Section 1 Introduction
1.1 Enabling Legislation
1.2 Virginia Community College System
- Purpose
- Definition of a Community College
- Service Region of VHCC
- Programs Mandated for the Colleges of the VCCS
- VCCS Mission & Values Statements
1.3 Virginia Highlands Community College
- Mission Statement
- Values Statement
- Types of Programs offered at VHCC
Section 2 Organization & Responsibility
2.1 Virginia Community College System
- VCCS Organizational Chart
- State Board for Community Colleges
- VCCS System Office
- VCCS Professional Advisory Committees
- Contact with State Agencies
- Coordination with SCHEV
2.2 Virginia Highlands Community College
- VHCC Structure and
Organizational Chart
- VHCC College Board
- VHCC Administrative Structure
- Other Key Positions
- VHCC Committee Structure
Section 3 Personnel
3.1 Categories of Employment
- Nine-Month Teaching Faculty
- Twelve-Month Professional Faculty
- Twelve-Month Administrative Faculty
- Restricted Faculty
- Permanent Part-Time Faculty
- Adjunct Faculty
- Classified Employees
- Wage Employees
3.2 Recruitment and Selection of
Personnel
- Introduction
- Conflict of Interest in Employment
- General Recruitment Procedures for
all Personnel
- Advertising the Position
- Selecting the Candidate
- Guidelines for Search Committees for
Faculty Positions
- Selecting a Candidate for a
Classified Staff Position
3.3 Academic Rank and Administrative
Titles
- Academic Rank
- Special Rank
- Professor Emeritus
- Use of Administrative Titles
3.4 Faculty Qualifications
- Qualifications for Academic Ranks
and Special Ranks
- Qualifications for Administrative
and Professional Faculty
- Qualifications for Adjunct Faculty
3.5 Faculty Appointments
- Definitions
- Appointment Proposal
- Restricted Faculty Appointments
- Employment of Adjunct Faculty
3.6 Faculty Responsibilities
- Classes
- Office Hours
- Teaching Faculty Assigned Temporary
Administrative/Professional Duties
- Additional Activities
- Professional Activities and
Contributions
- Academic Freedom and
Responsibilities
3.7 Faculty Evaluations
- Teaching Effectiveness
- VHCC Faculty Evaluation Policy
- Purpose
- Areas of Evaluation
- Evaluators and Weighing of Areas
Evaluators
- Sources of Information – Faculty
- Timetable
- Other Information
- Documentation
- Contingency Promotions
- Part time Faculty Responsibilities
- Appointment Proposal and Rank and
Salary Proposal
- Change of Status of Faculty
Personnel
- Normal Minimum Criteria for Faculty
Rank
- Procedures for Reallocation of
Administrative and Professional Faculty
Positions
3.8 Faculty Promotions
3.9 Faculty Compensation
- Nine-Month Faculty Salaries
- Nine-Month Faculty Summer Pay
- Nine-Month Faculty Summer Term
Partial Pay Plan
- Merit Pay
- Teaching Overloads
- Twelve-Month Administrative and
Professional Faculty Teaching Credit
Courses
- Teaching Non-Credit Community
Service Courses, Seminars, etc.
