 004 NUMERIC PIC 9(4) Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-LOCAL-GRANT Discription DOLLAR AMOUNT OF LOCAL FUNDS RECEIVED BY STUDENT Size/Type 004 NUMERIC PIC 9(4) Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-REL-PREPARATION Discription RELATIVE PREPARATION OF GRADUATE/LEAVER FOR JOB Size/Type 001 ALPHANUMERIC Codes 0 - NO BASIS 1 - LESS PREPARED 3 - SAME 5 - BETTER Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-TECH-RATING Discription EMPLOYERS RATING OF TECHNICAL KNOWLEDGE OF THE STUDENT Size/Type 001 ALPHANUMERIC Codes 1 - VERY POOR 2 - POOR 3 - AVERAGE 4 - GOOD 5 - VERY GOOD Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STU-WORK-ATTITUDE Discription EMPLOYERS RATING OF GRADUATES ATTITUDE Size/Type 001 ALPHANUMERIC Codes 1 - VERY POOR 2 - POOR 3 - AVERAGE 4 - GOOD 5 - VERY GOOD Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND STUD-ADC-AMOUNT Discription AMOUNT OF STUDENT'S AID TO DEPENDENT CHILDREN INCOME Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN STUD-CONT-ASSETS Discription AMOUNT STUDENT WILL CONTRIBUTE TO COST FROM ASSETS Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN STUD-CONT-EXPECTED-INCOME Discription AMOUNT STUDENT WILL CONTRIBUTE TO COST FROM EXPECTED INCOME Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN STUD-CONT-UNTAX-INCOME Discription AMOUNT STUDENT WILL CONTRIBUTE TO COST FROM UNTAXED INCOME Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN STUD-COST-LIVING-EXPENSE Discription AMOUNT OF STUDENT LIVING EXPENSES Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN STUD-COST-TUIT-FEES-BOOKS Discription AMOUNT OF STUDENT EXPENSE FOR TUITION, FEES, AND BOOKS Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN STUD-OTHER-NONTAX-AMOUNT Discription AMOUNT OF 'OTHER' STUDENT NON-TAXABLE INCOME Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN STUD-SSI-AMOUNT Discription AMOUNT STUDENT IS RECEIVING FROM SOCIAL SECURITY Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN STUD-TAX-INCOME-AMOUNT Discription AMOUNT STUDENT TAXABLE INCOME Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN STUD-TAX-INCOME-VALID-FLAG Discription INDICATES IF AMOUNT OF STUDENT TAXABLE INCOME IS VALIDATED BY 1040 FORM Size/Type 001 ALPHANUMERIC Codes Y - TAXABLE INCOME AMOUNT VALIDATED Data set FINANCIAL AID MASTER Output To FIN STUDENT-CROSSOVER-FLAG Discription THIS CODE HAS BEEN CREATED FOR FUTURE USE Size/Type 001 ALPHANUMERIC Codes X WHERE: X - TO BE IDENTIFIED Data set CEU STUDENT MASTER STUDENT MASTER Output To CEU REG STUDENT-MISC-FEE Discription PER CLASS MISCELLANEOUS FEE Size/Type 005 NUMERIC PIC S9(3)V99 Data set CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION CEU CLASS MASTER Output To CEU STUDENT-SIP-CODE Discription THIS CODE INDICATES IF STUDENT IS ON THE SIP FILE Size/Type 001 ALPHANUMERIC Codes BLANK - IS NOT ON SIP 1 - IS ON SIP Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG STUDENT-TRIG Discription CONTROLS THE CAMPUS OF THE CLASS FOR FEE CALCULATION Size/Type 001 ALPHANUMERIC Codes A - DAY STUDENT, APPLY FEE TO A STUDENT ENROLLED IN ANY DAY CLASS CLASS-FEE-STATUS OF THE CLSMASTR = A OR B, B - NIGHT STUDENTS, APPLY FEE TO A STUDENT ENROLLED IN ALL NIGHT CLASSES, CLASS-FEE-STATUS OF THE CLSMASTR = C OR D C - ON CAMPUS STUDENTS, APPLY FEE TO A STUDENT ENROLLED IN ANY ON CAMPUS CLASSES CLASS-FEE-STATUS OF THE CLSMASTR = A OR C, D - OFF CAMPUS STUDENTS, APPLY FEE TO A STUDENT ENROLLED IN ALL OFF CAMPUS CLASSES CLASS-FEE-STATUS OF THE CLSMASTR = B OR D, E - DAY ON CAMPUS STUDENTS, APPLY FEE TO A STUDENT ENROLLED IN ANY DAY ON CAMPUS CLASS CLASS-FEE-STATUS OF THE CLSMASTR = A, F - DAY OFF CAMPUS STUDENTS, APPLY FEE TO A STUDENT ENROLLED IN ALL OFF CAMPUS CLASSES ANY OF WHICH ARE A DAY CLASS CLASS-FEE-STATUS OF THE CLSMASTR = B, G - NIGHT ON CAMPUS STUDENTS, APPLY FEE TO A STUDENT ENROLLED IN ALL NIGHT CLASSES ANY OF WHICH ARE AN ON CAMPUS CLASS CLASS-FEE-STATUS OF THE CLSMASTR = C, H - NIGHT OFF CAMPUS STUDENTS, APPLY FEE TO A STUDENT ENROLLED IN ALL NIGHT AND ALL OFF CAMPUS CLASSES CLASS-FEE-STATUS OF THE CLSMASTR = D, OR X - IGNORE THIS CRITERION WHEN CALCULATING FEES. Data set CONTROL DATABASE (CTLFEES SEGMENT) Output To REC STUDENT-TYPE Discription IDENTIFIES WHETHER STUDENT HAS ATTENDED BEFORE Size/Type 001 ALPHANUMERIC Codes MUST BE ONE OF THE FOLLOWING CODES: 1 - NEW 2 - REAPPLY 3 - TRANSFER 4 - OLD 9 - UNKNOWN Data set HISTORY STUDENT STUDENT MASTER Output To CEN CEU FIN FMT GRP REC REG STU SUB-PROGRAM Discription SUB-PROGRAM CODE AS DEFINED BY CHART OF ACCOUNTS Size/Type 002 NUMERIC 9(2) Data set CONTROL BUDGET CAMPUS DEPARTMENT CONTROL FRS DEPARTMENT CAMPUS ACCOUNTING BUDGET Output To ACC PER SUBGROUP-CODE Discription USED TO DESIGNATE A DETAIL RECORD TO A SUBSET WITHIN THE GROUP Size/Type 002 ALPHANUMERIC OCCURS 6 TIMES Data set MASS MAIL DETAIL Output To MAS SUITABILITY Discription FUNCTIONAL ADEQUACY Size/Type 001 ALPHANUMERIC Codes 1 - SUITABLE 2 - COMPATIBLE WITH INTENDED USE, NEEDS RENOVATION 3 - NOT COMPATIBLE WITH INTENDED USE Data set BUILDING MASTER BUILDING ROOM Output To FIS REF SUMMER-CONT Discription REVENUE CODE FOR SUMMER SESSION TUITION CONTRACT RATES Size/Type 003 ALPHANUMERIC Codes 006 Data set REVENUE CODE Output To FIN REC REG SUMMER-IN Discription REVENUE CODE FOR SUMMER SESSION TUITION IN-STATE RATES Size/Type 003 ALPHANUMERIC Codes 004 Data set REVENUE CODE Output To FIN REC REG SUMMER-OUT Discription REVENUE CODE FOR SUMMER SESSION TUITION OUT-OF-STATE RATES Size/Type 003 ALPHANUMERIC Codes 005 Data set REVENUE CODE Output To FIN REC REG SUSPENDED-CODE Discription INDICATES IF STUDENT HAS EVER BEEN SUSPENDED Size/Type 001 ALPHANUMERIC Codes BLANK - NEVER BEEN ON SUSPENSION 3 - STUDENT HAS BEEN ON SUSPENSION Data set HISTORY STUDENT STUDENT MASTER Output To FMT GRP REG TCC-NOCHARGE-ACT-FEE Discription USED TO INDICATE STUDENT SHOULD NOT BE CHARGED AN ACTIVITY FEE Size/Type 001 ALPHANUMERIC Codes ' ' - CHARGE FEE THIS TERM ON ALL CREDITS 'N' - CHARGE FEE THIS TERM ON ALL CREDITS 'Y' - DO NOT CHARGE FEE Data set STUDENT EXTEND SEGMENT (TYPE 90 THRU 99, KEY IS '9YYT') Output To FIN GRP REC REG VET TCH-FIELD-HOURS Discription NUMBER OF SEMESTER HOURS EARNED IN TEACHING FIELD Size/Type 004 NUMERIC COMP-3 S9(3)V9 Data set PERSONNEL EDUCATION Output To PER TEACH-FIELD1 Discription FIRST TEACHING AREA Size/Type 006 ALPHANUMERIC Codes CODE XXXXXX FOR NOT DESIGNATED SEE CLASSIFICATION OF INSTRUCTIONAL PROGRAMS BY THE NATIONAL CENTER FOR EDUCATION STATISTICS Data set PERSONNEL FACULTY Output To PER TEACH-FIELD2 Discription SECOND TEACHING AREA Size/Type 006 ALPHANUMERIC Codes CODE XXXXXX FOR NOT DESIGNATED SEE CLASSIFICATION OF INSTRUCTIONAL PROGRAMS BY THE NATIONAL CENTER FOR EDUCATION STATISTICS Data set PERSONNEL FACULTY Output To PER TEACH-FIELD3 Discription THIRD TEACHING AREA Size/Type 006 ALPHANUMERIC Codes CODE XXXXXX FOR NOT DESIGNATED SEE CLASSIFICATION OF INSTRUCTIONAL PROGRAMS BY THE NATIONAL CENTER FOR EDUCATION STATISTICS Data set PERSONNEL FACULTY Output To PER TEACHING-LOAD Discription INDICATES FACULTY CONTRACT TYPE Size/Type 001 ALPHANUMERIC Codes 1 - FULL-TIME (9 MONTH TEACHING FACULTY) 2 - STAFF (12 MONTH NON-TEACHING FACULTY AND 12 MONTH ADMINISTRATIVE FACULTY) (CONSIDERED PART-TIME FACULTY) 3 - PART-TIME FACULTY (LECTURERS) 4 - FULL-TIME OVERLOAD WITH PAY 5 - STAFF OVERLOAD WITH PAY (CONSIDERED PART-TIME FACULTY) 6 - FULL-TIME (12 MONTH TEACHING FACULTY) 7 - CCIA (CONSIDERED PART-TIME FACULTY) Data set CLASS DETAIL INSTRUCTOR MASTER CEU CLASS DETAIL Output To CEN CEU FAC PAS PER REF REG SCH SUB UPD VET TERM-ADMISSION Discription THE TERM THE STUDENT PLANS TO ENROLL Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set CEU STUDENT MASTER Output To CEU TERM-BUDGET Discription USED TO FREEZE THE BUDGET CODE WHICH IS USED FOR THE AWARD CALCULATIONS FOR THE TERM Size/Type 001 ALPHANUMERIC Codes A - J TO BE USED AS DESIRED BY INDIVIDUAL COLLEGES Data set PELL QUARTER TOTAL SEGMENT Output To FIN REC TERM-DATA-CODE Discription TERM PORTION OF KEY FOR TRMDATA SEGMENT Size/Type 001 ALPHANUMERIC Codes VALID 1-DIGIT TERM Data set TRMDATA Output To REC TERM-DATA-KEY Discription YEAR-TERM KEY FOR TRMDATA SEGMENT Size/Type 003 ALPHANUMERIC Codes YYT WHERE YY=YEAR T=TERM Data set TRMDATA Output To REC TERM-DATA-YEAR Discription YEAR PORTION OF KEY