2.2 Contents

• 2.2.0 VHCC Structure & Organizational Chart
• 2.2.1 Virginia Highlands Community College Board
• 2.2.2 VHCC Administrative Structure
  • Administrative Organizational Chart
  • President's Administrative Staff
  • President's Advisory Cabinet (PAC)
  • Administrative Position Descriptions
• 2.2.3 Other Key Positions
  
  • Instruction and Student Services
  • Financial and Administrative Services
  • Institutional Advancement
  • Workforce Training and Continuing Education
• 2.2.4 VHCC Committee Structure
  
  • Faculty Senate
  • Classified Support Staff Association
  • Student Association
  • College Standing Committees
  • Local Lay Advisory Committees

VCCS policy requires that each community college have an organizational structure which provides for the effective operation of the college as specified by the Southern Association of Colleges and Schools Commission on Colleges. All organizational plans must adhere to the guidelines on staffing set forth in the Budget Manual published by the State Department of Planning and Budget and all other directives of the Executive Branch and the State Board as may be applicable.

VHCC's detailed organizational chart is on file with the VCCS office. A copy of this chart is available on the Human Resources website. Changes to this organizational plan are forwarded to the VCCS annually by January 15. Significant organizational changes such as changing from single to multi-campus or vice versa, adding or deleting a campus or branch must be approved by the Local College Board and the State Board. Organizational structure changes involving provost, dean, or director/division chairman, which add or delete positions or reassign functions, must be approved by the Chancellor.

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2.2.2.0 Administrative Organizational Chart 
(see Section 2.2.2.3 for position descriptions)

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2.2.2.1 President's Administrative Staff    page top

The following positions report directly to the president and, as such, comprise the president ' s administrative staff:

• Vice President of Instruction and Student Services
• Vice President of Financial and Administrative Services
• Vice President of  Institutional Advancement
• Vice President of Workforce Training and Continuing Education

2.2.2.2 President's Advisory Cabinet (PAC)    page top

In addition to the president's administrative staff, a number of key positions have been designated as members of the President's Advisory Council (PAC). PAC, which is chaired by the president, meets as necessary to advise the president on issues related to all areas of the College including, but not limited to, the College mission, academic affairs, student services, budget and financial concerns, administrative services, institutional effectiveness, institutional advancement, outreach to the community, and other areas as deemed appropriate. The following positions complete the President's Advisory Cabinet:

• Academic Deans
• Dean of Student Services and Enrollment Management
• President of Faculty Senate
• President of the Classified Support Staff Association
• President of Student Government Association

The Executive Director of the VHCC Educational Foundation, Inc. is designated a permanent guest of PAC.

2.2.2.3 Administrative Position Descriptions    page top

• President
• Vice President of Instruction and Student Services
• Vice President of Financial and Administrative Services
• Vice President of Institutional Advancement
• Vice President of Workforce Training and Continuing Education
• Dean of Business, Humanities, and Science
• Dean of Nursing and Allied Health
• Director of Admissions, Records, and Financial Aid 

2.2.3 Other Key Positions   page top

2.2.3.0 Instruction and Student Services  

• Coordinator of Project Excel
• Coordinator of Library Services
• Coordinator of  Student Success
• Coordinator of Educational Talent Search and Upward Bound
• Teaching Faculty: Business, Humanities, & Science and Nursing & Allied Health
• Virginia Appalachian TriCollege Nursing Program: Coordinating Faculty and Lead Teachers
• Counselors
• Director of Distance Learning and Distributed Learning
• Career Planning and Placement Specialist
• Director of Institutional Research
• Administrative Officer, Institutional Effectiveness

2.2.3.1 Financial and Administrative Services

• Accountant
• Business Manager
• Human Resource Manager
• Bookstore Manager
• Buildings and Grounds Supervisor
• Campus Police Chief

2.2.3.2 Institutional Advancement

• Public Relations and Marketing Specialist
• Research and Assessment Specialist
• Webmaster

2.2.3.3 Workforce Training and Continuing Education

• Program Director Virginia Highlands Small Business Development Center
• Workforce Development Coordinator

2.2.4 VHCC Committee Structure  page top

VHCC’s committee structure includes the President’s Advisory Council which serves to advise the President on issues related to all areas of the College. The committee structure also includes three constituent group organizations: Faculty Senate, Classified Support Staff Association, and Student Association. The College also has a number of standing committees representing key program/service areas. In addition, VHCC supports a variety of citizens’ advisory committees including curriculum advisory committees and special interest committees.

2.2.4.0  Faculty Senate   page top

Purpose: The Faculty Senate:

1. Serves as a medium through which the faculty can make policy recommendations to the President of the College and the College Board.
    
2. Promotes social and cultural activities among the faculty and their families and guests.
    
3. Establishes procedures through which the College community may be informed of the problems of individual members.

Membership: Membership consists of individuals employed full-time by VHCC as Teaching or Professional Faculty who hold the rank of Assistant Instructor, Instructor, Assistant Professor, Associate Professor, or Professor.

Meeting Schedule: Regular meetings are held the third Tuesday of each month of the academic year with the exception of vacation and examination periods at which time meetings are held on the second Tuesday of the month.

