The email address you include should be your VCCS email address. It is very important that your email address be
correct. Spammers occasionally find this form. If you do not give a correct address, then it is possible that your
submission will be automatically deleted along with invalid submissions.
Please indicate these requirements in your own words:
**** Your response (insert your response beginning in the next line):
Basicly use my vccs email address and make sure that it is always correct so a number of problems will NOT occur.
#$&* (your response should have gone on the line above this one)
Task: `q002. It is rare that a valid submission gets deleted or overlooked. However it can happen. If you do not
include the information necessary to identify you (most importantly your access code and email address), your
submission will probably also go astray (an exception being Orientation assignments, which if submitted through the
appropriate form require only your email address).
The important point here is the following:
You should retain your original copy of every document you submit.
These are not typically large documents, and they are easy to handle. You should also therefore consider emailing
yourself a copy of each submitted document.
Restate the above in your own words,
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
Rarely do submissions get overlooked or deleted but can happen. Always enter correct information and save a copy of your submitted work at all times.
#$&* (your response should have gone on the line above this one)
Task: `q003. Other than the name and email address you enter when requested by the form, you should not include
any other identifying information on the form. This will ensure that, even in the unlikely event that someone
stumbles on your access page, there will be nothing on that page to identify you.
Please indicate this in your own words.
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
Never include personal information on any submission.
#$&* (your response should have gone on the line above this one)
Task: `q004. If you wish to maintain your privacy, then after accessing your information you should delete the
history of your browser and close the browser in order to maintain the security of your access page. In Internet
Explorer you do this by clicking on Tools > Internet Options > General and choosing to Clear History and Delete
Temporary Internet Files.
You should safeguard your code. However if despite your best efforts you have reason to believe your access code
has been compromised you may email the instructor from your VCCS account and request a new access code.
Please indicate your understanding of this advice in the box below:
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
Cover your own assets. Delete browsing history and close out internet window to prevent people from acessing your information.
Request new code if yours has been compromised.
#$&* (your response should have gone on the line above this one)
Task: `q005. Everything you submit should be submitted through a form. If your work is formatted (e.g., for a
lab report, because it contains graphs, or for some other reason) you may also 'back it up' by emailing the
formatted document, but the document should first be copied and pasted into the Submit Work form and submitted. If
everything has been done according to instructions, it is seldom necessary for the instructor to look at your
formatted file.
Please state this in your own words:
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
You may back a formated assignment up by emailing it but usually not needed if instructions are follwed correctly.
#$&* (your response should have gone on the line above this one)
Task: `q006. Keep the Thread: When sending messages don't assume that your instructor remembers the last message
you sent. If your present message is related to the previous message, or answers a question posed by the instructor
in a previous message, be sure you don't remove all that information when you send your new message. Your instructor
will have less time to spend on your work if it is often necessary to go back and research previous correspondence
to figure out what you are talking about. It is your responsibility to give the instructor everything required for a
useful response in one message.
For example if the instructor poses the question 'now what do you get when you divide $400 by $10 / hour', don't
send back a message that reads
Dear Instructor,
the answer is 40
Your student.
with nothing more in the message. Include the question, include your original work on the problem, and state your
answer in a format that makes it clear you understand what you are doing.
State this in your own words.
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
Always keep the thread of a message in all submittals. This shows everything that is going on from questions to answers
and is needed to know what is going on.
#$&* (your response should have gone on the line above this one)
STUDENT QUESTION REGARDING PREVIOUS:
Is it ok if we use the reply feature on emails? Or should we just submit a new form with previous correspondence
copied in.
INSTRUCTOR RESPONSE
The 'reply' function is probably the easier alternative, and unless you remove it the thread will be maintained. So
that's the preferred choice.
Task: `q007. Make it Self-Contained: When submitting any documents or question:
Make your message self-contained, so that it isn't necessary for the instructor to delay responses to other students
by searching out additional documents. (For example, answer a question posed in a previous communication from the
instructor by inserting it into a copy of that document. Other students are waiting for responses, so don't expect
your instructor to go back and look up the document.)
Be sure your document can be read efficiently by scrolling down the page, with no need to scroll right or left (this
will not generally be an issue, since almost all your work will be submitted through text forms where this is not a
problem)..
Explain your understanding of these requirements.
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
using reply is the preffed way of communicating via email because it keeps the thread. Always include everything including
documents that related to your question so time is not wasted.
#$&* (your response should have gone on the line above this one)
Task: `q008. Please understand that to make it possible to work individually with a large number of students, your
instructor works with you mainly by responding to your assignments and questions. Your instructor will generally not
initiate contact with you. It is your responsibility to initiate contact with the instructor by submitting
assignments and questions, and you can generally expect a reply to be posted by the end of the day after it is sent,
seven days a week.
An exception is when the instructor is out of town for a conference or on personal business; this typically happens
a handful of times during a term. There would also be an exception should in the event of injury or illness
(neither has interfered with the instructor's schedule in well over a decade of distance offerings but either
remains possible). In the event of a planned absence (usually not lasting more than three days) you should be
notified by email in advance so you can plan accordingly. In the event of an unplanned absence you would be
notified as promptly as possible.