FOR TRMDATA SEGMENT Size/Type 002 ALPHANUMERIC Codes VALID 2-DIGIT YEAR Data set TRMDATA Output To REC TERM-FIRST-ENROL Discription THE TERM THE STUDENT FIRST ENROLLED Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set CEU STUDENT MASTER Output To CEU TERM-FIRST-VALID Discription FIRST TERM COURSE IS TAUGHT Size/Type 003 ALPHANUMERIC Data set CEU COURSE MASTER Output To CEU TERM-ID Discription TERM OF CLASS, TERM STUDENT TOOK PLACEMENT TEST Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - TERM 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set STUDENT TEST DETAIL PERSONNEL CONTRACT Output To TRK PER TERM-INDEX Discription USED TO FREECE THE ELIGIBILITY INDEX WHICH IS USED FOR THE AWARD CALCULATIONS FOR THE TERM Size/Type 004 ALPHANUMERIC Codes X(4) - RIGHTMOST 4 BYTES OF PELL-ELIGIBILITY-INDEX Data set PELL QUARTER TOTAL SEGMENT Output To FIN REC TERM-LAST-ACTIVE Discription THE TERM THAT THE SEGMENT WAS LAST 'ACTIVE' FOR Size/Type 003 ALPHANUMERIC Codes YYT WHERE: YY - YEAR T - TERM CODE 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set ACCOUNT MASTER Output To FIN REC REF TERM-LAST-ENROL Discription THE TERM THE STUDENT LAST ENROLLED Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set CEU STUDENT MASTER Output To CEU TERM-LAST-VALID Discription LAST TERM A COURSE MAY BE TAUGHT Size/Type 003 ALPHANUMERIC Data set CEU COURSE MASTER Output To CEU TERM-NUMBER Discription THE NUMBER OF THE TERM FOR WHICH THE COURSE IS REQUIRED Size/Type 001 ALPHANUMERIC Data set CURRICULUM REQUIREMENT CURRICULUM EQUIVALENT STUDENT HISTORY SUBSTITUTION Output To TRK TERMINATION-DATE-FULL Discription DATE OF EMPLOYEE TERMINATION Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY TERMINATION-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER TEST-CAMPUS Discription CAMPUS ON WHICH THE TEST WAS ADMINISTERED. Size/Type 001 ALPHANUMERIC. Data set STUDENT TEST DETAIL Output To TRK TTR TEST-ID Discription STUDENT PLACEMENT TEST IDENTIFIER CODE Size/Type 002 ALPHANUMERIC Data set CONTROL TEST STUDENT TEST DETAIL Output To CEN FMA REF REG TRK PAS SCH TEST-SCORE Discription SCORE ON THE TEST BY A STUDENT Size/Type 003 NUMERIC PIC 999 Data set STUDENT TEST DETAIL Output To CEN FMA REF REG TRK TEST-TITLE Discription TITLE OF PLACEMENT TEST Size/Type 030 ALPHANUMERIC Data set CONTROL TEST Output To REF REG TRK TIME-STAMP Discription TIME (HHMMSS) THE SEGMENT WAS CREATED OR LAST MODIFIED Size/Type 008 ALPHANUMERIC Data set CEU CHARGE CARD STUDENT REGISTRATION STUDENT DROP REGISTRATION (-DR) STUDENT ACCOUNT DETAIL CEU ACCOUNT DETAIL ALL FINANCIAL AID DATABASE SEGMENTS EXCEPT FINEXTEN Output To REC TTR FIN REG TIMESHEET-DATE-FULL Discription DATE OF PAY PERIOD FOR WHICH AN EMPLOYEE'S TIME SHEET WAS LAST RECEIVED. ALTHOUGH A PAY PERIOD DATE IS ENTERED, IT IS POSTED WHEN THE TIME SHEET IS ACTUALLY RECEIVED. Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY TIMESHEET-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY NOTE: 999999 IS CODE FOR EMPLOYEES NOT REQUIRED TO TURN IN TIME SHEETS Data set PERSONNEL MASTER Output To PER TOEFL-SCORE Discription TEST SCORE FOR TOTAL ENGLISH AS A FOREIGN LANGUAGE. Size/Type 003 ALPHANUMERIC. Data set STUDENT HIGH SCHOOL DEGREE Output To TRK TOT-ENCUMBRANCE Discription TOTAL AMOUNT ENCUMBERED YEAR-TO-DATE Size/Type 009 NUMERIC S9(7)V99 COMP-3 Data set ACCOUNTING BUDGET Output To ACC TOT-EXPENDITURE Discription TOTAL AMOUNT EXPENDED YEAR-TO-DATE Size/Type 009 NUMERIC S9(7)V99 COMP-3 Data set ACCOUNTING BUDGET Output To ACC TOTAL-HOURS Discription TOTAL HOURS EARNED AT INSTITUTION Size/Type 004 NUMERIC COMP-3 S9(3)V9 Data set PERSONNEL EDUCATION Output To PER TOTAL-SERVICE-DATE-FULL Discription DATE USED TO COMPUTE YEARS OF TOTAL STATE SERVICE Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY TOTAL-SERVICE-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER TOTAL-STATE-SERVICE Discription THE TOTAL NUMBER OF YEARS OF STATE EMPLOYMENT Size/Type 002 NUMERIC 9(2) Data set PERSONNEL MASTER Output To PER TRAN-CR-APPL Discription TOTAL TRANSFER CREDITS APPLICABLE TO A DEGREE Size/Type 005 NUMERIC PIC 999V99 Data set HISTORY GRADUATE STUDENT GRADUATE