Each community college must also distribute all college publications to the Virginia State Library (20 copies). Each community college may distribute college publications to the Governor of Virginia and SCHEV.

7.1.6 College Graphics and System Identification page top

7.1.6.0 Logos

Each college is encouraged to develop its own distinct graphic identification symbol (logo). The use of the logo is left to the discretion of the college, but a uniform policy for its application within the given college should be adopted.

7.1.6.1 Seals

Use of college seals is encouraged. The seal is an official stamp of approval for documents such as transcripts and should be used on other items only when they are considered to be of an official nature.

7.1.6.2 System Identification

Colleges are encouraged, but not required, to use the words "Virginia Community College System" and/or identifying emblem in publications, letterheads, and audio visual presentations, etc.

7.1.7 Publication Policies and Procedures page top

7.1.7.0 Time for Publication

Each college may initiate its publications at the time most appropriate to the college.

7.1.7.1 Content

Each college shall be responsible for the content of its publications in accordance with provisions of State and Federal laws. Official policies, regulations, and procedures for the State Board for Community Colleges and the VCCS, however, shall be included verbatim.

7.1.7.2 V/TDD

A V/TDD (Voice/Telecommunications Device for the Deaf) number must be printed after the general telephone number on stationery, brochures, newsletters, and all public information and literature. The V/TDD number should also be listed with the State information operator.

7.1.7.3 Printing

All printing requests shall follow the regulations and procedures on printing established for all agencies of the Commonwealth of Virginia.

7.1.7.4 Design and Artwork

Each college will be responsible for the design of its publications and artwork with assistance provided by the Information Office of the Virginia Community College System. The Purchasing Section of the VCCS will assist in procuring art and design services. It is recommended that the college assign the responsibility of coordinating and directing all of the college's graphics, particularly in the art and printing areas, to one individual who may be referred as the college art and printing contact. The Director of Institutional Advancement has been assigned this responsibility at VHCC.

7.1.8 College Publications page top

7.1.8.0 Catalogs and Bulletins

Each college shall prepare a catalog or bulletin consistent with State and Federal policies, regulations, and procedures. The following information must be included in each college catalog:

1. a policy for equal opportunity/non-discrimination;
2. an accreditation statement;
3. a statement outlining the law which allows senior citizens free tuition for courses in public colleges and universities provided for by the Senior Citizens Higher Education Act;
4. a statement outlining the law which provides for free tuition and required fees for children of persons killed or disabled in war; and
5. a statement outlining the law which provides for free tuition and required fees for children of law enforcement officers, fire fighters, and rescue squad members killed in the line of duty.

7.1.8.1 Faculty Handbook

Each college shall prepare a faculty handbook consistent with State and Federal policies, regulations and procedures.

7.1.8.2 Student Handbook

Each college shall prepare a student handbook consistent with State and Federal policies, regulations, and procedures. In lieu of a separate handbook, however, colleges may include said information in the college catalog.

7.1.9 College Advertising page top

7.1.9.0 Advertising Information

Each college is expected and encouraged to provide prospective students with accurate and objective information about its programs and services.

7.1.9.1 Use of Public Funds

Under the General Provisions section of the Appropriations Act effective July 1, 1989, each college may use public funds for the development, preparation and dissemination of factual information about the following subject: academic programs; special programs for minorities; dates, times and procedures for registration; dates and times of course offerings; admissions requirements; financial aid; tuition and fee schedules; and other information normally distributed through the college catalog.

7.1.9.2 Presentation of Information

Information may be presented in any and all media, such as newspapers, magazines, television or radio in the form of news, public service announcements or advertisements. Other forms of acceptable presentation include brochures, pamphlets, posters, notices, bulletins, official catalogs, flyers available at public places and formal or informal meetings with prospective students.

7.1.9.3 Prohibited Promotion

Each college is prohibited from using public funds for the development, preparation, dissemination or presentation of any material intended or designed to induce students to attend by exaggerating or extolling the college's virtues, faculty, students, facilities or programs through the use of hyperbole. Artwork and photographs which exaggerate or extol rather than supplement or complement permissible information are prohibited. Mass mailings are generally prohibited; however, either mass mailings or newspaper inserts, but not both, may be used if other methods of distributing permissible information are not economically feasible in the college's local service area.

7.1.9.4 Compliance with Guidelines

The Chancellor of the VCCS and the president of each college are responsible for the respective college's compliance with this subsection.

7.1.10 Degrees, Diplomas, Certificates page top

The design of degrees, diplomas, and certificates must be approved by the State Board.

7.1.11 College Newspapers

Publication of college and student newspaper shall be at the discretion of the individual college.