- Assistant to the Dean
- Work Load Credits for Adjunct
Faculty
- Outside Employment
- Professional Duties and Consulting
- VCCS Faculty Compensation Plan
- Administrative/Professional Faculty
Compensation Actions
- Procedures for Granting Faculty
Release Time
3.10 Faculty Leave
3.11 Educational Assistance Guidelines
- Purpose
- VCCS Policy on Educational Aid
- Goals of Professional Development
(Faculty) (VHCC Plan for Educational Aid
and Professional Development
3.12 Organization Changes
- Faculty Members Transferring Within
the VCCS
- Reduction in Staff for Faculty
- Reassignment of Administrative
and Professional Faculty
3.13 Faculty Sanctions - See
VCCS Policy Manual 3.12
3.14 Faculty Grievance Procedure -
See
VCCS Policy Manual Section 3.13
3.15 General Policies
3.16 Policies Pertaining to Presidents -
See
VCCS Policy Manual Section 3.15
3.17 Tenure
- Tenure and Related Appeal Procedure
of January 29, 1969
- Tenure
- Tenure Appeal Procedures
3.18 Classified Employees
- (Sections
3.18 through 3.26)
3.19 General Conditions of Employment
- Hours of Work
- Attendance
- Hiring Requirements
- Paycheck Information
- Probationary Period
- Overtime
- College Closings
- Outside Employment
- Alcohol and Other Drugs
- Safety and Security in the Workplace
- Layoff and Severance
- Compensation
- Performance Management and
Evaluations
3.20 Benefits and Programs
- Group Life Insurance
- Retirement Benefits
- Health Insurance
- Employee Assistance Program
- Virginia Sickness and Disability
Program (VSDP)
- Long Term Care Insurance
- Workers Compensation
- Deferred Compensation Plan (457
Plan)
- Wellness Program
- Leave Benefits (Paid and Unpaid)
- Employee Service Awards Program
- Employee Recognition Program
- Employee Suggestion Program
3.21 Equal Employment Opportunity (EEO)
3.22 Disciplinary Process
3.23 Employee Relations Issues
3.24 Miscellaneous Topics
- Commonwealth of Virginia Campaign
(CVC)
- Electronic Mail, Computer and
Telephone Use
- Gifts, Gratuities and Rewards
- Nepotism
- Personal Appearance
- Political Activity
- Privacy of Records
- Rights of Employees to Contact
Elected Officials
3.25 Chancellor’s Fellowship for
Classified Employees
3.26 Classified Staff Emeritus
Appointments
Section 4 Administrative
Rules and Regulations
- Expenditures of Funds
- Requisition of Supplies and Equipment
- Receipt of Money
- College Insurance
- Travel
- Establishment of Contract Administration
- Bookstore
- Campus Police
- Lockers
- Lost and Found
- Mail
- Maintenance and Custodial Services
(Buildings & Grounds)
- Motor Vehicles
- Secretarial Assistance
- Student Center
- Copy Center
- Telephones
- Campus Conduct
- Disruptive Student(s)
- Violent Attacks
- Responsibility for Campus Safety
- Emergencies
- Emergency Exit Drills
- Building Wardens
- Parking and Traffic Regulations
- County Ordinance on Parking
- Safety
- Use of Facilities
- Audio Visual Equipment and Materials
- Fixed Assets
- Office Furnishings
- Keys
- Facilities Maintenance Policy
4.5 Budget Development and Management
- Budget Policy
- State Funds Budgets
- Local Funds Budgets
- Grant Funds Budgets
- Bulletins and Bulletin Boards
- Sales and ServicesSelling on Campus
- Solicitation of Funds
- Vendors
- Emergency Closing
- Tobacco Regulations
- Intellectual Property Guidelines
(SCHEV) Intellectual Property Definitions
- Applicability of Intellectual Property
Policy
- Ownership of Intellectual Property
- Administration of Intellectual Property
Policy
- Intellectual Property Interest
Notification
- Protection and Commercialization of
Intellectual Property
- Intellectual Property Royalty Provisions
- Intellectual Property Dispute Resolution
- Transfers of Intellectual Property
Section 5 Educational
Programs
5.1 Types of Programs
5.2 Curricula
- Curricular Design for Degrees
- Diploma and Certificate Programs
- Graduation Requirements
- Graduation Honors
- Signatures on Awards
- Honorary Degrees
- Posthumous Degrees
5.3 Development of Programs and
Courses
- Review and Approval Procedures
- Procedures for Discontinuance of
Programs
- Review of Programs
- Course Listing in Master Course
File
- Local Curriculum Advisory
Committees
- Curricular Offerings
5.4 Master Course File and
College Catalog
5.5 Articulation
5.6 On-Campus/Off-Campus
Definitions
5.7 Academic Policies
- Grading System for
Credit Classes
- Academic Honors
- Examinations
- Withdrawal from a
Course
- Repeating a Course
- Academic Load
- Waiver of
Requirements
- Academic Standing