MASTER Output To GRD GRP TRAN-CR-PEND Discription TRANSFER CREDITS PENDING FOR THIS DEGREE Size/Type 005 NUMERIC PIC 999V99 Data set HISTORY GRADUATE STUDENT GRADUATE MASTER Output To GRD TRAN-DATE Discription TRANSACTION DATE Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY IS YEAR MM IS MONTH DD IS DAY Data set ACCOUNTING BUDGET TRANSACTIONS Output To ACC TRANS-COURSE-ID Discription IDENTIFIES THE TRANSFER COLLEGE'S COURSE, EXPRESSED IN THEIR FORMAT, TO WHICH A VCCS COURSE IS EQUIVALENT. Size/Type 010 ALPHANUMERIC Data set TRANSFER MATCH Output To GRP TRANS-SECOND-ID Discription IDENTIFIES A SECOND TRANSFER COLLEGE COURSE WHEN TWO COURSES ARE REQUIRED TO BE EQUIVALENT TO ONE VCCS COURSE. Size/Type 010 ALPHANUMERIC Data set TRANSFER MATCH Output To GRP TRANSACTION-CODE Discription CODE OF TRANSACTION Size/Type 006 ALPHANUMERIC Data set CONTROL SECURITY CONTROL TRANSACTION Output To MST TRANSACTION-NAME Discription NAME OF TRANSACTION FOR ONLINE MENU Size/Type 030 ALPHANUMERIC Data set CONTROL TRANSACTION Output To DOC MST TRANSCRIPT-AUDIT-CNTL Discription INDICATES IF DATA STORED IN HISTORY DATABASE FOR THE STUDENT IS COMPLETE, INCOMPLETE, ACCURATE OR INACCURATE. Size/Type 002 ALPHANUMERIC Codes 00 - RECORD VALIDATED. RECORD CREATED AND MAINTAINED BY SYSTEM 01 - RECORD VALIDATED. THE STUDENT RECORD HAS BEEN AUDITED AND VALIDATED 02 - RECORD COMPUTER VALIDATED. THE STUDENT RECORD HAS PASSED ALL PROGRAM EDITS GENERATED BY THE ONE-TIME BATCH VALIDATION PROGRAM AND IS CONSIDERED TO BE ACCURATE AND COMPLETE 03 - RESERVED FOR FUTURE USE 04/29 - RECORD VALIDATED - COLLEGE DEFINED. 30 - RECORD NOT VALIDATED. A PORTION OR ENTIRE RECORD RECOVERED FROM SIP HISTORY TAPES 31 - RECORD NOT VALIDATED. STUDENT HAS RECORDS PRIOR TO THE FIRST QUARTER STORED ON THE DATABASE 32 - RECORD NOT VALIDATED. STUDENT'S CUMMULATIVE GPA INCLUDED CREDIT HOURS NOT GENERATED FROM VCCS TRANSFER COURSES 33 - RECORD NOT VALIDATED. STUDENT RETURNED UNDER PROGRAM NEW START 34 - RECORD NOT VALIDATED. STUDENT HAS REPEATED CLASSES 35/95 - RESERVED FOR FUTURE USE 96 - RECORD NOT VALIDATED. RETURNING STUDENT WITH NO COMPUTER RECORD 97 - RECORD NOT VALIDATED. THE STUDENT FALLS INTO A COMBINATION OF THE NOT VALIDATED CONDITIONS AS DESCRIBED BY CODES 31/96 98 - RECORD NOT VALIDATED BY COMPUTER. THE RECORD COULD NOT BE VALIDATED BY THE ONE-TIME BATCH VALIDATION PROGRAM FOR REASONS OTHER THE DESCRIBED BY CODES 31/96 99 - RECORD NOT VALIDATED. THE STUDENT RECORD HAS BEEN AUDITED AND WAS UNABLE TO BE VALIDATED FOR REASONS OTHER THAN DESCRIBED BY CODES 31/97. AN EXAMPLE OF THIS WOULD BE INSTANCES WHERE ALL OR PART OF THE STUDENT'S MANUAL RECORDS WERE UNOBTAINABLE Data set HISTORY STUDENT STUDENT MASTER Output To FMT GRD GRP REG TRANSFER-COLLEGE-FICE Discription FICE CODE OF TRANSFER COLLEGE Size/Type 006 ALPHANUMERIC Data set CONTROL TRANSFER COLLEGE HISTORY TRANSFER COLLEGE PERSONNEL EDUCATION Output To GRP PER REF REG STU SUB TRK TRANSFER-CREDIT-HOURS Discription TOTAL CREDITS TRANSFERRED Size/Type 004 NUMERIC 99V99 Data set HISTORY TRANSFER COURSE Output To FIN GRP REG TRK TRANSFER-DATE-FULL Discription DATE EMPLOYEE TRANSFERRED FROM ANOTHER STATE AGENCY Size/Type 008 ALPHANUMERIC Codes CCYYMMDD WHERE: CC IS THE CENTURY TRANSFER-DATE YY IS THE YEAR MM IS THE MONTH DD IS THE DAY Data set PERSONNEL MASTER Output To PER TRANSFER-HOURS Discription CREDIT HOURS A STUDENT CARRIES THAT WERE EARNED AT OTHER COLLEGES Size/Type 005 NUMERIC PIC 999V99 Data set HISTORY STUDENT STUDENT MASTER Output To CEN FIN FMT GRD GRP REC REG STU TRK TTR-ID Discription THIS CODE IS USED TO CROSS REFERENCE THE CLASS TO ITS TOUCH-TONE REGISTRATION ID. Size/Type 007 ALPHANUMERIC Codes YYTNNNN WHERE: YY - YEAR T - TERM CODE 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL NNNN - UNIQUE 4 DIGIT TTR CODE Data set CLASS MASTER CEU CLASS MASTER Output To CEU SCH TTR TUITION-CHARGED-FLAG Discription INDICATES WHETHER TUITION/FEES CAN BE CHARGED TO AID PROGRAM THROUGH ACCOUNTS RECEIVABLE SYSTEM Size/Type 001 ALPHANUMERIC Codes Y - TUITION/FEES CAN BE CHARGED THROUGH ACCOUNTS RECEIVABLE N - TUITION/FEES CAN NOT BE CHARGED THROUGH ACCOUNT RECEIVABLE Data set