Faculty Senate Officers for 2014-15:

President		Joe Mitchell
Vice-President		Jim Kroll
Secretary		Joel Rudy
Treasurer		Winona Fleenor

For More Information: See VHCC Faculty Senate Constitution.

2.2.4.1 Classified Support Staff Association   page top

Purpose: The purpose of the Classified Support Staff Association is to provide a communication link between administration, faculty, and staff, and a forum whereby staff members have a voice in working conditions, college policies, professional development and other matters affecting the staff at VHCC.

Membership: The voting membership consists of classified support staff members who are employed full-time at the College.

Meeting Schedule: Regular meetings are held once per month at a time and date set by the officers.

Officers for 2014-15:

President		Candace McClure
Vice-President		Criss Golden
Secretary		Dawn Jessee
Treasurer		Jessie O’Quinn

For more information, see the VHCC Classified Support Staff By-Laws.

2.2.4.2 Student Association   page top

Purpose: The Student Association of Virginia Highlands Community College serves to: 1) promote open communications among students and between students and other groups in the College community; 2) form an effective student government; 3) encourage the development of a spirit of community within and around the College; and 4) strive for the attainment of educational excellence throughout the College community.

Membership: The Association consists of all students enrolled at VHCC; power to represent the Student Association is vested in four elected officers, who form the Student Government. Broad-based representation is sought through the organization of the Student Forum and the Student Cabinet.

Meeting Schedule: The Student Government will meet on a monthly basis of each semester for regular business.

Officers for 2014-15:

President		Tony Mitchell
Vice-President		Eddie Blevins
Secretary		Brittany Howell
Historian		John Belisle
Publicity		(pending fall election)
Student Activities		Zach Bird
Senator
Senator		Emma Buchanan
Senator		Tim Lane
Senator		Tiffany Newton
Senator		Gabrielle Rivers

For More Information: See The Constitution of the Student Association of VHCC.

2.2.4.3 College Standing Committees page top

Appointments to Standing Committees: Appointments to standing committees are made annually by the President of the College. Based on the designated membership of each standing committee, the Faculty Senate, Classified Support Staff Association, and Student Government Association presidents submit nominations from their respective organizations. The Vice President of Instruction and Student Services submits nominations from the administrative faculty.

The Faculty Senate makes its nominations through the Faculty Affairs Committee which submits recommendations to the President annually prior to July 1. Faculty serve on a standing committee for a period not to exceed three consecutive years. After rotating from a committee, three years must lapse before faculty is eligible for reappointment to that committee. Faculty who serve as chairman of a standing committee rotate into the ad hoc pool for the next year.

The Classified Support Staff Association selects its nominees for standing committee membership at its end-of-the-year meeting on the fourth Tuesday in June.

The Student Government Association makes its recommendations for standing committee membership at the beginning of Fall Semester.

Administrative faculty members include, but are not limited to, the Vice President of Instruction and Student Services, The Vice President of Financial and Administrative Services, the Director of Institutional Advancement, the Dean of the Center for Business and Industry, and the staff of the Vice President of Instruction and Student Services. Non-teaching faculty personnel shall be considered as faculty representatives.

Standing Committee Meetings: Every standing committee shall meet at least once per semester or at the call of the chair.
 

Additional Ad Hoc Committees: Additional ad hoc committees may be appointed by the President for special studies or for special occasions. Faculty not appointed to a standing committee form a pool from which ad hoc committee appointments may be made.
 

Minutes of Standing and Ad Hoc Committees: Minutes of all standing and ad hoc committees are recorded, posted on the Web, and a copy forwarded to the Vice President of Instruction and Student Services. These minutes reflect committee members who are present, who are absent, and those who are absent with reason.

For more information and a list of current members see individual committee descriptions:
 

• Academic Programs Committee
• Administrative Services Committee
• Admissions and Financial Aid Committee
• Energy Committee
• Hearing Committee Panel
• Human Resources Committee
• Landscape Committee
• Library and Information Technology Committee
• Student Affairs Committee
• Violence Prevention Committee /Threat
Assessment Team

Meeting Schedule of Standing and Ad Hoc Committees:

2014-2015
Committee	Monthly Meeting	Email Distribution List
Human Resources	First Tuesday	VHHRA_Committee
Student Affairs	First Thursday	VHSA_Committee
Academic Programs	Second Tuesday	VHAP_Committee
Violence Prevention and Threat Assessment	As needed	VHTAT_Committee
Administrative Services Committee	Once per semester	VHAdmSerCommittee
Library and Information Literacy	Fourth Thursday	VHLIT_Committee
Admissions and Financial Aid	Once per semester	VHAdmFinAid Committee
Energy Committee	Once per semester	VHEnergyCommittee

2.2.4.4 Local Lay Advisory Committees  page top

Local citizens advisory committees serve to ensure communication between VHCC and the various communities it serves. Curricular advisory committees are involved in the development and evaluation of the College's career/technical and college transfer curricula and courses.  Special Advisory Committees have been organized to advise College representatives in several areas of interest. Generally, they represent non-curricular areas of the College, and are especially concerned with the ways in which these areas serve the total community.

Members of local advisory committees are recommended by the President of the College to the VHCC Board for approval and appointment.

Current advisory committees are listed below:

• Curriculum Advisory Committees
• Special Advisory Committees