- Satisfactory
Progress
- Class Attendance
- Commencement
(Graduation)
5.8 Academic Calendar
5.9 Developmental Studies
- Credits Earned
- Course Level
- Developmental
Course Numbers
5.10 Documentation of
Course Content and
Student Progress
- Course of
Study
- Course
Folder
5.11 Faculty
Responsibility for
Course Development
and Implementation
- Course
Development
- Academic
Standards
- Classroom
Responsibilities
5.12 Course
Enrollment
Standards
5.13 Field Trip
Policy
5.14 Computers
and Computer
Information
Resources Usage
Policy
- Purpose
- Definitions
- Policy
- Procedures
- IT Security Policies and Enforcement
Procedures
5.15
Distance
Education
Policy
- Foreword
- Overview
- Mission
of
Distance
Education
- Needs
Assessment
- Marketing
- Presentation
Methods
- Faculty
- Instructional
Support
- Administration
- Selection
of
Distance
Education
Courses
from
Other
Sources
Part II:
Workforce
Development
Services
Policies
5.16 High Risk Instructional Program Safety
Policy
5.17
Apprenticeship
Related
Instruction
- Definition
- Authority
- Administrative
Guidelines
- Financial
Support
of
Apprenticeship
Related
Instruction
- Granting
College
Credit
for
Apprenticeship
Work
Experience
and
Related
Instruction
5.18
Continuing
(Adult)
Education
- Definitions
- Criteria for Applying the Continuing Education Unit
- Required Records and Reports
5.19 Non-Credit Grading Policy
- Recognition
- Grading System for Workforce Development Non-Credit Courses
- Grade Report
5.20 Community Services
- Types of Services
- Administrative Guidelines
- Financial Support
Part III. Miscellaneous
5.21 Substantive Change
- Substantive Change Notification Policy
Section 6 Student Development Services
6.1 Admissions
- Application for Admission
- General Admission to VHCC
- Admission to Specific Curricula
- Special Admission Requirements for International Students
- Students with Documented
Disabilities
- Admission Priorities
- Students Transferring from Other Colleges
- Transfer Between Curricula
- Health Information
- AIDS Policy
- E-mail Accounts
6.2 Student Domicile
6.3 Student Registration and Records
Registration
- Pre-registration
- Registration Procedures
- Late Registration Fee
- Add/Drop Procedures
- Withdrawal
Records
- Student Grade Reports
- Transcripts
- Student Permanent Record
- Student Records Retention
- Privacy of Education Records
6.4 Classification of Students
- General Classifications
- Student Level
- Student Enrollment Definitions
6.5 Student Development Services
- Counseling
- Recruitment
- Faculty Advisors
- Testing
- Orientation
- Career Planning and Placement
- Financial Aid
- Housing
- Student Handbook
- Requirements for Student Activities
6.6 Campus Conduct
- Student Conduct
- Authorization and Regulations for Campus Demonstrations
- Unauthorized or Disorderly Assembly (Demonstrations)
- Alcoholic Beverages
- Illegal Substance Policy
- Title IX Prevention of Sexual Misconduct - Policy & Procedures
6.7 Student Rights and Responsibilities
- Administrative Responsibility
- Student Rights and Responsibilities
- Student Conduct
- Student Grievance Procedures
Section 7 Miscellaneous
Information
7.1 Public Relations and Information
- Purpose
- Functions
- Services to the College
- Responsibilities of the Colleges
- College Information
- Distribution of Publications/Public
Information
- College Graphics and System
Identification
- Publication Policies and Procedures
- College Publications
- College Advertising
- Degrees, Diplomas, Certificates
- College Newspapers
7.2 Planning, Accreditation,
Institutional Effectiveness, Research and
Reporting
- Accreditation
- Planning
- Institutional Effectiveness,
Research, and Reporting
- Enrollment Reporting and Excluded
Enrollments
- Statistical Reports (U.S. Department of
Education (USDOE); SCHEV
7.3 Planning and Construction of Physical
Facilities
- Purpose
- General Codes and Standards
- Responsibilities
- Actions Requiring State Board Approval
- Capital Outlay Planning
- Development of Capital Outlay Requests
- Priorities for Types of Facilities
- Master Site Planning
- Maintenance Standards
7.4 Acceptance of Gifts, Grants,
and Contracts Policy
- Fund-Raising Priorities Procedure
- Solicitation, Acceptance, and
Acknowledgment of Gifts Procedure
- Sponsored Programs Procedure
7.5 VHCC Educational Foundation, Inc.
Policy
7.6 Response to Personal Tragedies
Affecting Members of the VHCC Community
7.7 Flower Fund Guidelines
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