CONTROL FIN AID PROGRAM Output To FIN TUITION-CODE Discription INDICATES HOW A STUDENT REGISTERED FOR A CLASS Size/Type 001 ALPHANUMERIC Codes 'I' - INSTATE 'O' - OUTSTATE 'C' - INSTATE CONTRACT 'D' - OUTSTATE CONTRACT (EFFECTIVE FALL 1999) 'S' - OUTSTATE PAYING INSTATE RATES 'X' - OUTSTATE PAYING SPECIAL RATES (NO LONGER USED) Data set STUDENT REGISTRATION Output To FIN GRP REC REG VET TUITION-EFFECT-DATE Discription DATE WHICH STUDENT BEGINS ELIGIBILITY FOR SPECIAL TUTION RATES Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE: YY - YEAR MM - MONTH DD - DAY Data set HISTORY STUDENT STUDENT MASTER Output To FIN FMT REC REG STU TUITION-FLAG Discription FLAG TO SHOW IF COMPANY SPONSORED STUDENT IS RESPONSIBLE FOR HIS OWN TUITION. (ONLY IF SPONSOR CODE IS BILLABLE) Size/Type 001 ALPHANUMERIC Codes BLANK = NO Y = YES Data set CEU CLASS MASTER Output To CEU TUITION-INVOICE-MAILED Discription USED TO INDICATE IF THE TUITION-INVOICE-MAILED-AMT WAS UPDATED Size/Type 001 ALPHANUMERIC Codes ' ' - TUITION-INVOICE-MAILED-AMT = ZEROS 'N' - TUITION-INVOICE-MAILED-AMT = ZEROS 'Y' - TUITION-INVOICE-MAILED-AMT UPDATED DURING INVOICE (REC440) Data set STUDENT EXTEND SEGMENT (TYPE 90 THRU 99, KEY IS '9YYT') Output To REC STU TUITION-INVOICE-MAILED-AMT Discription USED TO INDICATE IF STUDENT HAS BEEN SENT AN INVOICE AND IF THE AMOUNT DUE HAS CHANGED SINCE THE LAST RUN OF INVOICES. Size/Type S9(05)V99 COMP-3 Size/Type STUDENT EXTEND SEGMENT (TYPE 90 THRU 99, KEY IS '9YYT') Output To REC STU TUITION-MAX-CREDITS Discription NUMBER OF CREDIT HOURS BEYOND WHICH MAXIMUM IS APPLIED Size/Type 005 NUMERIC PIC 9(3)V99 Data set CONTROL CALENDAR Output To NO SUB-SYSTEMS FOUND TUITION-QUARTERS Discription FROM-THROUGH QUARTERS FOR WHICH TUITION RATES ARE EFFECTIVE Size/Type 006 ALPHANUMERIC Codes YYQYYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set CONTROL CALENDAR Output To NO SUB-SYSTEMS FOUND TUITION-RATE(CEU) Discription CEU STUDENT TUITION Size/Type 005 NUMERIC PIC S9(3)V99 Data set CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION CEU CLASS MASTER Output To CEU TUITION-RATE Discription THE AMOUNT THE STUDENT CAN BE CHARGED FOR TUITION, FOR A TUITION REVENUE CODE Size/Type 005 NUMERIC PIC 9(3)V99 Data set REGISTER SEGMENT Output To FIN REC REF TUITION-RATE-IN Discription NO LONGER USED (V7.00) TUITION-RATE-OUT Discription NO LONGER USED (V7.00) TUITION-REV-CATEGORY Discription CATEGORY WHICH IDENTIFIES WHY AN OUT OF STATE STUDENT QUALIFIES FOR INSTATE RATES Size/Type 001 ALPHANUMERIC Codes ' ' - UNKNOWN OR NOT APPLICABLE '1' - NON-RESIDENT WORKING IN VIRGINIA '2' - DEPENDENT OF DOMICILED PARENT '3' - MILITARY SPOUSE EXCEPTION '4' - DEPENDENT OF MILITARY SPOUSE EXCEPTION '5' - DEPENDENT OF NON-RESIDENT WORKING IN VIRGINIA Data set STUDENT MASTER Output To FMT REG STU TUITION-REV-CODE Discription TERM CODE FOR WHICH INSTATE RATES EXPIRE FOR AN OUT OF STATE STUDENT Size/Type 001 ALPHANUMERIC Codes VALID TERM-CODE '1' - WINTER '2' - SPRING '3' - SUMMER '4' - FALL Data set STUDENT MASTER Output To FMT REG STU TUITION-REV-TERM Discription TERM FOR WHICH INSTATE RATES EXPIRE FOR AN OUT OF STATE STUDENT Size/Type 003 ALPHANUMERIC Codes FORMAT YYT WHERE YY - YEAR T - TERM Data set STUDENT MASTER Output To CON FIN FMT REC REG STU VET TUITION-REV-YR Discription YEAR FOR WHICH INSTATE RATES EXPIRE FOR AN OUT OF STATE STUDENT Size/Type 002 ALPHANUMERIC Codes FORMAT YY WHERE YY - YEAR Data set STUDENT MASTER Output To FMT REG STU TUITION-STMT-FLAG Discription INDICATES IF TUTION STATMENT HAS BEEN SENT FOR THIS REGISTRATION Size/Type 001 ALPHANUMERIC Codes 'Y' - TUITION STATEMENT HAS BEEN MAILED FOR THIS REGISTRATION ' ' - TUITION STATEMENT HAS NOT BEEN MAILED FOR THIS REGISTRATION Data set HISTORY STUDENT REGISTRATION STUDENT REGISTRATION Output To REC TUITION-STMT-MAILED Discription CODE TO INDICATE IF TUITION STATEMENT HAS BEEN MAILED Size/Type 001 ALPHANUMERIC Codes 1 - NOT PRINTED 2 - PRINTED Data set HISTORY STUDENT STUDENT MASTER CEU STUDENT MASTER Output To CEU FMT REG UPD TUITION-TYPE Discription ACCOUNT CODE - TEMPORARILY USED BY TCC Size/Type 004 ALPHANUMERIC Codes ANY VALID ACCOUNT CODE Data set