If a reply is not posted within this time you should resubmit your work.
However if you do resubmit, be sure to indicate at the beginning that the work has already been submitted.
Please restate this in your own words.
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
Insturctor responds to submitted work usually by the end of the next day. Extenduation circumstances are rare and notified
in advance to students so they can plan accordingly. If you resubmit your work indicate at the begining of the document that
it has already been submitted once.
#$&* (your response should have gone on the line above this one)
Task: `q009. You will normally use web forms (e.g., the Submit Work form) to communicate information. However
some documents are formatted in such a way that the text-only format available on the form is not sufficient. In
this case you should still submit a text version of the document using the form, but you may also send a backup copy
using your VCCS student email.
Any email you send should contain access information in the precise format prescribed in the message you received
with your Access Code. This syntax should be copied and pasted, as indicated in that message, rather than being
typed in.
Any email should also identify your course (e.g., Mth 173 or Phy 121, etc). in its subject line.
Emails must be sent from your VCCS email account. Messages sent from other accounts may or may not receive
responses, but it will not be possible for the instructor to search such messages, and information sent from other
accounts risks being screened out by our network's SPAM filter.
Please indicate how you will include your course and access information when and if you send email messages:
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
Submitting assignments via email should always include all information used in the submit work form. Copy and paste the
syntax instead of tying it in.
#$&* (your response should have gone on the line above this one)
Task: `q010. Any document you submit to the instructor must be a word-processed document. It is not possible for
the instructor to efficiently insert comments into Excel documents, scanned documents or documents submitted on
paper or by fax.
Don't spread things over multiple documents (e.g., a word processed document with an explanation and a spreadsheet
document with some tables and graphs) but copy and paste everything into one document so the reader doesn't waste
time flipping from one document to the other.
Tables and graphs from Excel and other programs can be copied and pasted into word-processed documents.
Note that for most purposes graphs need to be described in words. the important skill is not the use of a computer
program to construct a graph, but your understanding of the essential properties and the meaning of the graph.
The only exception to this policy is tests, which are completed in an approved proctoring situation, and are done on
paper and in your handwriting (see also instructions previously provided regarding testing).
Please summarize your understanding of this policy.
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
Include at information in ONE document not multiple to avoid flipping through documents figuring out what goes with what.
Most of the time a descrition is wanted and not an actual graph.
#$&* (your response should have gone on the line above this one)
Task: `q011. It is usually much more efficient and effective for the instructor to work with you through forms and
your Access Page than face-to-face.
The instructor enjoys working face-to-face with students, but this is not feasible in an asynchronous course. It is
not possible to respond meaningfully to your submitted work, and at the same time to accommodate the desire of a
class full of asynchronous distance students for individual face-to-face meetings.
For this reason the instructor's office hours are conducted by responding to information received through forms, and
face-to-face meetings are normally restricted to matters that have already been addressed to the fullest possible
extent via electronic communication (e.g., access page and forms) and have proven impossible to resolve efficiently
by this means.
This policy makes it possible for the instructor to respond fully to your submitted work and to do so in a timely
manner. It also ensures that all students, local as well as non-local, get equal attention from the instructor.
Please explain this briefly in your own words.
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
If all else fails is the only time a face-to-face meeting will take place. Everything should be communicated electronicly
for equal attention and time constraint.
#$&* (your response should have gone on the line above this one)
Task: `q012. When you take a test you must submit the Test Taken Form (at the General Information page, just below
the Submit Work Form) to alert the instructor to be on the lookout for your test. If a test has gone astray (rare
but tests can be misrouted) we can more easily trace it if we know promptly that it's missing.
Please state this in your own words:
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
Must submit test taken form to inform the instructor that its coming. If it comes missing, promptly knowing it has been
taken increases chances of finding it.
#$&* (your response should have gone on the line above this one)
Task: `q013. Save all communications from the instructor; you're responsible for doing so. You are also
responsible for keeping track of what you have sent the instructor, who can provide more timely and more complete
responses if time isn't wasted rereading something re-sent by a student who wasn't weren't sure whether it was sent
in the first place. Once your work appears at your Access site (explained when you get your access code), however,
you may assume that it is safely stored in at least two places.
State this in your own words.
**** our response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
Basicly save everything, makes life a lot easier.
#$&* (your response should have gone on the line above this one)
Task: `q014.
If you submit a document and get a form confirmation, then the document has been received.
It might happen that you submit a document then realize you didn't submit your identifying information. If this
happens, then submit it once more, and be sure to carefully include your information. However, do your best to get
it right the first time.
Please respond with a statement detailing your understanding of the process of submitting a document.
**** Your response (insert your response beginning in the next line; the next line is blank and doesn't include the
#$... prompt):
When submitting work, do it correctly the first time so you do not have to subit it again.
#$&* (your response should have gone on the line above this one)
*#&!
&#Good responses. Let me know if you have questions. &#