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3.24 Contents
3.24.0 Commonwealth of Virginia Campaign (CVC)
http://www.cvc.virginia.gov/
The Commonwealth of Virginia Campaign (CVC)
is the voluntary employee charitable giving
program that raises funds for numerous
non-profit health and humanitarian
organizations throughout the state, the
nation, and the world. Contributions are tax
deductible and can be made in lump sum or by
payroll deduction. This is the charitable
giving program authorized by the
Commonwealth of operate within the state
workplace. The VHCC campaign is coordinated
by the Human Resource Office.
3.24.1 Electronic Mail, Computer and
Telephone Use –
DHRM Policy 1.75, Use of Electronic
Communications and Social Media
Many classified jobs provide access to
computer equipment and the Internet so that
employees can perform their work tasks.
Policy 1.75 expresses the general guidelines
for use of these systems and provides for
agencies to adopt more specific guidelines
that may be suitable to their needs. In
general, the equipment and systems should be
used for business purposes. Personal use
should be limited to minor occasions. Users
should expect their system use to be
monitored. Certain specified Internet uses,
such as transmitting obscene,
discriminatory, or fraudulent material, are
strictly forbidden at all times. The
specific VHCC policy, Computer Usage (Policy
5.14) may be accessed at
http://vhcc2.vhcc.edu/manual/sec5/manual_sec5_14.html.
Telephone use should follow a similar
pattern. The telephone is provided so that
employees can conduct state business.
Personal use should be limited and does not
include long distance calls. Lengthy or
frequent personal phone calls may constitute
an abuse of work time and may result in
disciplinary action under the Standards of
Conduct.
3.24.2 Gifts, Gratuities and Rewards
State employees are in a position of public
trust. They may not accept gifts,
gratuities, favors or rewards for any
service performed in connection with state
employment other than from the employing
agency. Likewise, it is unlawful for
employees to solicit, offer, or accept money
or any thing of value in exchange for
appointment or selection to a position at a
higher salary, or for special privilege with
any state agency. Violation of this policy
will be handled through the Standards of
Conduct.
3.24.3 Nepotism
The Code of Virginia (§2.2-3106) prohibits
(as a conflict of interest) supervision by
an employee of a member of his or her
immediate family. Immediate family includes
the spouse and any other person residing in
the same household as the employee who is a
dependent of the employee or of whom the
employee is a dependent.
3.24.4 Personal Appearance
Employees of the Commonwealth are expected
to come to work dressed and groomed
appropriately for the working conditions.
3.24.5 Political Activity
State employees may not campaign for
themselves or for anyone else during work
hours, nor can they use state equipment or
resources for political activities. Further,
no employee is to be rewarded or
discriminated against in any way for
participating or not participating in
political activities outside of the workday
and work place. Before beginning any
political activity, employees should
determine whether such activity violates the
Virginia Conflict of Interests Act (http://www.commonwealth.virginia.gov/StateGovernment/Conflict/conflict.cfm).
The political activities of employees in
state agencies that are funded in whole or
in part by federal loans or grants are
subject to the conditions of the Hatch Act,
a federal law limiting political activities
of government employees. If employed in a
position that receives any federal funds, an
employee may not: 1) stand as a candidate
for any public or political party elective
office in a partisan election (one in which
any candidate runs as representative of a
political party whose presidential candidate
received electoral votes in the preceding
presidential election); 2) directly or
indirectly coerce, attempt to coerce,
command, or advise a state or local officer
or employee to pay, lend, or contribute
anything of value for political purposes; or
3) use official authority or influence to
interfere with, or to influence, the results
of an election or nomination for office.
3.24.6 Privacy of Records –
DHRM
Policy 6.05, Personnel Records Disclosure
Personnel Records, maintained by Human
Resource Office, are the property of the
Commonwealth.
The Virginia Freedom of Information Act
(Code of Virginia §2.2-3700) provides that
an employee may have access to information
contained in his or her personnel records
with the exception of reference letters and
mental and medical records when the treating
physician has indicated that a review of
such records might be injurious to the
employee’s health. The contents of an
employee’s personnel file may be disclosed
to third parties only as provided in the
Virginia Freedom of Information Act, the
Privacy Protection Act, and Policy 6.05,
Personnel Records Disclosure.
If an employee applies for credit of any
kind that will require a credit check or
other investigations, the employee may give
written authorization to the Human Resource
Office to release the needed information.
3.24.7 Rights of Employees to Contact
Elected Officials
State employees shall not be prohibited or
restricted in expressing their opinions to
state or local elected officials on matters
of public concern, nor shall they be subject
to acts of retaliation because they have
expressed such opinions.
Matters of public concern-those matters of
interest to the community as a whole,
whether for social, political, or other
reasons including discussions that disclose
any (i) evidence of corruption, impropriety,
or other malfeasance on the part of
government officials; (ii) violations of
law; or (iii) incidence of fraud, abuse, or
gross mismanagement.
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