HISTORY STUDENT STUDENT MASTER Output To CEU FMT REC REG TWO-TWO-CURR Discription INDICATES IF STUDENT IS IN A '2+2' CURRICULUM MASTER Size/Type 006 ALPHANUMERIC Codes VALID '2+2' INSTITUTION CODE Data set HISTORY STUDENT STUDENT MASTER Output To CEN FMT GRD REG STU TWO-YR-TCH-EXP Discription TOTAL YEARS TEACHING EXPERIENCE AT A TWO-YEAR INSTITUTION Size/Type 004 NUMERIC COMP-3 S9(2)V99 Data set PERSONNEL FACULTY Output To PER TYPE-RECORD Discription TYPE RECORD AS DEFINED BY CHART OF ACCOUNTS Size/Type 001 ALPHANUMERIC Codes '1' - ENCUMBRANCE '2' - ENCUMBRANCE '3' - EXPENDITURE Data set ACCOUNTING BUDGET TRANSACTIONS Output To ACC UPDATE-DATE Discription JULIAN DATE WITH CENTURY (CCYYDDD) THAT THE SEGMENT WAS CREATED OR LAST MODIFIED Size/Type 007 NUMERIC PIC 9(7) COMP-3. Data set STUDENT ACCOUNT DETAIL STUDENT DROPPED REGISTRATION (-DR) STUDENT OBLIGATION STUDENT OBLIGATION AUDIT STUDENT REGISTRATION CEU STUDENT REGISTRATION ALL FINANCIAL AID DATA BASE SEGMENTS EXCEPT FINEXTEN Output To CEN CEU FIN REC UPD USE-SPECIAL-TUIT-RATE Discription THIS CODE INDICATES IF SPECIAL TUITION RATE SHOULD BE USED WHEN CALCULATING TUITION DUE FOR THE STUDENT FOR THE TERM. Size/Type 001 ALPHANUMERIC Codes BLANK - DO NOT USE SPECIAL RATE N - DO NOT USE SPECIAL RATE Y - USE SPECIAL RATE Data set STUDENT EXTEND SEGMENTS (TYPE 90 THRU 99, KEY IS '9YYT') Output To GRP REG USER-ID Discription USER NAME (ON-LINE PROGRAMS) OR PROGRAM NAME (BATCH PROGRAMS) THAT CREATED OR LAST MODIFIED SEGMENT. Size/Type 008 ALPHANUMERIC Data set STUDENT REGISTRATION STUDENT DROP REGISTRATION (-DR) STUDENT ACCOUNT DETAIL CEU ACCOUNT DETAIL ALL FINANCIAL AID DATABASE SEGMENTS EXCEPT FINEXTEN Output To REC FIN REG USER-NAME(2) Discription THE NAME OF THE INDIVIDUAL TO WHOM THE PRINTER PRINTER DEVICE IS ASSIGNED Size/Type 020 ALPHANUMERIC Data set CONTROL PRINTER Output To MST USER-NAME Discription NAME OF USER FOR TRANSACTION Size/Type 030 ALPHANUMERIC Data set CONTROL SECURITY Output To MST STU USER-RECORDS Discription USER DEFINED RECORDS OF VARIABLE LENGTH Size/Type 094 ALPHANUMERIC Data set STUDENT USER DETAIL Output To NO SUB-SYSTEMS FOUND USERID Discription AN EMPLOYEE'S COMPUTER USERID FOR USE ON OFFICE VISION PHONE DIRECTORIES. Size/Type 008 ALPHANUMERIC. Data set PERSONNEL MASTER Output To PER VA-ACTIVITY-FLAG Discription INDICATES WHETHER A 1999B SHOULD BE PRINTED FOR A VETERAN BECAUSE HE HAS DROPPED OR ADDED A CLASS Size/Type 001 ALPHANUMERIC Codes 0 - HAS NOT DROPPED OR ADDED A CLASS 1 - HAS DROPPED OR ADDED A CLASS - PRINT 1999B Data set HISTORY STUDENT STUDENT MASTER Output To CEU FMT REG VET VA-PAY-FLAG Discription INDICATES IF CLASS IS ELIGIBLE FOR VA PAYMENT Size/Type 001 ALPHANUMERIC Codes 'Y' - CLASS IS ELIGIBLE FOR VA PAYMENT ' ' - CLASS IS NOT ELIGIBLE FOR VA PAYMENT Data set CLASS MASTER Output To SCH REC VALIDATE-PROCESS-STATUS-FLAG Discription INDICATES STATUS OF THE PROCESS OF VALIDATING THE STUDENT'S SAR INFORMATION Size/Type 001 ALPHANUMERIC Codes A - INFORMATION WAS ACCURATE C - FINANCIAL AID OFFICE HAS CALCULATED AWARD N - STUDENT DOES NOT HAVE TO BE VALIDATED R - STUDENT MUST BE RE-PROCESSED T - STUDENT TOTALS WITHIN TOLERABLE LIMITS W - HAVE INFORMATION WITHOUT DOCUMENTATION Data set FINANCIAL AID MASTER Output To FIN VALIDATION-CODE Discription THE CODE GIVEN BY THE CASH REGISTER, INCLUSIVE OF THE VALIDATION NUMBER, DATE, CAMPUS, REVENUE CODE, AND REGISTER NUMBER Size/Type 016 ALPHANUMERIC Codes CYYMMDDVVVVVNRRR WHERE: C - CAMPUS CODE YY - YEAR MM - MONTH DD - DAY VVVVV - VALIDATION NUMBER N - REGISTER NUMBER RRR - REVENUE CODE Data set STUDENT ACCOUNT Output To REC REG VCCS-COURSE-ID Discription IDENTIFIES THE COURSE TO WHICH A TRANSFER COURSE IS EQUIVALENT. Size/Type 007 ALPHANUMERIC Codes DDDDNNN WHERE: DDDD - DEPARTMENT (EG. ENGL, MATH, DAPR) NNN - COURSE NUMBER Data set TRANSFER MATCH Output To GRP VCCS-TEACH-EXP Discription TOTAL YEARS OF TEACHING IN VCCS FOR A FACULTY MEMBER Size/Type 004 NUMERIC COMP-3 S9(2)V99 Data set PERSONNEL FACULTY Output To PER VEHICLE-DECAL-YR Discription YEAR OF VEHICLE DECAL Size/Type 002 NUMERIC PIC 99 Data set STUDENT VEHICLE Output To NO SUB-SYSTEMS FOUND