2.1.2 VCCS System Office,
Chancellor, and System Office Organizational Chart
[Reference:
Section 2A - 2.9 Administrative Relationships and Responsibilities
–
B.
System Office/Chancellor - VCCS Policy Manual]
The Chancellor is the Chief Executive Officer of the Virginia
Community College System and Secretary to the State Board for
Community Colleges. It is the duty of the Chancellor to
formulate rules and regulations, and provide for assistance through
the system office as necessary for the proper performance of
the prescribed duties of the office. The State Board prescribes
the duties of the Chancellor, in addition to those duties otherwise
prescribed by law.
The State Board also approves the appointment by the Chancellor
of agents and employees as may be needed by the Chancellor and
the System Office in the exercise of the functions, duties, and
powers conferred and imposed by law and in order to effect a
proper organization to carry out their duties.
The purpose of the Virginia Community College System staff is
to assist the Chancellor in the exercise of his/her duties. This
is accomplished through the following three areas of activity:
1) providing support for the State Board for Community Colleges;
2) coordinating the administration of State Board policies and
supporting the twenty-three community colleges as they fulfill
the mission of the Virginia Community College System; and 3)
acting as liaison with external entities, the public, and state
and federal governments. page
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2.1.3 VCCS Professional Advisory Committees
Advisory Council of Presidents: The Advisory Council
of Presidents (ACOP) serves in an advisory capacity to the Chancellor
of the VCCS. It is the chief statewide advisory group, with the
community college presidents serving as the representatives of
their institutions. ACOP meets at the call of the Chancellor
to deliberate and make recommendations on items in a formal agenda
set by the Chancellor. The Advisory Council of Presidents has
three (3) standing committees: 1) Academic and Student Affairs;
2) Budget and Finance; and 3) Personnel.
These committees conduct detailed investigations into matters
referred by the Chancellor. Among these matters shall be recommendations
on system-wide policy changes which come to the Chancellor from
the Academic and Student Affairs Council, the Advisory Committee
of Chief Business Officers, and the Advisory Committee of Faculty.
Results of these detailed investigations are reported to the
full Council for deliberation and become the basis for subsequent
recommendations to the Chancellor. Each committee has as a major
responsibility, the identification of both current and future
issues.
As issues are identified, the standing committees forward them
in writing to the Chancellor's Planning Council, which consists
of the chairs of the three standing committees, at least two
additional presidents appointed by the Chancellor, and the Executive
Vice Chancellor. The Council also serves, upon request by the
Chancellor, as special advisors on matters that arise between
regularly scheduled meetings of the Advisory Council of Presidents.
As requested by the Chancellor, each standing committee interacts
periodically with the Planning Council to research and discuss
issues or evaluate Council recommendations related to the committee's
responsibilities.
Special ad hoc committees of deans, faculty, students, etc.,
may be appointed by the Chancellor to work with a standing committee
of the Council of Presidents on a specific issue.
Academic and Student Affairs Council: The Academic and
Student Affairs Council for the VCCS serves as an advisory body
on system-wide matters related to Academic Affairs and Student
Services. The Council meets at the call of the Vice Chancellor
for Academic Services and Research. Recommendations on
system-wide policy matters are forwarded to the Chancellor who
may present them to the appropriate committee of the Advisory
Council of Presidents for its consideration. The Chancellor shall
not implement system-wide policy recommendations coming from
the Academic and Student Affairs Council until the Advisory Council
of Presidents has reviewed the matters.
Advisory Committee of Deans of Financial and Administrative
Services and Business Managers: The Advisory Committee
of Deans of Financial and Administrative Services and Business
Managers for the VCCS serves as an advisory body on system-wide
matters related to Administrative and Fiscal Affairs. The Committee
meets at the call of the Vice Chancellor for Administrative
and Fiscal Affairs, who serves as the chairman. Recommendations
on system-wide policy matters are forwarded to the Chancellor
who may present them to the appropriate committee of the Advisory
Council of Presidents for its consideration. The Chancellor
shall not implement system-wide policy recommendations coming
from the Deans/Business Managers Committee until the Advisory
Council of Presidents has reviewed the matters. The Committee
shall also serve as a mechanism for the exchange of information
among the participants and for appropriate staff development
activities.
Advisory Committee of Faculty: The Advisory Committee
of Faculty serves in an advisory capacity to the Chancellor of
the VCCS on system-wide issues. The Committee meets at the call
of the Chancellor to deliberate and make recommendations on items
in a formal agenda set by the Chancellor. The Chancellor shall
not implement any system-wide policy recommendations coming from
the Faculty Committee until it has been reviewed by the Advisory
Council of Presidents.
Advisory Committee of Deans and Directors of Workforce Development
and Continuing Education: The Advisory Committee of Deans
and Directors of Workforce Development and Continuing Education
for the VCCS serves as an advisory body to the Vice
Chancellor of Workforce Development Services on system-wide
matters related to workforce development and continuing education.
The Committee meets at least three times a year at the call of
the Vice Chancellor for Workforce Development Services who serves
as chairperson. Proceedings of the Committee meetings, as well
as the exchange of information among the participants on credit,
non-credit, workforce, economic and community development initiatives,
will be posted at www.vccs.edu/workforce and
distributed to the Chancellor, the Chancellor' s staff, and the
Presidents. Recommendations on system-wide policy matters will
be forwarded by the Vice Chancellor to the Chancellor who will
channel them to appropriate entities (e.g., ACOP, Deans and Provosts,
State agencies, etc.) for further consideration, review, and/or
action.
Distance and Distributed Learning Committee: The Distance
and Distributed Learning Committee for the VCCS serves as an
advisory body to the Vice Chancellor of Academic Services and
Research on system-wide matters related to distance learning.
The Committee is comprised of one member per college selected
by the college president and meets at least three times a year
in person or electronically, at the call of the Chairman. The
proceedings of the Committee meetings, as well as the exchange
of information among the participants, will be posted at
www.vccs.edu
and distributed to the Chancellor, Vice Chancellor for Academic
Services and Research, the Chancellor's staff, and the Advisory
Council of Presidents (ACOP). Recommendations on system-wide
policy matters will be forwarded by the Vice
Chancellor of Academic Services and Research to the Chancellor
who will channel them to appropriate entities (e.g., Academic
and Student Affairs Council (ASAC), Advisory Council of Presidents
(ACOP), State agencies, etc., for further consideration, review,
and/or action.
2.1.4 Contact with
Other State Agencies