VEHICLE-LICENSE-NUMBER Discription VEHICLE LICENSE NUMBER Size/Type 010 ALPHANUMERIC Codes SSXXXXXXXX WHERE: SS - STATE XXXXXXXX - NUMBER Data set STUDENT VEHICLE Output To NO SUB-SYSTEMS FOUND VEHICLE-PERMIT-NUMBER Discription TYPE AND NUMBER OF STICKER PLACED ON CAR Size/Type 006 ALPHANUMERIC Codes ANNNNN WHERE: A - TYPE OF STICKER NNNNN - NUMBER Data set STUDENT VEHICLE Output To NO SUB-SYSTEMS FOUND VETERAN-BENEFIT-FLAG Discription INDICATES IF THE STUDENT REPORTED RECEIVING VETERAN BENEFITS ON HIS SAR Size/Type 001 ALPHANUMERIC Codes Y - THE STUDENT DID REPORT VA BENEFIT ON SAR Data set FINANCIAL AID MASTER Output To FIN VETERAN-BENEFIT-STATUS Discription STATUS WITH RESPECT TO ELIGIBILITY FOR VET BENEFITS Size/Type 001 ALPHANUMERIC Codes CODE MEANING 1 - ON BENEFITS 2 - NOT ON BENEFITS 3 - DEPENDENT ON BENEFITS 4 - ACTIVE DUTY MILITARY 5 - ACTIVE DUTY MILITARY SPOUSES 6 - ACTIVE DUTY MILITARY DEPENDENTS Data set HISTORY QUARTER HISTORY STUDENT STUDENT MASTER STUDENT QUARTER Output To CEN FMT GRP REC REG SCH STU VET VETERAN-CERT Discription THE NUMBER OF CREDITS A VETERAN IS CERTIFIED TO TAKE Size/Type 002 ALPHANUMERIC Codes 01 - FULL TIME 02 - 3/4 TIME 03 - 1/2 TIME 04 - LESS THAN 1/2 TIME 05 - WITHDRAWN 06 - INACTIVE 07 - NO LONGER RECEIVING BENEFITS Data set HISTORY STUDENT STUDENT MASTER Output To CEU FMT GRP REG VET VETERAN-CHAPTER-CODE Discription THE CHAPTER CODE UNDER WHICH VETERANS RECEIVE BENEFITS Size/Type 003 ALPHANUMERIC Codes 30 - NEW G.I. BILL 30A - ACTIVE DUTY - NEW G.I. BILL 31 - VOCATIONAL REHABILITATION 32 - VEAP 32A - ACTIVE DUTY VEAP 34 - OLD G.I. BILL 34A - ACTIVE DUTY OLD G.I. BILL 35 - DEPENDENT 106 - RESERVES 901 - NON CONTRIBUTORY VEAP WITH POSSIBLE DEPEND. BENEFITS 903 - NON CONTRIBUTORY VEAP WITH NO DEPENDENCY BENEFITS Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG VET VETERAN-CLOCK-HR Discription THE NUMBER OF CLOCK HOURS FOR WHICH VETERAN IS CURRENTLY ENROLLED Size/Type 002 NUMERIC PIC 99 Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG VET VETERAN-CR-HRS Discription THE NUMBER CREDIT HOURS FOR WHICH VETERAN IS CURRENTLY ENROLLED Size/Type 002 NUMERIC PIC 99 Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG VET VETERAN-DEV-CLHR Discription THE NUMBER OF CLOCK HOURS ENROLLED IN DEVELOPMENTAL COURSES Size/Type 002 NUMERIC PIC 99 Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG VET VETERAN-DEV-CRHR Discription THE NUMBER OF DEVELOPMENTAL CREDIT HOURS FOR THE VETERANS Size/Type 002 NUMERIC PIC 99 Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG VET VETERAN-ENTITLE-CODE Discription THE VETERAN'S STATUS ACCORDING TO THE NEW DEVELOPMENTAL CREDIT HOURS Size/Type 001 ALPHANUMERIC Codes 00 - INACTIVE 01 - FULL-TIME 02 - 3/4 TIME 03 - 1/2 TIME 04 - LESS THAN 1/2 TIME Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG VET VETERAN-FILE Discription THE ASSIGNED NUMBER FOR VETERANS BY VET ADMINISTRATION Size/Type 010 ALPHANUMERIC Data set HISTORY STUDENT STUDENT MASTER Output To FMT GRP REC REG VET VETERAN-NCD-CLHR Discription NUMBER OF CLOCK HOURS ENROLLED IN NON COLLEGE LEVEL COURSES Size/Type 002 NUMERIC PIC 99 Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG VETERAN-NCD-CRHR Discription THE NUMBER OF NON COLLEGE LEVEL CR HOURS FOR THE VETERANS Size/Type 002 NUMERIC PIC 99 Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG VISA-NUMBER Discription VISA NUMBER OF INTERNATIONAL STUDENTS Size/Type 006 ALPHANUMERIC Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG STU VISA-TYPE Discription TYPE OF VISA Size/Type 002 ALPHANUMERIC Codes CODES FOR FIRST POSITION A - DIPLOMATIC B - VISITOR FOR BUSINESS/PLEASURE E - TREATY F - STUDENT - ACADEMIC PROGRAM G - REPRESENTATIVE OF INTERNATIONAL ORGANIZATION H - TEMPORARY WORKER OR TRAINEE I - REPRESENTATIVES IF FOREIGN INFORMATION MEDIA, SPOUSE, AND CHILDREN J - EXCHANGE VISITOR K - FIANCE OF U.S. CITIZEN (FOR 90 DAYS) K1 - FIANCE K2 - CHILD OF FIANCE (K1) L - INTRACOMPANY TRANSFEREE M - STUDENT - VOCATIONAL/NON-ACADEMIC PROGRAM N - NATO -OR- SPECIAL IMMIGRANT O - WORKERS OF EXTRAORDINARY ABILITY P - ALIEN WHO IS A ATHLETE OR ENTERTAINER IN THE U.S. TO PERFORM. Q - ALIEN IN A CULTURAL EXCHANGE PROGRAM. R - RELIGIOUS WORKERS Z - OTHER 1 - PERMANENT RESIDENT (NOT U.S CITIZENS; BUT IMMIGRANTS IN ALIEN STATUS) 11 - ALIEN WHO IS A PERMANET RESIDENT 12 - ALIEN WHO HAS A PERMANET RESIDENT WITH A EXPERATION DATE Data set HISTORY STUDENT STUDENT MASTER Output To CEN FMT REG STU VOCATIONAL-REHAB-AMOUNT Discription AMOUNT OF STUDENT'S VOCATIONAL REHAB BENEFIT Size/Type 007 NUMERIC PIC 9(5)V99 Data set FINANCIAL AID MASTER Output To FIN VOID-AMOUNT Discription AMOUNT OF VOIDS PROCESSED THROUGH REC040 Size/Type 005 NUMERIC PIC 9(7)V99 Data set REGISTER SEGMENT Output To REC VOID-CNTR Discription NUMBER OF VOIDS PROCESSED THROUGH REC040 Size/Type 005 NUMERIC PIC 9(5) Data set REGISTER SEGMENT Output To REC VOID-DATE(2) Discription JULIAN DATE (YYDDD) THE SEGMENT WAS VOIDEDD Size/Type 005 NUMERIC PIC 9(5) COMP-3. Data set STUDENT ACCOUNT SEGMENT Output To REC VOID-DATE Discription THE DATE A CHECK WAS VOIDED Size/Type 006 ALPHANUMERIC Codes YYMMDD WHERE YY - YEAR MM - MONTH DD - DAY Data set CSAP DISBURSEMENT GRANT/SCHOLARSHIP DISBURSEMENT LOAN DISBURSEMENT PELL DISBURSEMENT SEOG DISBURSEMENT Output To FIN VOUCHER-NO Discription VOUCHER NUMBER Size/Type 005 ALPHANUMERIC Data set ACCOUNTING BUDGET TRANSACTIONS Output To ACC WITHDRAW-NOTIFY-FLAG Discription INDICATES IF WITHDRAWAL NOTIFICATION CARD HAS BEEN PRINTED Size/Type 001 ALPHANUMERIC Codes BLANK - IF GRADE IS A 'W' PRINT A WITHDRAWAL CARD Y - A WITHDRAWAL CARD HAS BEEN PRINTED Data set HISTORY REGISTRATION STUDENT DROP REGISTRATION STUDENT REGISTRATION CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU REG UPD WITHDRAW-TYPE Discription INDICATES THE TYPE OF WITHDRAWAL Size/Type 001 ALPHANUMERIC Codes S - STUDENT A - ADMINISTRATIVE C - COLLEGE Data set HISTORY REGISTRATION STUDENT DROP REGISTRATION STUDENT REGISTRATION CEU STUDENT REGISTRATION CEU STUDENT DROP REGISTRATION Output To CEU FIN GRP REG UPD WORK-DTL Discription DATA TO BE USED BY PROGRAMS WRITING/READING INFORMATION TO WORK DATABASE Size/Type 041 ALPHANUMERIC Data set SISWORK DETAIL(SEQ) SISWORK DETAIL(UNSEQ) Output To CEU GRP LVE MAS REC REG STU WORK-RATING Discription EMPLOYERS RATING OF WORK QUALITY OF GRADUATE Size/Type 001 ALPHANUMERIC Codes 1 - VERY POOR 2 - POOR 3 - AVERAGE 4 - GOOD 5 - VERY GOOD Data set HISTORY VEDS Output To NO SUB-SYSTEMS FOUND WRITE-OFF-AMOUNT Discription WRITE OFF AMOUNT FOR FISCAL QUARTER Size/Type 005 NUMERIC PIC S9(7)V99 COMP-3 Data set ACCOUNT FISCAL Output To FIN REC WRITEOFF-CODE Discription WRITE-OFF CODE Size/Type 001 ALPHANUMERIC Codes W - THIS OBLIGATION IS WRITTEN-OFF BLANK - THIS OBLIGATION IS CURRENT (NOT WRITTEN-OFF) Data set STUDENT OBLIGATION NON-STUDENT OBLIGATION CEU STUDENT OBLIGATION STUDENT OBLIGATION AUDIT NON-STUDENT OBLIGATION AUDIT CEU STUDENT OBLIGATION AUDIT Output To CEN CEU CON FIN GRD GRP REC REG STU SUB YEAR-COMPLETED Discription YEAR BUILDING WAS COMPLETED Size/Type 004 ALPHANUMERIC Data set BUILDING MASTER Output To REF YEAR-H-S-GRAD-GED Discription YEAR STUDENT GRADUATED FROM HIGH SCHOOL OR GED Size/Type 002 ALPHANUMERIC Data set HISTORY STUDENT STUDENT MASTER Output To CEN FIN FMT REC REG STU TRK YEAR-LAST-COLL Discription THE YEAR STUDENT LAST ATTENDED COLLEGE Size/Type 002 ALPHANUMERIC Data set HISTORY STUDENT STUDENT MASTER Output To FMT REG STU YEAR-QTR-GRAD Discription YEAR AND QUARTER GRADUATION APPLIED FOR Size/Type 003 ALPHANUMERIC Codes YYQ WHERE: YY - YEAR Q - QUARTER 1 - WINTER 2 - SPRING 3 - SUMMER 4 - FALL Data set HISTORY GRADUATE STUDENT GRADUATE MASTER Output To ALU FIN GRD REG VET YEAR-R-T-D Discription YEAR OF RENOVATION, TERMINATION OR DEMOLITION (IF CONDITION IS 1 YEAR-R-T-D MUST BE SPACE ALL OTHER CONDITIONS MUST HAVE YEAR) Size/Type 002 ALPHANUMERIC Data set BUILDING MASTER Output To REF YRS-SERVICE Discription NUMBER OF YEARS OF STATE EMPLOYMENT Size/Type 002 NUMERIC 9(2) Data set PERSONNEL MASTER Output To PER ZIPCODE Discription CURRENT ZIP CODE Size/Type 009 ALPHANUMERIC Data set ACCOUNT MASTER CONTROL CAMPUS HISTORY STUDENT PERSONNEL MASTER STUDENT MASTER MASS MAIL DETAIL CEU STUDENT MASTER Output To ALU APP CEN CEU CON FIN FMT GRD GRP LIB MAS PER QUE REC REF REG STU TRK UPD VET